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In Word for Mac 2011 Essential Training, author Maria Langer shows how to create, format, and print a wide variety of documents in Microsoft Word 2011. The course covers building outlines, formatting text and pages, working with headers and footers, using themes and styles, adding multimedia, and more. It also shows how to customize and automate Word 2011, including how to record macros. Exercise files accompany the course.
Here is another old day story for you. I seem to be full of them lately. Back when I started writing, I was often paid by the word. Often I was given a maximum word count, because that's all my editors could fit into their magazines. These days, I occasionally get word count restrictions, even for online publications. This is why I need to be able to count the words in my documents. Word has a flexible Word Count feature that you can use to get document statistics like word and sentence count. It can also count the number of words in a document and tell you on the fly, which words your insertion point is hanging around with as you type. Let's take a look.
The first thing I want to point out here is thesStatus bar. Down in the Word area, you see the number or the word I'm on, which is 0 because I'm right at the very beginning of the document, and the total number of words. As I move the insertion point that should update and tell you what word you're currently on. Now if you're not seeing this, if you don't have a status bar showing or if you're seeing a Word Count showing, you need to turn these things on. So pull down the Word menu, come down to Preference, or press Command+Comma to display the Word Preferences window.
Then click the View button. Underneath the Window area, make sure that Status bar and Live Word Count are both turned on. That's what's going to give you the status bar and Word Count at the bottom of the page. When you've got those turned on, click OK. You'll see them down there. Live Word Count also works with selections. So if I select some text, it'll tell me how many words are selected. In this instance here, I've go 28 of 2003 words selected. You could try that again with a smaller selection.
You see has it 3 of 2003 now. But there is more. We can pull down the Tools menu and we can choose Word Count. We'll have a Word Count dialog that provides a lot more information. It's telling me that I've got 1 page. I've got only 3 words. Now the reason it says 3 words is because I've got all the words selected. It's telling how many characters are selected, how many characters (with spaces), how many paragraphs, and how many lines. Let me click OK to get rid of this. Make sure nothing is selected.
I'll pull down the Tools menu. Pick Word Count again. Now you'll see a more realistic number for the whole document. I've got 9 pages, 2003 words, tons of characters with and without spaces, 104 paragraphs, and 279 lines. With this checkbox turned on, it will Include footnotes and endnotes in that calculation. This document happens to have footnotes and endnotes, but if I turn it off, you'll see how it adjusts. That's all there is to it.
If you need to know how many words there are in your document, Word's got you covered.
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