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In Word for Mac 2011 Essential Training, author Maria Langer shows how to create, format, and print a wide variety of documents in Microsoft Word 2011. The course covers building outlines, formatting text and pages, working with headers and footers, using themes and styles, adding multimedia, and more. It also shows how to customize and automate Word 2011, including how to record macros. Exercise files accompany the course.
Click and type offers another way to enter text into a document. Rather than entering text at the left margin of the document window in Draft or Print Layout View, you enter the text exactly where you like in Print Layout View. Let's take a look. We're going to create a brand-new document by pulling down the File menu, choosing New Blank Document, or pressing Command+N. Then if necessary, click the Print Layout View button at the bottom of the window, it's the fourth button here, to switch to that view. You must be in Print Layout View for this to work.
Now, move the mouse pointer around in the center of the document. You see how the mouse pointer changes. Beside the I-beam, you'll see a justification icon. On the left over here, it's Left Justification, in the middle, it's Center Justification, and in the right it's Right Justification. Now, let's double-click in the middle of the document and see what happens. The insertion point appears roughly around where you double-clicked.
When you type, the text is going to be centered there. So we'll give this a try. We'll type-in Two Trees Olive Oil Company. The text is centered right in the middle of the document there. Let's try out the Right Justification farther down in the document. So I'm just going to move the mouse down here and I get that I-beam pointer with the Right Justification next to it and I'll double-click. And again, the insertion point appears roughly where I double-clicked.
I'm going to type in Annual Report, 2011. You see how the text is aligned to the right? Now, let's take a closer look at what Word has done. If nonprinting characters aren't showing, and they're not showing here, you want to display them by clicking the Show all nonprinting characters button. So, I'll click that and that'll show the paragraph marks that Word's inserted. Word didn't just put that text in the middle there. It inserted a whole bunch of blank paragraphs to move the insertion point down there for us.
After it typed that text in, and it typed it in with Center Justification, I can tell because when I click in that paragraph and look up here on the ruler, I can see that it's centered. After it did that, it put in some more paragraph markers here and then when I double-clicked here, it added a new paragraph with Right Justification. Now I'll tell you a little bit more about justification in the chapter about formatting paragraphs. Click and type gives you some flexibility over how text is positioned in the document window, but it's limited by the same paragraph structure as any other document created in Draft or Print Layout View.
For full control over the position of text on a page, you need to use text boxes, which I'll cover in a later video on Word's Publishing Layout View. I should point out here that click and type can be disabled if you don't want to use it. What you do is you choose Word > Preferences, and then the Word Preferences dialog that appears, click the Edit button. Down here there's an option, Enable click and type. You would turn that checkbox off and click OK, and that will disable the feature.
I don't particularly care for this feature, so I don't use it and I have it disabled in my copy of Word, but you might find it useful. Give it a try and see for yourself.
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