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Setting multiple headers and footers in a document

From: Word for Mac 2011 Essential Training

Video: Setting multiple headers and footers in a document

One of my pet peeves is having a header with the document name on the first page of a document. After all the first page of the document usually has the document name on it. Why have it again at the top of the page? Now Word makes it possible to have a different header on the first page of a document, by enabling this feature you can either remove the first page header or footer or make it something different. Let's take a look. Now in my document I want to remove the header from the first page and modify the footer so that the confidentiality message appears on the first page only.

Setting multiple headers and footers in a document

One of my pet peeves is having a header with the document name on the first page of a document. After all the first page of the document usually has the document name on it. Why have it again at the top of the page? Now Word makes it possible to have a different header on the first page of a document, by enabling this feature you can either remove the first page header or footer or make it something different. Let's take a look. Now in my document I want to remove the header from the first page and modify the footer so that the confidentiality message appears on the first page only.

To do this I need to tell Word to give me a different first page header and footer. We will start off by double- clicking the header to activate it. Then click the Header and Footer button on the Ribbon. I want to turn on the Different First Page option right here. Two things happen. First the header disappears from the first page. This is because I told Word that I want a different header. It automatically removes the one that was in there. Second, the blue tag beneath the header area now says First Page header.

This is telling me that whatever I enter into this area will appear on the first page only. Well, I don't want to enter anything in the header, so I'm going to leave it blank. Instead I want to modify the footer. When I click Go to Footer, I find that the footer area is blank too, but I want the footer to have that confidentiality notice and I don't feel like typing it again. So I can go to the next page of the document where the original footer still appears, scroll down here, there it is, and I can select this and I can actually cut it from here because I don't want it to appear on any of the other pages.

So I pull-down the Edit menu and choose Cut. That will remove it from that page, then I'll scroll back up to the first page, click down in the footer, choose Edit > Paste or press Command+V to paste it in. Notice that it also put it an extra return marker or paragraph marker. I can delete that. My insertion point is blinking by the extra one. Press Delete twice and it goes away. Now if I go back to the second page of the document, you'll see that it has just the revision date and the same goes for the other pages.

So the first page has no header and it just has that notice in the footer and the remaining pages have headers and footers with the revision date. Now earlier in this chapter, we worked with built-in headers and footers that automatically set up the document for different odd and even pages. You can do that manually with the Header and Footer Ribbon too. If I turn on the Different Odd & Even Pages checkbox, I'd actually have three headers and three footers, a first page, an even page, and an odd page.

Now if that isn't confusing enough for you, if your document has multiple sections, each section could be set up with different first, even, and odd page headers and footers. So with two-section document, you could have six headers and six footers, and a three-section document could have nine headers and nine footers. When you're working with multiple headers and footers, it's vital that you keep track of which one you're editing by consulting the blue tag in the Header and Footer pane. So let me turn this option on. Let's go back up to the header, and you'll see that I have my First Page Header. If I scroll down here, you'll see I have the First Page Footer, then an Even Page Header, an Even Page Footer, an Odd Page Header and an Odd Page Footer.

By consulting these blue tags, you'll help ensure that you're editing the header or footer that you think you are. Now as you can see the Header and Footer pane of the Ribbon offers options for creating multiple headers and footers. You can also find these options in the Layout pane of the Document dialog. Pull-down the Format menu, choose Document, and then make sure the Layout button is selected. The Different First Page and Different Odd and Even options are right here in the Headers and Footers area. Either way you can set up your document to display headers and footers exactly the way you need them.

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This video is part of

Image for Word for Mac 2011 Essential Training
Word for Mac 2011 Essential Training

95 video lessons · 20922 viewers

Maria Langer
Author

 
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  1. 5m 6s
    1. Welcome
      1m 8s
    2. Word processing basics
      3m 9s
    3. Using the exercise files
      49s
  2. 21m 53s
    1. Menus, shortcut keys, and toolbars
      3m 43s
    2. The Ribbon
      2m 32s
    3. The Toolbox and the Media Browser
      2m 27s
    4. The Sidebar
      1m 42s
    5. Document views
      5m 24s
    6. Navigating windows and documents
      6m 5s
  3. 13m 40s
    1. Using the Document Gallery
      4m 51s
    2. Creating documents
      1m 51s
    3. Opening, saving, and closing documents
      6m 58s
  4. 14m 20s
    1. Entering text
      5m 33s
    2. Inserting and deleting text
      2m 34s
    3. Using Click and Type to enter text
      3m 26s
    4. Inserting symbols and special characters
      2m 47s
  5. 27m 28s
    1. Selecting and editing text
      6m 34s
    2. Copying and moving text
      7m 1s
    3. Using the Scrapbook
      4m 38s
    4. Undoing, redoing, and repeating actions
      4m 36s
    5. Finding and replacing text
      4m 39s
  6. 24m 50s
    1. Font formatting basics
      9m 0s
    2. Applying font formatting
      7m 12s
    3. Using the Font dialog
      4m 35s
    4. Formatting with the Find and Replace dialog
      4m 3s
  7. 27m 18s
    1. Paragraph formatting basics
      9m 39s
    2. Setting justification and line spacing
      2m 17s
    3. Indenting paragraphs
      4m 37s
    4. Using list formats
      5m 41s
    5. Setting paragraph formatting options
      5m 4s
  8. 14m 33s
    1. Understanding tab tables
      4m 15s
    2. Creating a tab table with the Ruler
      5m 20s
    3. Creating a tab table with the Tabs dialog
      4m 58s
  9. 20m 31s
    1. Understanding styles and themes
      2m 36s
    2. Applying styles
      6m 32s
    3. Reformatting with Quick Style sets and themes
      2m 37s
    4. Modifying styles
      4m 28s
    5. Creating and deleting styles
      4m 18s
  10. 13m 22s
    1. Revealing formatting
      4m 24s
    2. Using the Format Painter
      1m 38s
    3. Creating drop caps
      3m 34s
    4. Using AutoFormat on text
      3m 46s
  11. 27m 29s
    1. Setting margins
      4m 3s
    2. Adding page and section breaks
      4m 54s
    3. Setting multiple columns
      8m 11s
    4. Varying page orientation within a document
      2m 43s
    5. Inserting page numbers
      2m 47s
    6. Adding watermarks and background images
      4m 51s
  12. 13m 39s
    1. Using built-in headers and footers
      5m 34s
    2. Manually creating headers and footers
      4m 0s
    3. Setting multiple headers and footers in a document
      4m 5s
  13. 18m 54s
    1. Creating a cell table
      3m 42s
    2. Entering and formatting table text
      4m 16s
    3. Modifying table structure
      5m 34s
    4. Using table styles
      2m 49s
    5. Converting between tab and cell tables
      2m 33s
  14. 18m 12s
    1. Adding borders to text and paragraphs
      5m 38s
    2. Adding borders to table cells
      3m 47s
    3. Setting page borders
      4m 13s
    4. Applying shading
      4m 34s
  15. 16m 56s
    1. Using the Media Browser to insert media
      3m 24s
    2. Inserting media from a file
      2m 36s
    3. Formatting images
      4m 30s
    4. Wrapping text around an image
      2m 27s
    5. Inserting and formatting a text box
      3m 59s
  16. 13m 17s
    1. Using AutoCorrect and AutoFormat As You Type
      9m 26s
    2. Using AutoText and AutoComplete
      3m 51s
  17. 17m 28s
    1. Building an outline
      4m 26s
    2. Rearranging outline components
      3m 39s
    3. Viewing outlines
      4m 9s
    4. Numbering outline headings
      5m 14s
  18. 26m 49s
    1. Checking spelling and grammar
      8m 19s
    2. Using reference tools
      4m 30s
    3. Inserting footnotes and endnotes
      6m 27s
    4. Using the Word Count feature
      2m 49s
    5. Compiling a table of contents
      4m 44s
  19. 17m 44s
    1. Adding comments
      2m 46s
    2. Tracking changes
      7m 45s
    3. Merging and comparing documents
      4m 28s
    4. Sharing documents with others
      2m 45s
  20. 18m 54s
    1. Using letter templates
      8m 5s
    2. Creating envelopes
      6m 23s
    3. Creating labels
      4m 26s
  21. 12m 36s
    1. Setting Document Security options
      9m 0s
    2. Using Privacy options
      3m 36s
  22. 14m 31s
    1. Setting Page Setup Options
      4m 12s
    2. Previewing a document
      2m 13s
    3. Printing to a printer
      4m 11s
    4. Printing to PDF
      3m 55s
  23. 11m 9s
    1. Using Word's Macro Recorder
      9m 18s
    2. Understanding macro security
      1m 51s
  24. 12m 28s
    1. Customizing toolbars and menus
      6m 0s
    2. Customizing Word's shortcut keys
      3m 38s
    3. Customizing the Ribbon
      2m 50s
  25. 42s
    1. Goodbye
      42s

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