New Feature: Playlist Center! Pick a topic and let our playlists guide the way.

Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Using My Day

From: Outlook for Mac 2011 Essential Training

Video: Using My Day

My Day is a time management utility that's a separate program integrated fully into Outlook. It provides a minimal calendar and task list that you can leave open even if Outlook is completely closed. My Day is available either in Outlook's main toolbar or if you go to the Tools Ribbon, it's the first button. I will go ahead and click on it. You can also use the keyboard combination Command+9 and from the Finder it's in your Applications folder in Microsoft Office 2011 in the Office folder under My Day.

Using My Day

My Day is a time management utility that's a separate program integrated fully into Outlook. It provides a minimal calendar and task list that you can leave open even if Outlook is completely closed. My Day is available either in Outlook's main toolbar or if you go to the Tools Ribbon, it's the first button. I will go ahead and click on it. You can also use the keyboard combination Command+9 and from the Finder it's in your Applications folder in Microsoft Office 2011 in the Office folder under My Day.

The top half of My Day shows you today's calendar. You can scroll up and down, use these arrows in the upper left-hand corner to move forward and back in time, and use the diamond in the middle to go back to Today. My Day does not have a week or month view. It really is designed to manage your day. Click on an appointment to see all the details. If you want more information about that appointment or meeting click Open Event and Outlook will open that appointment or meeting in its own window, so you can see all the details.

I'll go ahead and close it and I'll go back My Day. In the bottom half of the window you'll see the list of all the tasks specifically due today, so that you can work your way down the list. When you've completed a task, click the box in front of it to add a checkmark and make it disappear. If you click on the Completed button, you can look back on those checked items to see everything that you've achieved today. I'll go back to today's tasks. You can vary the proportion of the calendar and the tasks by dragging these three bars on the right up and down.

You can add tasks to My Day by clicking on this plus sign in the lower left corner. Enter in the task title. If you want to set a due date, click on the date to change it and choose it from the calendar. If you don't want a due date at all, simply click the little round X to blank out the field. If you would like to add any notes, put them here, and if you would like to assign the task to a category, you can either start typing it here and it will auto fill, or you can use the gear on the far right to choose off of the Categories list.

When you're done click Save. Note that while you can add tasks to My Day right from My Day, you can only add calendar items to it through Outlook's regular interface. If you want to hide the Tasks list and see just the calendar click on this checkmark down in the bottom middle. The next button gives you the ability to search for contact without opening Outlook. Start typing the information in the search oval. You can drop down this first button to search the entire contact or just the names and you can also search your entire contacts list or if you have several, you can choose to search just one.

Once the contact appears you can view everything you have about the person. If you want to start an email or create a new meeting and invite them to attend, that's as easy as clicking these buttons. Outlook will open up a new message or create a new meeting automatically. Once you're done with the contact, go back down to the search oval and click the X in the right corner. The gear in the bottom right corner of My Day takes you to its preferences, which you can also access from the My Day menu and Preferences.

The first option, Show My Day in menu bar, will allow you to see a little icon for My Day right up here. You can also have it show My Day in your dock or not. There's a keyboard command for showing and hiding the My Day window, Ctrl+M. You can have My Day open automatically when you start up your computer and if you click Always display My Day on top, then even when you're in Outlook or another program the pane will stay on top of all your other windows. When I click on Calendars I have the choice of calendars to show.

I can show all of them or just certain ones. Where it says Show events with "Free" status, if you have events on your calendar where you're showing that you have something going on but it's not marked as busy, those will appear as well. Now I will go to the Tasks. Let me close my Contacts and open up my Tasks so you can see how this gets affected. I can include my flagged messages and flagged contacts, I can include my overdue items or not. I can also include items that have no due dates set.

This is nice because then all of the tasks on my list will appear. When you create a new task, you can have the default start date be today or none at all and you can also set a default calendar. You can have it attached to any one of your email addresses. You can also set the keyboard shortcut to create a new task, Ctrl+Shift+T. I will close these preferences and I'll close it and reopen it. If you are the type of person who keeps your email closed to prevent distraction using My Day can help you keep tabs on your time and your priorities in an elegant useful interface.

Show transcript

This video is part of

Image for Outlook for Mac 2011 Essential Training
Outlook for Mac 2011 Essential Training

68 video lessons · 10525 viewers

Alicia Katz Pollock
Author

 
Expand all | Collapse all
  1. 54s
    1. Welcome
      54s
  2. 26m 12s
    1. Introducing Outlook 2011
      2m 1s
    2. Setting up Exchange accounts
      3m 8s
    3. Setting up IMAP accounts
      2m 19s
    4. Setting up POP accounts manually
      3m 31s
    5. Importing email from other applications
      2m 49s
    6. Importing and exporting contacts
      3m 47s
    7. Exploring the user interface
      2m 30s
    8. Customizing the view
      3m 7s
    9. Creating categories
      3m 0s
  3. 13m 29s
    1. Exploring the Inbox
      1m 51s
    2. Checking for new mail
      3m 42s
    3. Reading email
      3m 0s
    4. Deleting email
      1m 15s
    5. Previewing and saving attachments
      1m 46s
    6. Printing emails
      1m 55s
  4. 27m 31s
    1. Creating a new message
      4m 10s
    2. Formatting messages
      5m 18s
    3. Adding attachments
      1m 43s
    4. Adding pictures with the Media Browser
      2m 22s
    5. Information Rights Management
      3m 15s
    6. Replying and forwarding
      3m 5s
    7. Working with signatures
      4m 11s
    8. Working with priorities
      1m 9s
    9. Setting up Out of Office auto-replies
      2m 18s
  5. 20m 46s
    1. Arranging your Inbox
      3m 40s
    2. Using the Conversation view
      2m 47s
    3. Organizing messages with folders
      3m 48s
    4. Creating message rules
      7m 23s
    5. The Mailing List Manager
      2m 12s
    6. Filtering messages
      56s
  6. 9m 1s
    1. Setting junk mail protection levels
      3m 41s
    2. Managing your Junk folder
      3m 17s
    3. Recognizing spam
      2m 3s
  7. 19m 9s
    1. Viewing contacts
      2m 42s
    2. Creating contacts
      6m 14s
    3. Creating contact groups
      2m 40s
    4. Sending email to your contacts
      1m 0s
    5. Printing your contact list
      1m 50s
    6. Syncing contacts
      1m 58s
    7. Working with vCards and exporting
      2m 45s
  8. 25m 42s
    1. Viewing the Calendar
      5m 25s
    2. Creating appointments
      7m 12s
    3. Creating recurring appointments
      3m 34s
    4. Creating meetings and inviting attendees
      5m 29s
    5. Adding holidays
      2m 23s
    6. Printing your calendar
      1m 39s
  9. 7m 8s
    1. Creating new tasks and completing them
      2m 28s
    2. Managing your tasks
      4m 40s
  10. 9m 28s
    1. Creating new notes
      4m 50s
    2. Managing your notes
      3m 44s
    3. Printing notes
      54s
  11. 20m 8s
    1. Using categories
      6m 14s
    2. Flagging items
      4m 15s
    3. Searching and smart folders
      4m 49s
    4. Using folders
      1m 36s
    5. Right-clicking
      3m 14s
  12. 37m 57s
    1. Delegating and sharing public folders
      5m 12s
    2. Syncing Exchange and IMAP
      1m 9s
    3. Setting preferences
      7m 1s
    4. Using AutoCorrect
      2m 9s
    5. Using My Day
      5m 16s
    6. Using the Scrapbook
      5m 38s
    7. Using the reference tools
      2m 58s
    8. Getting help
      2m 34s
    9. Backing up
      3m 6s
    10. Using the Database Utility
      2m 54s
  13. 32s
    1. Final thoughts
      32s

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold

Are you sure you want to delete this note?

No

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.