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Using the Word Count feature

From: Word for Mac 2011 Essential Training

Video: Using the Word Count feature

Here is another old day story for you. I seem to be full of them lately. Back when I started writing, I was often paid by the word. Often I was given a maximum word count, because that's all my editors could fit into their magazines. These days, I occasionally get word count restrictions, even for online publications. This is why I need to be able to count the words in my documents. Word has a flexible Word Count feature that you can use to get document statistics like word and sentence count. It can also count the number of words in a document and tell you on the fly, which words your insertion point is hanging around with as you type. Let's take a look.

Using the Word Count feature

Here is another old day story for you. I seem to be full of them lately. Back when I started writing, I was often paid by the word. Often I was given a maximum word count, because that's all my editors could fit into their magazines. These days, I occasionally get word count restrictions, even for online publications. This is why I need to be able to count the words in my documents. Word has a flexible Word Count feature that you can use to get document statistics like word and sentence count. It can also count the number of words in a document and tell you on the fly, which words your insertion point is hanging around with as you type. Let's take a look.

The first thing I want to point out here is thesStatus bar. Down in the Word area, you see the number or the word I'm on, which is 0 because I'm right at the very beginning of the document, and the total number of words. As I move the insertion point that should update and tell you what word you're currently on. Now if you're not seeing this, if you don't have a status bar showing or if you're seeing a Word Count showing, you need to turn these things on. So pull down the Word menu, come down to Preference, or press Command+Comma to display the Word Preferences window.

Then click the View button. Underneath the Window area, make sure that Status bar and Live Word Count are both turned on. That's what's going to give you the status bar and Word Count at the bottom of the page. When you've got those turned on, click OK. You'll see them down there. Live Word Count also works with selections. So if I select some text, it'll tell me how many words are selected. In this instance here, I've go 28 of 2003 words selected. You could try that again with a smaller selection.

You see has it 3 of 2003 now. But there is more. We can pull down the Tools menu and we can choose Word Count. We'll have a Word Count dialog that provides a lot more information. It's telling me that I've got 1 page. I've got only 3 words. Now the reason it says 3 words is because I've got all the words selected. It's telling how many characters are selected, how many characters (with spaces), how many paragraphs, and how many lines. Let me click OK to get rid of this. Make sure nothing is selected.

I'll pull down the Tools menu. Pick Word Count again. Now you'll see a more realistic number for the whole document. I've got 9 pages, 2003 words, tons of characters with and without spaces, 104 paragraphs, and 279 lines. With this checkbox turned on, it will Include footnotes and endnotes in that calculation. This document happens to have footnotes and endnotes, but if I turn it off, you'll see how it adjusts. That's all there is to it.

If you need to know how many words there are in your document, Word's got you covered.

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Word for Mac 2011 Essential Training

95 video lessons · 20152 viewers

Maria Langer
Author

 
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  1. 5m 6s
    1. Welcome
      1m 8s
    2. Word processing basics
      3m 9s
    3. Using the exercise files
      49s
  2. 21m 53s
    1. Menus, shortcut keys, and toolbars
      3m 43s
    2. The Ribbon
      2m 32s
    3. The Toolbox and the Media Browser
      2m 27s
    4. The Sidebar
      1m 42s
    5. Document views
      5m 24s
    6. Navigating windows and documents
      6m 5s
  3. 13m 40s
    1. Using the Document Gallery
      4m 51s
    2. Creating documents
      1m 51s
    3. Opening, saving, and closing documents
      6m 58s
  4. 14m 20s
    1. Entering text
      5m 33s
    2. Inserting and deleting text
      2m 34s
    3. Using Click and Type to enter text
      3m 26s
    4. Inserting symbols and special characters
      2m 47s
  5. 27m 28s
    1. Selecting and editing text
      6m 34s
    2. Copying and moving text
      7m 1s
    3. Using the Scrapbook
      4m 38s
    4. Undoing, redoing, and repeating actions
      4m 36s
    5. Finding and replacing text
      4m 39s
  6. 24m 50s
    1. Font formatting basics
      9m 0s
    2. Applying font formatting
      7m 12s
    3. Using the Font dialog
      4m 35s
    4. Formatting with the Find and Replace dialog
      4m 3s
  7. 27m 18s
    1. Paragraph formatting basics
      9m 39s
    2. Setting justification and line spacing
      2m 17s
    3. Indenting paragraphs
      4m 37s
    4. Using list formats
      5m 41s
    5. Setting paragraph formatting options
      5m 4s
  8. 14m 33s
    1. Understanding tab tables
      4m 15s
    2. Creating a tab table with the Ruler
      5m 20s
    3. Creating a tab table with the Tabs dialog
      4m 58s
  9. 20m 31s
    1. Understanding styles and themes
      2m 36s
    2. Applying styles
      6m 32s
    3. Reformatting with Quick Style sets and themes
      2m 37s
    4. Modifying styles
      4m 28s
    5. Creating and deleting styles
      4m 18s
  10. 13m 22s
    1. Revealing formatting
      4m 24s
    2. Using the Format Painter
      1m 38s
    3. Creating drop caps
      3m 34s
    4. Using AutoFormat on text
      3m 46s
  11. 27m 29s
    1. Setting margins
      4m 3s
    2. Adding page and section breaks
      4m 54s
    3. Setting multiple columns
      8m 11s
    4. Varying page orientation within a document
      2m 43s
    5. Inserting page numbers
      2m 47s
    6. Adding watermarks and background images
      4m 51s
  12. 13m 39s
    1. Using built-in headers and footers
      5m 34s
    2. Manually creating headers and footers
      4m 0s
    3. Setting multiple headers and footers in a document
      4m 5s
  13. 18m 54s
    1. Creating a cell table
      3m 42s
    2. Entering and formatting table text
      4m 16s
    3. Modifying table structure
      5m 34s
    4. Using table styles
      2m 49s
    5. Converting between tab and cell tables
      2m 33s
  14. 18m 12s
    1. Adding borders to text and paragraphs
      5m 38s
    2. Adding borders to table cells
      3m 47s
    3. Setting page borders
      4m 13s
    4. Applying shading
      4m 34s
  15. 16m 56s
    1. Using the Media Browser to insert media
      3m 24s
    2. Inserting media from a file
      2m 36s
    3. Formatting images
      4m 30s
    4. Wrapping text around an image
      2m 27s
    5. Inserting and formatting a text box
      3m 59s
  16. 13m 17s
    1. Using AutoCorrect and AutoFormat As You Type
      9m 26s
    2. Using AutoText and AutoComplete
      3m 51s
  17. 17m 28s
    1. Building an outline
      4m 26s
    2. Rearranging outline components
      3m 39s
    3. Viewing outlines
      4m 9s
    4. Numbering outline headings
      5m 14s
  18. 26m 49s
    1. Checking spelling and grammar
      8m 19s
    2. Using reference tools
      4m 30s
    3. Inserting footnotes and endnotes
      6m 27s
    4. Using the Word Count feature
      2m 49s
    5. Compiling a table of contents
      4m 44s
  19. 17m 44s
    1. Adding comments
      2m 46s
    2. Tracking changes
      7m 45s
    3. Merging and comparing documents
      4m 28s
    4. Sharing documents with others
      2m 45s
  20. 18m 54s
    1. Using letter templates
      8m 5s
    2. Creating envelopes
      6m 23s
    3. Creating labels
      4m 26s
  21. 12m 36s
    1. Setting Document Security options
      9m 0s
    2. Using Privacy options
      3m 36s
  22. 14m 31s
    1. Setting Page Setup Options
      4m 12s
    2. Previewing a document
      2m 13s
    3. Printing to a printer
      4m 11s
    4. Printing to PDF
      3m 55s
  23. 11m 9s
    1. Using Word's Macro Recorder
      9m 18s
    2. Understanding macro security
      1m 51s
  24. 12m 28s
    1. Customizing toolbars and menus
      6m 0s
    2. Customizing Word's shortcut keys
      3m 38s
    3. Customizing the Ribbon
      2m 50s
  25. 42s
    1. Goodbye
      42s

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