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Setting junk mail protection levels

From: Outlook for Mac 2011 Essential Training

Video: Setting junk mail protection levels

Junk mail, most frequently referred to a spam, is a fact of life, just like the advertising circulars you receive through the United State Postal Service everyday. Outlook has built-in tools to manage your unsolicited advertising and those unwanted offensive messages from pharmaceuticals. To setup your junk mail protection, click on the Junk button on the Home Ribbon. We will take a look at these options from marking as Junk but first let's start with the initial screen process. Click on Junk Email Protection. Here it says Outlook can move messages that appear to be junk email to special Junk Email folder.

Setting junk mail protection levels

Junk mail, most frequently referred to a spam, is a fact of life, just like the advertising circulars you receive through the United State Postal Service everyday. Outlook has built-in tools to manage your unsolicited advertising and those unwanted offensive messages from pharmaceuticals. To setup your junk mail protection, click on the Junk button on the Home Ribbon. We will take a look at these options from marking as Junk but first let's start with the initial screen process. Click on Junk Email Protection. Here it says Outlook can move messages that appear to be junk email to special Junk Email folder.

What level of protection would you like? If you leave it on None, then all your emails will stay in your Inbox. If you change it to Low, the really obvious spam messages will get caught. If you put it on High, it will catch most junk mail, but it will also catch some of your valid messages that you really wanted. And if you mark Exclusive, it will only send messages to your Inbox if they are in your Contacts list or your Safe Domains list. Everything else will go straight to your Junk folder. I don't recommend this option because you will get email from people that you don't expect all the time.

I am going to go ahead and put this on Low. You also have an option to automatically delete messages from your folder after a certain number of days that you specify. I myself would rather delete those messages manually, just to make sure I don't accidentally trash something important. Next, let's take a look at the second tab for Safe Domains. Any web addresses here will remain in your Inbox. I will go ahead and enter a couple of them. Notice that all you need to add is the domain part of the email address, the part after the @ symbol.

You can manually type URLs into this box separating them with a comma and we will see how to add them through the Ribbon in a few minutes. Blocked Senders, the third button, are people you always want to root to your Junk folder. The only problem with adding the address from every spam you receive is that most spammers will only use an address once. So adding them to this list doesn't really do much good. I block senders if I want to get their emails, but I don't want them in my Inbox. An example is hanselandpetal.

I like to see their specials, but I rarely take advantage of them. So I include hanselandpetal.com on this list. When I scan my Junk folder for messages that accidentally got trapped in it, I will take a look at Hansel and Petal's emails when I want to order flowers. I will go ahead and click OK. You can also reach the junk mail protection setup window from the Tools menu, down at the bottom, Junk Email Protection. Now that we have turned on Junk Email Protection, I have a folder in my message list specifically for junk. When I click on it, all my newest spam will be here.

I will go back to my Inbox. If a message reaches my Inbox, but it should have gone to junk mail, I can right-click on it and choose Junk Mail > Mark as Junk. And if I ever get another message from that person, it will also be added to that Junk folder. Let's go take a look at it. Junk Email, here it is. Now in the message itself, a gray bar appears with a red envelope and it says, "This message appears to be junk. Beware of links in this message." Reminding me not to click. On the right side of the bar, there is a new button to mark it as Not Junk if I make a mistake.

Any messages caught by the Junk filter will also have this Junk category assigned and this option to remove it from the list of jun=nk addresses. If I want, when I right-click on the message, I can also block the sender to add them to that blocked list I showed you earlier. Note that both of these options are also available from Message > Junk Mail > Mark as Not Junk and Block Sender. If you consistently mark your messages as spam Outlook's Junk Email filters will become more and more accurate over time.

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This video is part of

Image for Outlook for Mac 2011 Essential Training
Outlook for Mac 2011 Essential Training

68 video lessons · 10756 viewers

Alicia Katz Pollock
Author

 
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  1. 54s
    1. Welcome
      54s
  2. 26m 12s
    1. Introducing Outlook 2011
      2m 1s
    2. Setting up Exchange accounts
      3m 8s
    3. Setting up IMAP accounts
      2m 19s
    4. Setting up POP accounts manually
      3m 31s
    5. Importing email from other applications
      2m 49s
    6. Importing and exporting contacts
      3m 47s
    7. Exploring the user interface
      2m 30s
    8. Customizing the view
      3m 7s
    9. Creating categories
      3m 0s
  3. 13m 29s
    1. Exploring the Inbox
      1m 51s
    2. Checking for new mail
      3m 42s
    3. Reading email
      3m 0s
    4. Deleting email
      1m 15s
    5. Previewing and saving attachments
      1m 46s
    6. Printing emails
      1m 55s
  4. 27m 31s
    1. Creating a new message
      4m 10s
    2. Formatting messages
      5m 18s
    3. Adding attachments
      1m 43s
    4. Adding pictures with the Media Browser
      2m 22s
    5. Information Rights Management
      3m 15s
    6. Replying and forwarding
      3m 5s
    7. Working with signatures
      4m 11s
    8. Working with priorities
      1m 9s
    9. Setting up Out of Office auto-replies
      2m 18s
  5. 20m 46s
    1. Arranging your Inbox
      3m 40s
    2. Using the Conversation view
      2m 47s
    3. Organizing messages with folders
      3m 48s
    4. Creating message rules
      7m 23s
    5. The Mailing List Manager
      2m 12s
    6. Filtering messages
      56s
  6. 9m 1s
    1. Setting junk mail protection levels
      3m 41s
    2. Managing your Junk folder
      3m 17s
    3. Recognizing spam
      2m 3s
  7. 19m 9s
    1. Viewing contacts
      2m 42s
    2. Creating contacts
      6m 14s
    3. Creating contact groups
      2m 40s
    4. Sending email to your contacts
      1m 0s
    5. Printing your contact list
      1m 50s
    6. Syncing contacts
      1m 58s
    7. Working with vCards and exporting
      2m 45s
  8. 25m 42s
    1. Viewing the Calendar
      5m 25s
    2. Creating appointments
      7m 12s
    3. Creating recurring appointments
      3m 34s
    4. Creating meetings and inviting attendees
      5m 29s
    5. Adding holidays
      2m 23s
    6. Printing your calendar
      1m 39s
  9. 7m 8s
    1. Creating new tasks and completing them
      2m 28s
    2. Managing your tasks
      4m 40s
  10. 9m 28s
    1. Creating new notes
      4m 50s
    2. Managing your notes
      3m 44s
    3. Printing notes
      54s
  11. 20m 8s
    1. Using categories
      6m 14s
    2. Flagging items
      4m 15s
    3. Searching and smart folders
      4m 49s
    4. Using folders
      1m 36s
    5. Right-clicking
      3m 14s
  12. 37m 57s
    1. Delegating and sharing public folders
      5m 12s
    2. Syncing Exchange and IMAP
      1m 9s
    3. Setting preferences
      7m 1s
    4. Using AutoCorrect
      2m 9s
    5. Using My Day
      5m 16s
    6. Using the Scrapbook
      5m 38s
    7. Using the reference tools
      2m 58s
    8. Getting help
      2m 34s
    9. Backing up
      3m 6s
    10. Using the Database Utility
      2m 54s
  13. 32s
    1. Final thoughts
      32s

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