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In Word for Mac 2011 Essential Training, author Maria Langer shows how to create, format, and print a wide variety of documents in Microsoft Word 2011. The course covers building outlines, formatting text and pages, working with headers and footers, using themes and styles, adding multimedia, and more. It also shows how to customize and automate Word 2011, including how to record macros. Exercise files accompany the course.
Margins, which are document or page formatting options, control the distance between the edge of the paper and the area of the paper where text will print. By default, Word sets document margins to 1 inch at the top and bottom and 1 1/4 inches at the left and right side of each page. You can change these settings to meet your needs. One way to change the settings is with the Layout Ribbon. If you click the Layout button up on the Ribbon, you'll see some Margin settings in this area here. You can use the Margins menu to select one of several predefined options.
So these are ones that I've most recently used and I've got some Normal, Narrow. These are all different ones in Word. Right now it's set to the Office 2003 Default, which is also the default for Office 2011, but if I wanted to change it to something else maybe this Wide one, I can select it and it automatically changes the whole document. Now you can also enter margin settings right in these boxes here. So if I want 1 inch all the way around, I can just enter 1 inch in this box here by typing it in.
The change will take effect immediately. So how it shifted. Or I could also use these little arrow buttons to change it. So if I click this arrow, it'll reduce it by .05 at a time. You can actually see the document change each time I click. When I get to the number I want I can stop. I do want to point out that there are additional options in the Margins pane of the Document dialog. So let's take a look at that. Let's pull down the Format menu, choose Document, and then make sure that Margins button is selected.
That shows you the Margins pane. The Margins settings that we have up here in the Ribbon are also right here. So you can just type in your values here. Use the little arrow buttons if you like. The Gutter is the amount of space allowed for the binding. Right now it's set to 0. But if I knew, I was going to print this and bind it, I could enter a higher value, maybe half an inch to make sure text isn't lost in the binding. If you do change this option, you could see what looks like in the preview area. So I'll type in .5 and you'll see now that there is a gutter area indicated here in the Preview. I don't want that.
So I'll set it back to 0. The From edge area let's you set the distance of the header and the footer from the top and the bottom edge of the page. Now I cover headers and footers in another chapter. So you'll learn more about this there. The Mirror margins option sets up the document for right and left pages. When you turn this option on, the Preview area shows two pages and the Left and the Right boxes are now labeled as Inside and Outside. Again, this is designed for double- sided pages that are likely to be bound. I don't need this particular option so I'm going to turn it off.
The Default button enables you to set your margins settings as the default settings for all new documents you create with the same template. Usually, the Normal template. So if you always want your margins to be set to 1 inch all around, which is how it's set right here, you can click the Default button. Then in this dialog that appears, you would click Yes and that'll actually change the Normal template to change the margin settings so they're 1 inch all around. I don't want to do that so I'm going to click No here. The Apply to pop-up menu is very important if you have multiple sections in your document.
Right now it's set to Whole document, because that's what we're changing. But if we had multiple sections in this document, you could specify that the change is for the current section only. That makes it possible to have different margin settings in different sections of a document. Now I'll cover Section Breaks and related settings later in this chapter. When you're finished making changes in here, click OK and the document reformats as necessary for the resized margins. I didn't make any changes here so there aren't any changes in the document, but that is just another way to change them. So, as you can see there are three ways to set margins for your document.
You can use the Ribbon's Margin menu here, you can set options in the Margins area of the Ribbon, or you can also go into the Document dialog. As you can see, Word gives you a deal of flexibility on how you set the margins in your documents.
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