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In Outlook for Mac 2011 Essential Training, author Alicia Katz Pollock provides a comprehensive overview of the full-featured email, calendar, and scheduling application from Microsoft. The course covers the key fundamentals of the program, including sending and receiving email, creating and managing contacts, and scheduling tasks and appointments. It also covers Outlook 2011 organizational features such as the Media Browser, Conversation view, My Day, the Scrapbook, and more.
When you want to set up a new IMAP account that will synchronize across multiple computers and email-equipped phones, you can either do that from the initial splash screen, when you first opened up Outlook, or you can go up to the Tools menu and pull down to Accounts and do it from here. I'm going to come down to the bottom of the window where this plus sign is and click on it and I'm going to make a new email account. I'm going to put in the email address and the password, and I will leave it to Configure automatically.
If for any reason you're not able to do that, you can get your incoming and outgoing mail settings from your Internet service provider. I'll click Add Account and there it is. Now, notice that this was set up as an IMAP account. That means that this account will synchronize between any computers and your handheld devices. If I go to the Advanced button down in the lower right-hand corner, I have some settings that I can set. There's nothing to change in this first Server settings. When I go over to Folder, I have settings for whether I want to store my sent messages in a folder, store my drafts, my junk mail, and what happens with my Trash.
If I want Outlook to empty my Trash for me, I can drop this down and tell it to delete them if they're one day old, a week old, a month old, or all of them. Under Security, if I need to set up digital certificates, I can do that right here. I'll go ahead and click OK, and now I have my second email account. Now, when I look at these settings, it might help to make some of them a little more descriptive. My account description, I don't just want to leave Gmail, because I happen to have two Gmail accounts. I'm going to put in here the actual email address, so that I can see it easily.
Then I'm going to change my full name, and then I'm done. I'll go ahead and close this Accounts window. Now, if you have set up your Outlook to have more than one email account, look over here at this Inbox. If you have more than one email account, there'll be a little triangle here and when I drop it down, I can either click on Inbox and see all of my messages or just one email account at a time. So you can see how easy it is to add new email accounts to Outlook.
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