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Setting up POP accounts manually

From: Outlook for Mac 2011 Essential Training

Video: Setting up POP accounts manually

When you want to set up an email account for a personal domain or URL, those are usually setup as POP accounts. A POP account differs in that you usually only send and receive email from one place. Changes you make on your computer, for example, won't also be stored on your firm's email, but it's perfect when you own your own website. To create a POP account, go up to the Tools menu and pull it down and choose Accounts. I'll come down to the bottom and click the plus sign and choose Email account. I'll enter in my email address.

Setting up POP accounts manually

When you want to set up an email account for a personal domain or URL, those are usually setup as POP accounts. A POP account differs in that you usually only send and receive email from one place. Changes you make on your computer, for example, won't also be stored on your firm's email, but it's perfect when you own your own website. To create a POP account, go up to the Tools menu and pull it down and choose Accounts. I'll come down to the bottom and click the plus sign and choose Email account. I'll enter in my email address.

In this case, Royalwise is my personal website, and because it's not recognized by Outlook, it's not one of the common ones, it didn't even let me configure it automatically. It automatically dropped down the settings. I'll go ahead and put in my password. I'll put in here my username, frequently your username will be your full email address, and instead of IMAP, I'll make it POP. I'll get my incoming mail server, again from my Internet service provider. It's very common that it will be the word mail.your URL.

The Outgoing server usually is an SMTP, standing for Simple Mail Transfer Protocol at your domain name, but sometimes some ISPs will vary it slightly. I'll click Add Account. Now that it's added the account, I'll take a look at these settings. Account description, I'll give it my domain name. I'll put my name right here. This information is all correct. But down here, you may need to click this More Options button because sometimes outgoing servers need authentication.

Very commonly, you would change this None to your User Name and Password, and put it in one more time. An unqualified domain is if you just type in the first part of the email address without the at and the end part, it would automatically adds that in. In this case, I don't want to set that. I'll click OK, and then there is the Advanced button down in the bottom-right. Because this is a POP account, it is designed to just pull all of this email down to this one computer, but sometimes it might be handy to check your email from your phone or another device.

In that case, put a checkmark in front of Leave a copy of each message on the server, and then tell it when you want it to be deleted. It's defaulting to After Deleting From This Computer. You can also set it to a timeframe. After a Day, a Week, a Month. At least this way if you do need to check your email on a handheld device, while the two won't be synchronized, any messages you send won't show up on your computer, at least you can see your emails. Download the headers only would tell you who the email is from and give you the subject line, but it wouldn't actually bring down the message until you ask it to.

We are going to leave that empty. Come up here to the Security button. If you have a digital certificate or you that you want to set your encryption, you would do that here. We'll talk about that in a later video. I'll go ahead and click OK. Our email account is setup. So I'll close my accounts. Now, notice in my Inbox, I might have an option here that says On My Computer. If you set up a POP account, this is where those emails would show up because again POP brings the emails down to your computer. So when I go to check my email, this is where they appear.

So that's how to setup POP email when you have your own website.

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This video is part of

Image for Outlook for Mac 2011 Essential Training
Outlook for Mac 2011 Essential Training

68 video lessons · 10891 viewers

Alicia Katz Pollock
Author

 
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  1. 54s
    1. Welcome
      54s
  2. 26m 12s
    1. Introducing Outlook 2011
      2m 1s
    2. Setting up Exchange accounts
      3m 8s
    3. Setting up IMAP accounts
      2m 19s
    4. Setting up POP accounts manually
      3m 31s
    5. Importing email from other applications
      2m 49s
    6. Importing and exporting contacts
      3m 47s
    7. Exploring the user interface
      2m 30s
    8. Customizing the view
      3m 7s
    9. Creating categories
      3m 0s
  3. 13m 29s
    1. Exploring the Inbox
      1m 51s
    2. Checking for new mail
      3m 42s
    3. Reading email
      3m 0s
    4. Deleting email
      1m 15s
    5. Previewing and saving attachments
      1m 46s
    6. Printing emails
      1m 55s
  4. 27m 31s
    1. Creating a new message
      4m 10s
    2. Formatting messages
      5m 18s
    3. Adding attachments
      1m 43s
    4. Adding pictures with the Media Browser
      2m 22s
    5. Information Rights Management
      3m 15s
    6. Replying and forwarding
      3m 5s
    7. Working with signatures
      4m 11s
    8. Working with priorities
      1m 9s
    9. Setting up Out of Office auto-replies
      2m 18s
  5. 20m 46s
    1. Arranging your Inbox
      3m 40s
    2. Using the Conversation view
      2m 47s
    3. Organizing messages with folders
      3m 48s
    4. Creating message rules
      7m 23s
    5. The Mailing List Manager
      2m 12s
    6. Filtering messages
      56s
  6. 9m 1s
    1. Setting junk mail protection levels
      3m 41s
    2. Managing your Junk folder
      3m 17s
    3. Recognizing spam
      2m 3s
  7. 19m 9s
    1. Viewing contacts
      2m 42s
    2. Creating contacts
      6m 14s
    3. Creating contact groups
      2m 40s
    4. Sending email to your contacts
      1m 0s
    5. Printing your contact list
      1m 50s
    6. Syncing contacts
      1m 58s
    7. Working with vCards and exporting
      2m 45s
  8. 25m 42s
    1. Viewing the Calendar
      5m 25s
    2. Creating appointments
      7m 12s
    3. Creating recurring appointments
      3m 34s
    4. Creating meetings and inviting attendees
      5m 29s
    5. Adding holidays
      2m 23s
    6. Printing your calendar
      1m 39s
  9. 7m 8s
    1. Creating new tasks and completing them
      2m 28s
    2. Managing your tasks
      4m 40s
  10. 9m 28s
    1. Creating new notes
      4m 50s
    2. Managing your notes
      3m 44s
    3. Printing notes
      54s
  11. 20m 8s
    1. Using categories
      6m 14s
    2. Flagging items
      4m 15s
    3. Searching and smart folders
      4m 49s
    4. Using folders
      1m 36s
    5. Right-clicking
      3m 14s
  12. 37m 57s
    1. Delegating and sharing public folders
      5m 12s
    2. Syncing Exchange and IMAP
      1m 9s
    3. Setting preferences
      7m 1s
    4. Using AutoCorrect
      2m 9s
    5. Using My Day
      5m 16s
    6. Using the Scrapbook
      5m 38s
    7. Using the reference tools
      2m 58s
    8. Getting help
      2m 34s
    9. Backing up
      3m 6s
    10. Using the Database Utility
      2m 54s
  13. 32s
    1. Final thoughts
      32s

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