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In Outlook for Mac 2011 Essential Training, author Alicia Katz Pollock provides a comprehensive overview of the full-featured email, calendar, and scheduling application from Microsoft. The course covers the key fundamentals of the program, including sending and receiving email, creating and managing contacts, and scheduling tasks and appointments. It also covers Outlook 2011 organizational features such as the Media Browser, Conversation view, My Day, the Scrapbook, and more.
When you want to set up an email account for a personal domain or URL, those are usually setup as POP accounts. A POP account differs in that you usually only send and receive email from one place. Changes you make on your computer, for example, won't also be stored on your firm's email, but it's perfect when you own your own website. To create a POP account, go up to the Tools menu and pull it down and choose Accounts. I'll come down to the bottom and click the plus sign and choose Email account. I'll enter in my email address.
In this case, Royalwise is my personal website, and because it's not recognized by Outlook, it's not one of the common ones, it didn't even let me configure it automatically. It automatically dropped down the settings. I'll go ahead and put in my password. I'll put in here my username, frequently your username will be your full email address, and instead of IMAP, I'll make it POP. I'll get my incoming mail server, again from my Internet service provider. It's very common that it will be the word mail.your URL.
The Outgoing server usually is an SMTP, standing for Simple Mail Transfer Protocol at your domain name, but sometimes some ISPs will vary it slightly. I'll click Add Account. Now that it's added the account, I'll take a look at these settings. Account description, I'll give it my domain name. I'll put my name right here. This information is all correct. But down here, you may need to click this More Options button because sometimes outgoing servers need authentication.
Very commonly, you would change this None to your User Name and Password, and put it in one more time. An unqualified domain is if you just type in the first part of the email address without the at and the end part, it would automatically adds that in. In this case, I don't want to set that. I'll click OK, and then there is the Advanced button down in the bottom-right. Because this is a POP account, it is designed to just pull all of this email down to this one computer, but sometimes it might be handy to check your email from your phone or another device.
In that case, put a checkmark in front of Leave a copy of each message on the server, and then tell it when you want it to be deleted. It's defaulting to After Deleting From This Computer. You can also set it to a timeframe. After a Day, a Week, a Month. At least this way if you do need to check your email on a handheld device, while the two won't be synchronized, any messages you send won't show up on your computer, at least you can see your emails. Download the headers only would tell you who the email is from and give you the subject line, but it wouldn't actually bring down the message until you ask it to.
We are going to leave that empty. Come up here to the Security button. If you have a digital certificate or you that you want to set your encryption, you would do that here. We'll talk about that in a later video. I'll go ahead and click OK. Our email account is setup. So I'll close my accounts. Now, notice in my Inbox, I might have an option here that says On My Computer. If you set up a POP account, this is where those emails would show up because again POP brings the emails down to your computer. So when I go to check my email, this is where they appear.
So that's how to setup POP email when you have your own website.
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