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Word for Mac 2011 Essential Training
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Using the Document Gallery


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Word for Mac 2011 Essential Training

with Maria Langer

Video: Using the Document Gallery

When you're working with Word documents, you might hear the words document and template thrown around. Let me take a moment to explain the difference between these two types of files. In most cases, you'll use Microsoft Word to create Word documents. A document is a computer file that contains the formatted text and other elements that you want to share with others. All Word documents are based on templates. A template is a collection of styles, custom toolbars, and other features that make creating a specific type of document easier.
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  1. 5m 6s
    1. Welcome
      1m 8s
    2. Word processing basics
      3m 9s
    3. Using the exercise files
      49s
  2. 21m 53s
    1. Menus, shortcut keys, and toolbars
      3m 43s
    2. The Ribbon
      2m 32s
    3. The Toolbox and the Media Browser
      2m 27s
    4. The Sidebar
      1m 42s
    5. Document views
      5m 24s
    6. Navigating windows and documents
      6m 5s
  3. 13m 40s
    1. Using the Document Gallery
      4m 51s
    2. Creating documents
      1m 51s
    3. Opening, saving, and closing documents
      6m 58s
  4. 14m 20s
    1. Entering text
      5m 33s
    2. Inserting and deleting text
      2m 34s
    3. Using Click and Type to enter text
      3m 26s
    4. Inserting symbols and special characters
      2m 47s
  5. 27m 28s
    1. Selecting and editing text
      6m 34s
    2. Copying and moving text
      7m 1s
    3. Using the Scrapbook
      4m 38s
    4. Undoing, redoing, and repeating actions
      4m 36s
    5. Finding and replacing text
      4m 39s
  6. 24m 50s
    1. Font formatting basics
      9m 0s
    2. Applying font formatting
      7m 12s
    3. Using the Font dialog
      4m 35s
    4. Formatting with the Find and Replace dialog
      4m 3s
  7. 27m 18s
    1. Paragraph formatting basics
      9m 39s
    2. Setting justification and line spacing
      2m 17s
    3. Indenting paragraphs
      4m 37s
    4. Using list formats
      5m 41s
    5. Setting paragraph formatting options
      5m 4s
  8. 14m 33s
    1. Understanding tab tables
      4m 15s
    2. Creating a tab table with the Ruler
      5m 20s
    3. Creating a tab table with the Tabs dialog
      4m 58s
  9. 20m 31s
    1. Understanding styles and themes
      2m 36s
    2. Applying styles
      6m 32s
    3. Reformatting with Quick Style sets and themes
      2m 37s
    4. Modifying styles
      4m 28s
    5. Creating and deleting styles
      4m 18s
  10. 13m 22s
    1. Revealing formatting
      4m 24s
    2. Using the Format Painter
      1m 38s
    3. Creating drop caps
      3m 34s
    4. Using AutoFormat on text
      3m 46s
  11. 27m 29s
    1. Setting margins
      4m 3s
    2. Adding page and section breaks
      4m 54s
    3. Setting multiple columns
      8m 11s
    4. Varying page orientation within a document
      2m 43s
    5. Inserting page numbers
      2m 47s
    6. Adding watermarks and background images
      4m 51s
  12. 13m 39s
    1. Using built-in headers and footers
      5m 34s
    2. Manually creating headers and footers
      4m 0s
    3. Setting multiple headers and footers in a document
      4m 5s
  13. 18m 54s
    1. Creating a cell table
      3m 42s
    2. Entering and formatting table text
      4m 16s
    3. Modifying table structure
      5m 34s
    4. Using table styles
      2m 49s
    5. Converting between tab and cell tables
      2m 33s
  14. 18m 12s
    1. Adding borders to text and paragraphs
      5m 38s
    2. Adding borders to table cells
      3m 47s
    3. Setting page borders
      4m 13s
    4. Applying shading
      4m 34s
  15. 16m 56s
    1. Using the Media Browser to insert media
      3m 24s
    2. Inserting media from a file
      2m 36s
    3. Formatting images
      4m 30s
    4. Wrapping text around an image
      2m 27s
    5. Inserting and formatting a text box
      3m 59s
  16. 13m 17s
    1. Using AutoCorrect and AutoFormat As You Type
      9m 26s
    2. Using AutoText and AutoComplete
      3m 51s
  17. 17m 28s
    1. Building an outline
      4m 26s
    2. Rearranging outline components
      3m 39s
    3. Viewing outlines
      4m 9s
    4. Numbering outline headings
      5m 14s
  18. 26m 49s
    1. Checking spelling and grammar
      8m 19s
    2. Using reference tools
      4m 30s
    3. Inserting footnotes and endnotes
      6m 27s
    4. Using the Word Count feature
      2m 49s
    5. Compiling a table of contents
      4m 44s
  19. 17m 44s
    1. Adding comments
      2m 46s
    2. Tracking changes
      7m 45s
    3. Merging and comparing documents
      4m 28s
    4. Sharing documents with others
      2m 45s
  20. 18m 54s
    1. Using letter templates
      8m 5s
    2. Creating envelopes
      6m 23s
    3. Creating labels
      4m 26s
  21. 12m 36s
    1. Setting Document Security options
      9m 0s
    2. Using Privacy options
      3m 36s
  22. 14m 31s
    1. Setting Page Setup Options
      4m 12s
    2. Previewing a document
      2m 13s
    3. Printing to a printer
      4m 11s
    4. Printing to PDF
      3m 55s
  23. 11m 9s
    1. Using Word's Macro Recorder
      9m 18s
    2. Understanding macro security
      1m 51s
  24. 12m 28s
    1. Customizing toolbars and menus
      6m 0s
    2. Customizing Word's shortcut keys
      3m 38s
    3. Customizing the Ribbon
      2m 50s
  25. 42s
    1. Goodbye
      42s

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Word for Mac 2011 Essential Training
7h 3m Beginner Oct 28, 2010

Viewers: in countries Watching now:

In Word for Mac 2011 Essential Training, author Maria Langer shows how to create, format, and print a wide variety of documents in Microsoft Word 2011. The course covers building outlines, formatting text and pages, working with headers and footers, using themes and styles, adding multimedia, and more. It also shows how to customize and automate Word 2011, including how to record macros. Exercise files accompany the course.

Topics include:
  • Navigating the interface
  • Using the Document Gallery
  • Inserting, deleting, moving, and copying text
  • Finding and replacing text
  • Undoing and repeating actions
  • Setting paragraph alignment, line spacing, and indentation
  • Working with cell and tab tables
  • Applying styles and themes
  • Adding headers and footers
  • Inserting images in a document
  • Building outlines
  • Tracking changes
  • Printing documents, envelopes, and labels
Subjects:
Business Word Processing
Software:
Office Word Word for Mac Office for Mac
Author:
Maria Langer

Using the Document Gallery

When you're working with Word documents, you might hear the words document and template thrown around. Let me take a moment to explain the difference between these two types of files. In most cases, you'll use Microsoft Word to create Word documents. A document is a computer file that contains the formatted text and other elements that you want to share with others. All Word documents are based on templates. A template is a collection of styles, custom toolbars, and other features that make creating a specific type of document easier.

Some templates might also include formatted text and graphics. Think of a template as a starting point for a document. Most of your documents will be created using the Normal template. That's the template that's automatically applied when you create a blank Word document. You can modify and save the Normal templates, so its settings are more in line with your needs. Then every document you create will have your settings. You can also create your own custom templates, or use templates provided by Microsoft with Word, or by coworkers and business associates.

When you create a document based on a template, you start with whatever settings are part of that template. Word's Document Gallery gives you access to a big library of templates and wizards that you can use to create documents. It normally opens by default when you start Word. But you can open it at any time by choosing File > New from Template, or pressing Shift+Command+P. Now if you've used previous versions of Word, you might be familiar with the Project Gallery. The Document Gallery is very similar, but it omits project management features that are no longer part of Microsoft Office for Mac.

Let's take a look at what the Document Gallery offers. Now the Document Gallery window is normally split into three panes. On the left, you have a list of sources and types of documents. You can click an item in the list to display the contents in the middle of the window. You can then click a document template in the window to see a preview and possibly some settings over here on the right. It's important to note that Word 2011 clearly distinguishes document types using the three main document views.

Print Layout, Publishing Layout, and Notebook Layout. You can see them all listed here. So these are the document you'd create in Print Layout View, in Publishing Layout View, and if you scroll down, you've got Notebook Layout View. I explained these views in an earlier video about Document Views. Now if you have an Internet connection, you can also access templates available on Microsoft's web site. If necessary, just click the little disclosure triangle to expand this list. Then once that's showing, just click a topic, and you'll see samples here in the middle.

Then you can select one and work on the template. These templates change occasionally to offer new options. So check in once in a while to see what's available. Now I'm going back to the top. You can see that if I wanted to create a document based on one of my own templates, I can click the My Templates item and if I had any templates saved, they would appear in this list. When you save a document as a template, Word automatically puts it in the right place in your hard drive, so that it appears right here.

Let's talk a little bit more about a few interface elements here. You can click the Open or Close right pane button to hide or display this pane on the side. You might find that useful if you want to see more template icons in here and you don't really care about the preview. You can also change the width of each of these panes. Just position the mouse pointer between the two panes, press the mouse button down, and drag. You can make the different panes wider or narrower. A list of recent documents appears at the bottom of this left pane.

You can click a time period to see the documents. So these are all the recently opened documents that I have on this computer. Then to open one of them, I could just select it and then I would click Choose to open it. If you don't want to see this list at all, you can click the little button down here and it will hide it. If you want to change the size of the icons in the window, you can drag this slider to make them larger or smaller. Of course, the smaller they are, the more icons appear here.

If you never want to see this window when you open Word, you could turn on this checkbox labeled Don't show when opening Word. When you turn this on, when you start up Word, this won't appear anymore. Instead, you'd have to open it manually by again, pulling down the File menu, choosing New from Template, or pressing Shift+Command+P. So as we've seen here the Document Gallery offers a way to browse through document templates and choose one as the basis of a new document. In the next video, I'll explain how to create a new document using the Document Gallery and a number of other techniques.

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