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In PowerPoint for Mac 2011 Essential Training, author David Rivers demonstrates how to create effective slideshows and dynamic presentations using the tools in Microsoft PowerPoint 2011. The course provides in-depth instructions for changing the look of presentations: using built-in and custom themes, formatting text, inserting tables and charts, adding pictures and SmartArt drawings, and adding animation. It also shows how to proof presentations and ready them for viewing, and gives details on the different ways to share presentations. Exercise files are included with the course.
When it's finally time to play your slideshow to present in front of that of audience, there are a number of different methods for starting your slideshow, and there are some navigation techniques you should know about. We are going to talk about those now, continuing to work with our TT_Tale presentation here, and we are going to start at slide number 1. With the Home tab selected on the Ribbon, let's go to the very far right-hand side. You'll notice the last button is the Play button. So we'll simply click the Play button to start our slideshow. Notice that it starts right from the slide we are looking at, the current slide, which is our first slide, and now it's taking up the full screen. And to move from one slide to the next, there are number of different options.
Let's start by clicking the left button on your mouse. If you have got a single button mouse, no problem; you just click the button, and it moves you to the next slide. Now any animations and customizations or transitions, you'll see those happen automatically if they're set up that way. And another option for moving to the next slide is just press Return on your keyboard. It takes you to the next slide as well. Or hit Page Down on your keyboard. That will take you to the next slide. Or press the down arrow cursor key to move to the next slide.
Try the right arrow this time. That works too. And since all of these keys work, their opposites also work. If you need to go backwards, say you need to go back a slide, try the left arrow cursor key, and it takes you back a slide. Try Page Up. That takes you back a slide as well. And if you're using your mouse, you can right click, and that's going to show a little menu that allows you to choose where you want to go: to the Next slide or there it is, the Previous slide.
And if you have got a single button mouse, no problem; that's a Ctrl+Click. You'll see this menu as well. You can even go to the Last Viewed slide, so if you are jumping around, or go to a specific slide if you needed to. So if you want to go to the Giving Back slide, we can click it here. It takes us directly to that slide. You can right-click or Ctrl+Click again. Or here's a neat one: just move your mouse button down to the bottom-left corner. You'll see some Navigation buttons here as well, for moving back and forward, and you'll also see the little menu button that you can click to see those options again.
So if you want to go to the last viewed slide, wherever that was, it will take you there. In this case, because we jumped a number of slides, we are taken back a number of slides. Try the arrows in the bottom left-hand corner. Temporarily, your mouse pointer does disappear. We are going to talk about the pointer in the next movie, but right now we'll just move it around till we see those options in the bottom left-hand corner. We will click the left arrow to go back a slide, click the right arrow to go forward. And at any time if you need to leave the presentation, just press Escape on your keyboard, and you will be taken back to the Normal view if that's where you came from when you played the slideshow, and you will be looking at the slide you just left off during the slideshow.
Now another option for playing your slideshow is just to go down to the bottom left-hand corner and click the Slideshow View button, and you'll notice it takes off right where you were, at the current slide; that's the default. And we will press Escape to leave again, and this time let's go back to the Ribbon. We won't click the Play button, but rather the dropdown arrow next to it, and you will see we can play this from the start. No matter what slide you're looking at, when you click Play from Start, it will go back to the very first slide, or the default, which is to Play from Current Slide.
So let's go to Play From Start, and now it's just a matter of using the navigation methods that you prefer. I typically don't like to have the mouse up there if I don't need it. Things can go wrong. I like the keyboard. Pressing Return is a great way to move from one slide to the next. Or if you prefer the cursor keys, they allow you to normally move ahead, but also move back, as do Page Up and Page Down. Now at anytime during your presentation, if you need to pause for questions, let's say, and you don't want people just reading slides, you can also choose from that menu - which is accessible by moving down to the left-hand corner and clicking the menu button or just right clicking anywhere - and you will see a Screen option here.
We can have a black screen or a white screen temporarily. When you click either of these, the screen goes blank, whether it's black or white, but you will also see your navigation buttons down below. So you go back to your arrows to move from one slide to the next, and so on. Let's press Escape to go back to our Normal view where we might want to continue working on our presentation. So when it's time to show people you what you have done, to play your slideshow there is a number of different ways to play the show. There is number of different methods for navigating the slides in your presentation.
There are also some options for using a pen to draw attention to sections of your slides, and that's we are going to talk about in the next movie.
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