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In Word for Mac 2011 Essential Training, author Maria Langer shows how to create, format, and print a wide variety of documents in Microsoft Word 2011. The course covers building outlines, formatting text and pages, working with headers and footers, using themes and styles, adding multimedia, and more. It also shows how to customize and automate Word 2011, including how to record macros. Exercise files accompany the course.
Occasionally you'll perform an action in Word that you immediately regret. Perhaps you didn't notice that the third paragraph was selected when you began typing the document conclusion and you overwrote that third paragraph with new text. Or may be you moved sentences around so much that even you can't figure out what you were trying to say. Or perhaps you realize that applying a script font instead of italics to various words throughout your document was a pretty dumb idea. Fortunately Word, like many other Mac OS applications, understands what Oops means.
It gives you the Undo command, which you can use to undo something you regret doing. Word also let's you change your mind and Redo an action that you just undid, and if that isn't enough, Word also enables you to repeat an action that you liked so much you want to do it again- and-again. Let's take a look. I am going to start Microsoft Word by double-clicking the oops document that I created, and that's going to open up Word and that document. The first thing I want to point out is that the Undo, Redo, and Repeat commands are not available when you launch Word by opening a Word document.
So for example if I pull down the Edit menu, you'll see it says Can't Undo, Can't Repeat in there in gray. You can't do them. The reason you can't do them is that there is nothing that's been done that can be undone or repeated. Let's do a few things to this document that I'll later regret. I am going to start by moving things around here and then maybe I'll make this into a new paragraph and then maybe I'll take away this parenthetical stuff here and I'll make something underlined, just by clicking a button up here, and then maybe I'll put this bullet point down at the very end or in between here. Really mess it up.
Now if you pull down the Edit menu, you will see that the Undo command indicates that you can undo the last thing you did. It says Undo Typing. The last thing I think I did was to type-in a Return, so I can choose Undo Typing or press Command+Z and it will undo the last thing I did, which of course was to type-in a Return, so it'd close this thing back up. If you pull down that menu again you can see that you can undo the thing you did before that. So, last thing I did was to move something. Again if I choose Undo Move or press Command+Z, it's always going to be Command+Z, it will undo that last move.
I also want to point out that you can use the Undo toolbar button to undo multiple actions at once. This is Undo, this is Redo. I am going to pull down the Undo menu and you could see that there are several items there. I can undo the last item and the item before that and the item before that and the item before that, and if I undo all those things it's going to bring me right back to where I was when I started, because I've basically undone everything. If I pull down the Edit menu, there's nothing else to undo. I am back to the beginning.
Now let's say we really didn't want to undo that last thing. We can redo it. So I am going to pull down the Edit menu and choose Redo Move. It's going to redo the first thing I did which was to move that text. You can also do that again to redo another thing that you've undone. Remember it's redo the actual thing will change, typing in this case, but it will always be Command+Y and then I'll add those extra paragraphs that I put in here and again there is also a Redo menu that allows you to redo multiple.
So if I wanted to get it just as messed up as it was when I stopped messing with it, I could go all the way over here and do that. I am not going to do that now though. Now throughout this exercise we haven't really seen the Repeat command. That's because we haven't really done anything that we can repeat. So what I'll do here is I'll select this word and I'll make it bold. I am just going to click the Bold button here. I will talk more about formatting text later in this course. And say I like doing that so much that I want to repeat it, I want to do it again.
So I can select this next word here, pull down the Edit menu and now I could pick Repeat Bold, and that's also Command+Y. Now the reason I don't have Redo here is because the last thing I did was not to redo. The last thing I did was to actually do something. So I can either undo it or repeat it. I will repeat it and you can see this word turns bold and I can do that again if I like. Now this might not be the best example of using Repeat but it does show Repeat in action. I actually use it quite a bit when I am working with Word.
Now that just about sums up Undo, Redo, and Repeat. If you are like me, you'll likely use the Undo command a lot more than you'd probably want to admit.
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