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Using the Font dialog

From: Word for Mac 2011 Essential Training

Video: Using the Font dialog

Another way to format font characters is with the Font dialog. Just select the text you want to format, open the Font dialog, make the formatting selections you want, and click OK. Let's take a look. We are going to start by selecting the first line of the document, which we want format as the title. Rather than apply individual changes using the Ribbon, we'll open the Font dialog and apply a bunch of changes at once. So pull down the Format menu, choose Font, or you could press Command+D. Now as you can see, most of the options available in the Font section of the Ribbon are listed here.

Using the Font dialog

Another way to format font characters is with the Font dialog. Just select the text you want to format, open the Font dialog, make the formatting selections you want, and click OK. Let's take a look. We are going to start by selecting the first line of the document, which we want format as the title. Rather than apply individual changes using the Ribbon, we'll open the Font dialog and apply a bunch of changes at once. So pull down the Format menu, choose Font, or you could press Command+D. Now as you can see, most of the options available in the Font section of the Ribbon are listed here.

We've got Font, Font style, Size, Font color, Underline style and even a few of the effects. But there are a few other options. For example if you apply an underline, you can also select the underline color. So, for example if I go with the double underline here, I could pick an underline color, maybe this dark color red. There are also a few other effects options including Double strikethrough, Small caps, All caps and Hidden.

Hidden is something you're not likely to use much because it makes the characters invisible. Although you can see them if you have not printing characters turned on in your document. What you may notice is that the Preview area shows the selected text and what it will look like with your formatting selections applied. This helps prevent surprises. The Advanced pane of the Font formatting dialog offers additional, more advanced formatting options. For example, you could change the scale of characters as well as their spacing or position.

The way these two options work is you choose an option from the menu and then you enter measurements in here. You can use little arrows or you could just type in a value if you like. Again, you could see the effect of all your changes down here. Let's leave that as Normal. For certain fonts, you might also be able to play around with advanced topography options that include the use of special ligature characters and number related options. This is way beyond the needs of most Word users, but there are options here for it if you need it.

Clicking the Text Effect button gives you access to the same kinds of settings the Ribbon offered for applying text effects to font characters. You'd select the different categories of changes here and then set options in the window. So, for example I can turn on the shadow, I can make it just red color, I can now add the glow, maybe this purple color and add a reflection, and set a different options for it. Maybe just slide this, that, and the other thing. There you go. When I click OK, what you'll see is the Preview area does not show the change, but if I click OK, it will make a change in the document.

Remember you've always Undo if you create something that you really don't like. So, I am going to undo that. Let's go back into that dialog. Now, there is one other feature in the Font dialog that you might find useful and that's the Default button. When you click this button, Word asks if you want to change the default font to have the settings you specified in the dialog. This is an extremely powerful option, because it will change the default font for all documents based in the Normal template. When would you use this? Well, suppose your company always uses 12 point Times New Roman font for all its documents.

That's not Word's default font, but if you selected some text and then set it to those font options... We'll go to Font here. I'll find Times New Roman, which is kind of near the bottom. Times New Roman and it's 12 points already. So that's all set. If I click Default, I get this dialog here. If I click Yes, I change the default font in all new documents based on the Normal template from that point forward. So, basically I would say it's no longer Cambria. Now it's Times New Roman.

If I want to do that I would click Yes. I don't want to do that. So I am going to click No here. But keep this in mind if you ever do want to change the default font. So what we've seen in this lesson is that the Font dialog offers most of the options you'd find on Word's Ribbon for formatting text characters along with a few others. The preview area makes it easy to see what selected text will look like with formatting options applied. The Default button is a powerful tool for changing the default font for all documents you create with the normal template in the future.

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This video is part of

Image for Word for Mac 2011 Essential Training
Word for Mac 2011 Essential Training

95 video lessons · 20541 viewers

Maria Langer
Author

 
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  1. 5m 6s
    1. Welcome
      1m 8s
    2. Word processing basics
      3m 9s
    3. Using the exercise files
      49s
  2. 21m 53s
    1. Menus, shortcut keys, and toolbars
      3m 43s
    2. The Ribbon
      2m 32s
    3. The Toolbox and the Media Browser
      2m 27s
    4. The Sidebar
      1m 42s
    5. Document views
      5m 24s
    6. Navigating windows and documents
      6m 5s
  3. 13m 40s
    1. Using the Document Gallery
      4m 51s
    2. Creating documents
      1m 51s
    3. Opening, saving, and closing documents
      6m 58s
  4. 14m 20s
    1. Entering text
      5m 33s
    2. Inserting and deleting text
      2m 34s
    3. Using Click and Type to enter text
      3m 26s
    4. Inserting symbols and special characters
      2m 47s
  5. 27m 28s
    1. Selecting and editing text
      6m 34s
    2. Copying and moving text
      7m 1s
    3. Using the Scrapbook
      4m 38s
    4. Undoing, redoing, and repeating actions
      4m 36s
    5. Finding and replacing text
      4m 39s
  6. 24m 50s
    1. Font formatting basics
      9m 0s
    2. Applying font formatting
      7m 12s
    3. Using the Font dialog
      4m 35s
    4. Formatting with the Find and Replace dialog
      4m 3s
  7. 27m 18s
    1. Paragraph formatting basics
      9m 39s
    2. Setting justification and line spacing
      2m 17s
    3. Indenting paragraphs
      4m 37s
    4. Using list formats
      5m 41s
    5. Setting paragraph formatting options
      5m 4s
  8. 14m 33s
    1. Understanding tab tables
      4m 15s
    2. Creating a tab table with the Ruler
      5m 20s
    3. Creating a tab table with the Tabs dialog
      4m 58s
  9. 20m 31s
    1. Understanding styles and themes
      2m 36s
    2. Applying styles
      6m 32s
    3. Reformatting with Quick Style sets and themes
      2m 37s
    4. Modifying styles
      4m 28s
    5. Creating and deleting styles
      4m 18s
  10. 13m 22s
    1. Revealing formatting
      4m 24s
    2. Using the Format Painter
      1m 38s
    3. Creating drop caps
      3m 34s
    4. Using AutoFormat on text
      3m 46s
  11. 27m 29s
    1. Setting margins
      4m 3s
    2. Adding page and section breaks
      4m 54s
    3. Setting multiple columns
      8m 11s
    4. Varying page orientation within a document
      2m 43s
    5. Inserting page numbers
      2m 47s
    6. Adding watermarks and background images
      4m 51s
  12. 13m 39s
    1. Using built-in headers and footers
      5m 34s
    2. Manually creating headers and footers
      4m 0s
    3. Setting multiple headers and footers in a document
      4m 5s
  13. 18m 54s
    1. Creating a cell table
      3m 42s
    2. Entering and formatting table text
      4m 16s
    3. Modifying table structure
      5m 34s
    4. Using table styles
      2m 49s
    5. Converting between tab and cell tables
      2m 33s
  14. 18m 12s
    1. Adding borders to text and paragraphs
      5m 38s
    2. Adding borders to table cells
      3m 47s
    3. Setting page borders
      4m 13s
    4. Applying shading
      4m 34s
  15. 16m 56s
    1. Using the Media Browser to insert media
      3m 24s
    2. Inserting media from a file
      2m 36s
    3. Formatting images
      4m 30s
    4. Wrapping text around an image
      2m 27s
    5. Inserting and formatting a text box
      3m 59s
  16. 13m 17s
    1. Using AutoCorrect and AutoFormat As You Type
      9m 26s
    2. Using AutoText and AutoComplete
      3m 51s
  17. 17m 28s
    1. Building an outline
      4m 26s
    2. Rearranging outline components
      3m 39s
    3. Viewing outlines
      4m 9s
    4. Numbering outline headings
      5m 14s
  18. 26m 49s
    1. Checking spelling and grammar
      8m 19s
    2. Using reference tools
      4m 30s
    3. Inserting footnotes and endnotes
      6m 27s
    4. Using the Word Count feature
      2m 49s
    5. Compiling a table of contents
      4m 44s
  19. 17m 44s
    1. Adding comments
      2m 46s
    2. Tracking changes
      7m 45s
    3. Merging and comparing documents
      4m 28s
    4. Sharing documents with others
      2m 45s
  20. 18m 54s
    1. Using letter templates
      8m 5s
    2. Creating envelopes
      6m 23s
    3. Creating labels
      4m 26s
  21. 12m 36s
    1. Setting Document Security options
      9m 0s
    2. Using Privacy options
      3m 36s
  22. 14m 31s
    1. Setting Page Setup Options
      4m 12s
    2. Previewing a document
      2m 13s
    3. Printing to a printer
      4m 11s
    4. Printing to PDF
      3m 55s
  23. 11m 9s
    1. Using Word's Macro Recorder
      9m 18s
    2. Understanding macro security
      1m 51s
  24. 12m 28s
    1. Customizing toolbars and menus
      6m 0s
    2. Customizing Word's shortcut keys
      3m 38s
    3. Customizing the Ribbon
      2m 50s
  25. 42s
    1. Goodbye
      42s

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