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In Word for Mac 2011 Essential Training, author Maria Langer shows how to create, format, and print a wide variety of documents in Microsoft Word 2011. The course covers building outlines, formatting text and pages, working with headers and footers, using themes and styles, adding multimedia, and more. It also shows how to customize and automate Word 2011, including how to record macros. Exercise files accompany the course.
Another handy formatting tool is the Format Painter. This tool is basically a copy and paste button for formatting. It's a great way to copy formatting in one part of your document to another part. So we'll give this a try with a very basic document. I want to format the word here at the end of the first paragraph exactly the same as the word this in this part of the paragraph. So I'll start by selecting any character or group of characters within the formatted word. Then I'll click the Format Painter button, which is up here on the standard toolbar, and notice that my mouse pointer when it's in the document turns into an I-beam pointer with a plus sign.
I can double-click the word I want to change and it automatically gets formatted like the original text. The mouse pointer, when it's done, turns back into normal. Now if I wanted to do this for multiple parts of text, for example, maybe I want to format these words here, what I can do is I can select the source word, double -click on the Format Painter. Now it's got that pointer again and then I can click on the words I want to change. So maybe I'll change this word, this word and this word. Each time I click, it changes the word and my mouse pointer remains with that little plus sign next to the I-beam.
I got to remember to press the Escape key on the keyboard to return that pointer back to normal. Otherwise, I'll keep doing this throughout my document. How is that for a quick and dirty way to consistently format text? Now if you use other Microsoft Office applications, I think you'll be pleased to know that the Format Painter can be found in Excel, PowerPoint, and Outlook too.
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