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In Word for Mac 2011 Essential Training, author Maria Langer shows how to create, format, and print a wide variety of documents in Microsoft Word 2011. The course covers building outlines, formatting text and pages, working with headers and footers, using themes and styles, adding multimedia, and more. It also shows how to customize and automate Word 2011, including how to record macros. Exercise files accompany the course.
Another way to format font characters is with the Font dialog. Just select the text you want to format, open the Font dialog, make the formatting selections you want, and click OK. Let's take a look. We are going to start by selecting the first line of the document, which we want format as the title. Rather than apply individual changes using the Ribbon, we'll open the Font dialog and apply a bunch of changes at once. So pull down the Format menu, choose Font, or you could press Command+D. Now as you can see, most of the options available in the Font section of the Ribbon are listed here.
We've got Font, Font style, Size, Font color, Underline style and even a few of the effects. But there are a few other options. For example if you apply an underline, you can also select the underline color. So, for example if I go with the double underline here, I could pick an underline color, maybe this dark color red. There are also a few other effects options including Double strikethrough, Small caps, All caps and Hidden.
Hidden is something you're not likely to use much because it makes the characters invisible. Although you can see them if you have not printing characters turned on in your document. What you may notice is that the Preview area shows the selected text and what it will look like with your formatting selections applied. This helps prevent surprises. The Advanced pane of the Font formatting dialog offers additional, more advanced formatting options. For example, you could change the scale of characters as well as their spacing or position.
The way these two options work is you choose an option from the menu and then you enter measurements in here. You can use little arrows or you could just type in a value if you like. Again, you could see the effect of all your changes down here. Let's leave that as Normal. For certain fonts, you might also be able to play around with advanced topography options that include the use of special ligature characters and number related options. This is way beyond the needs of most Word users, but there are options here for it if you need it.
Clicking the Text Effect button gives you access to the same kinds of settings the Ribbon offered for applying text effects to font characters. You'd select the different categories of changes here and then set options in the window. So, for example I can turn on the shadow, I can make it just red color, I can now add the glow, maybe this purple color and add a reflection, and set a different options for it. Maybe just slide this, that, and the other thing. There you go. When I click OK, what you'll see is the Preview area does not show the change, but if I click OK, it will make a change in the document.
Remember you've always Undo if you create something that you really don't like. So, I am going to undo that. Let's go back into that dialog. Now, there is one other feature in the Font dialog that you might find useful and that's the Default button. When you click this button, Word asks if you want to change the default font to have the settings you specified in the dialog. This is an extremely powerful option, because it will change the default font for all documents based in the Normal template. When would you use this? Well, suppose your company always uses 12 point Times New Roman font for all its documents.
That's not Word's default font, but if you selected some text and then set it to those font options... We'll go to Font here. I'll find Times New Roman, which is kind of near the bottom. Times New Roman and it's 12 points already. So that's all set. If I click Default, I get this dialog here. If I click Yes, I change the default font in all new documents based on the Normal template from that point forward. So, basically I would say it's no longer Cambria. Now it's Times New Roman.
If I want to do that I would click Yes. I don't want to do that. So I am going to click No here. But keep this in mind if you ever do want to change the default font. So what we've seen in this lesson is that the Font dialog offers most of the options you'd find on Word's Ribbon for formatting text characters along with a few others. The preview area makes it easy to see what selected text will look like with formatting options applied. The Default button is a powerful tool for changing the default font for all documents you create with the normal template in the future.
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