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In Word for Mac 2011 Essential Training, author Maria Langer shows how to create, format, and print a wide variety of documents in Microsoft Word 2011. The course covers building outlines, formatting text and pages, working with headers and footers, using themes and styles, adding multimedia, and more. It also shows how to customize and automate Word 2011, including how to record macros. Exercise files accompany the course.
One of my pet peeves is having a header with the document name on the first page of a document. After all the first page of the document usually has the document name on it. Why have it again at the top of the page? Now Word makes it possible to have a different header on the first page of a document, by enabling this feature you can either remove the first page header or footer or make it something different. Let's take a look. Now in my document I want to remove the header from the first page and modify the footer so that the confidentiality message appears on the first page only.
To do this I need to tell Word to give me a different first page header and footer. We will start off by double- clicking the header to activate it. Then click the Header and Footer button on the Ribbon. I want to turn on the Different First Page option right here. Two things happen. First the header disappears from the first page. This is because I told Word that I want a different header. It automatically removes the one that was in there. Second, the blue tag beneath the header area now says First Page header.
This is telling me that whatever I enter into this area will appear on the first page only. Well, I don't want to enter anything in the header, so I'm going to leave it blank. Instead I want to modify the footer. When I click Go to Footer, I find that the footer area is blank too, but I want the footer to have that confidentiality notice and I don't feel like typing it again. So I can go to the next page of the document where the original footer still appears, scroll down here, there it is, and I can select this and I can actually cut it from here because I don't want it to appear on any of the other pages.
So I pull-down the Edit menu and choose Cut. That will remove it from that page, then I'll scroll back up to the first page, click down in the footer, choose Edit > Paste or press Command+V to paste it in. Notice that it also put it an extra return marker or paragraph marker. I can delete that. My insertion point is blinking by the extra one. Press Delete twice and it goes away. Now if I go back to the second page of the document, you'll see that it has just the revision date and the same goes for the other pages.
So the first page has no header and it just has that notice in the footer and the remaining pages have headers and footers with the revision date. Now earlier in this chapter, we worked with built-in headers and footers that automatically set up the document for different odd and even pages. You can do that manually with the Header and Footer Ribbon too. If I turn on the Different Odd & Even Pages checkbox, I'd actually have three headers and three footers, a first page, an even page, and an odd page.
Now if that isn't confusing enough for you, if your document has multiple sections, each section could be set up with different first, even, and odd page headers and footers. So with two-section document, you could have six headers and six footers, and a three-section document could have nine headers and nine footers. When you're working with multiple headers and footers, it's vital that you keep track of which one you're editing by consulting the blue tag in the Header and Footer pane. So let me turn this option on. Let's go back up to the header, and you'll see that I have my First Page Header. If I scroll down here, you'll see I have the First Page Footer, then an Even Page Header, an Even Page Footer, an Odd Page Header and an Odd Page Footer.
By consulting these blue tags, you'll help ensure that you're editing the header or footer that you think you are. Now as you can see the Header and Footer pane of the Ribbon offers options for creating multiple headers and footers. You can also find these options in the Layout pane of the Document dialog. Pull-down the Format menu, choose Document, and then make sure the Layout button is selected. The Different First Page and Different Odd and Even options are right here in the Headers and Footers area. Either way you can set up your document to display headers and footers exactly the way you need them.
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