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Setting AutoCorrect options

From: PowerPoint for Mac 2011 Essential Training

Video: Setting AutoCorrect options

If you've ever been typing away, adding text to a slide in your presentation, and you know you've made a typing error and you go back to fix it, and it's not there, the good news is you're not losing your mind; what's happening is PowerPoint is automatically correcting certain things for you. AutoCorrect is part of the Microsoft Office Suite, and it's available here in PowerPoint of course. We're going to take a look at it now, using our TT_Tour presentation. We're going to go to slide two, where we see our bulleted list. First, let's see it in action. We'll click after the fourth bullet point, press Return like we are going to start a new one, and let's type in, 'Your most embarrassing moment.' We'll type in the word Your without capitalizing it, y-o-u-r, and then leave a space.

Setting AutoCorrect options

If you've ever been typing away, adding text to a slide in your presentation, and you know you've made a typing error and you go back to fix it, and it's not there, the good news is you're not losing your mind; what's happening is PowerPoint is automatically correcting certain things for you. AutoCorrect is part of the Microsoft Office Suite, and it's available here in PowerPoint of course. We're going to take a look at it now, using our TT_Tour presentation. We're going to go to slide two, where we see our bulleted list. First, let's see it in action. We'll click after the fourth bullet point, press Return like we are going to start a new one, and let's type in, 'Your most embarrassing moment.' We'll type in the word Your without capitalizing it, y-o-u-r, and then leave a space.

Automatically, it's capitalized, and you may have seen something flash under the Y. Well if you click anywhere inside the word 'Your,' you'll see what it was. It's that little icon representing the AutoCorrect button. And it's actually a menu. When you click this, you'll see a few options. We can undo that capitalization if we really didn't want it, but we do so, we won't select that. We can stop automatically capitalizing first letters of sentences, which is an option that can be turned on or off. We can do it right from here. Or we can go right to the AutoCorrect Options, which is the same as going to PowerPoint > Preferences and selecting AutoCorrect.

Let's just leave it for now. We'll just fill in the rest of our text by clicking after 'Your,' and we'll just type in 'most embarrassing moment.' There we go. We don't need another one after 5. That's good. So there we go. We've got our text in there, and it was automatically fixed for us. Other things happen as well. Let's go up to 'Your favourite olive oil flavor.' Over here, just left of 'flavor,' you can click before the f and put in a round bracket. And really, your favorite olive oil means 'the flavors.' So let's type in the word the, but we'll type t-e-h, a common typo, and hit the Spacebar.

It gets fix. It's automatically replaced with the correct word, t-h-e. So you can see, AutoCorrect is automatically on, doing things for us. So let's check out those Preferences. Again, we could click in the word, click the button, and select Control AutoCorrect Options, or go to PowerPoint, select Preferences, and make sure AutoCorrect is selected. Here you'll see AutoCorrect and AutoFormat options in this window. So what's going on here? Well, Show AutoCorrect Options Button, we saw the button when we click back in the word.

It appeared under the letter that was fixed. Correct TWo INitial CApitals. If you accidentally hold the Shift key too long when you're trying to capitalize something and you get two capitals, it will take out the second one for you. Capitalizing the first letter of sentences, we saw that with our new Bullet point. Names of days will automatically be fixed. You can turn any of these off with their check boxes and then down below, Replace text as you type. And this is the long list, down below, of things that will be replaced.

You'll see in the left-hand column what's being replaced and in the right-hand column what it's being replaced with. Sometimes people type corporation without the r. It is a common typo. There is the correct spelling. You can select any one of these and delete them if you don't want them, but you can also add things as well. Let's just scroll down to the Ts because the one that we tried was the word t-e-h, and it was replaced with the word 'the,' and if you scroll down you'll find it there.

There we go; teh is replaced with the. So let's say you want to add your own. Maybe you get tired of typing Two Trees Olive Oil Company. Well, in that case, in the Replace field you type in what it is you're going to type. Let's try ttooc, short for Two Trees Olive Oil Company. Well in that case, it's a bunch of letters that would never appear as a word on their own anyway. So we'll go over to the With field now and type it in the way we want it to appear: Two Trees Olive Oil Company.

I better spell it correctly. There we go. This is something I've used forever. I once worked for a number of years at the Children's Hospital of Eastern Ontario and what a pain it was to type that all the time, so using the short form like this is a great option. Now all you do is click Add to add it, and from now on you'll be able to type ttooc to get the Two Trees Olive Oil Company. So let's click OK, and let's try this out.

Let's double-click the Introductions title here on slide two, and type 'ttooc,' and nothing happens till you either press Return or hit the Spacebar, so PowerPoint knows that's the end of what you're typing. We'll hit the Spacebar. There it is: Two Trees Olive Oil Company, just like that. What a nice time saver. So anytime where you think you're making a typo, you go back to fix it, it's been fixed for you, it's AutoCorrect. If they're certain options that you don't like about AutoCorrect, remember you can go to the Preferences and change them anytime.

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This video is part of

Image for PowerPoint for Mac 2011 Essential Training
PowerPoint for Mac 2011 Essential Training

63 video lessons · 22081 viewers

David Rivers
Author

 
Expand all | Collapse all
  1. 4m 11s
    1. Welcome
      1m 20s
    2. Understanding PowerPoint
      2m 4s
    3. Using the exercise files
      47s
  2. 15m 58s
    1. Exploring the Presentation gallery
      4m 17s
    2. Understanding the Ribbon interface
      6m 7s
    3. Navigating presentations
      2m 56s
    4. Customizing the UI layout
      2m 38s
  3. 32m 42s
    1. Creating new presentations
      2m 56s
    2. Adding, removing, and arranging slides
      7m 5s
    3. Saving time with Outline mode
      5m 15s
    4. Separating slides into sections
      8m 37s
    5. Checking compatibility
      3m 15s
    6. Saving your presentations
      5m 34s
  4. 35m 23s
    1. Using themes
      4m 58s
    2. Creating your own themes
      2m 42s
    3. Changing the background
      5m 33s
    4. Designing slides
      3m 12s
    5. Working with slide layouts
      3m 58s
    6. Working with slide masters
      5m 51s
    7. Using headers and footers
      4m 25s
    8. Using and creating templates
      4m 44s
  5. 30m 14s
    1. Adding text with text slides and boxes
      3m 37s
    2. Adding text to a shape
      2m 16s
    3. Formatting text on a slide
      5m 42s
    4. Changing character direction
      4m 11s
    5. Creating lists using bullets and numbering
      5m 25s
    6. Changing spacing and indents
      4m 17s
    7. Finding and replacing content
      4m 46s
  6. 25m 28s
    1. Adding a table to a slide
      4m 47s
    2. Editing and formatting tables
      4m 25s
    3. Pasting a table from Excel
      5m 11s
    4. Inserting a chart
      5m 42s
    5. Pasting a chart from Excel
      5m 23s
  7. 26m 40s
    1. Inserting pictures and clip art
      2m 18s
    2. Replacing and adjusting pictures
      6m 40s
    3. Drawings and SmartArt
      6m 29s
    4. Adding video to a slide
      5m 53s
    5. Adding sound to a presentation
      5m 20s
  8. 18m 7s
    1. Using a template with animation
      5m 35s
    2. Animating objects on a slide
      6m 1s
    3. Using slide transition effects
      6m 31s
  9. 15m 7s
    1. Checking spelling
      5m 25s
    2. Finding synonyms, definitions, and translations
      4m 23s
    3. Setting AutoCorrect options
      5m 19s
  10. 40m 53s
    1. Using speaker notes
      3m 50s
    2. Showing and navigating a presentation
      4m 56s
    3. Using pointer options
      3m 59s
    4. Using presenter tools with two screens
      3m 44s
    5. Creating a self-running slideshow
      6m 40s
    6. Playing a self-running slideshow
      3m 44s
    7. Adding hyperlinks to a presentation
      5m 7s
    8. Using action buttons
      8m 53s
  11. 28m 5s
    1. Using comments
      3m 58s
    2. Printing notes, handouts, and slides
      4m 17s
    3. Sending a slideshow to iPhoto
      2m 57s
    4. Creating PowerPoint pictures
      2m 43s
    5. Creating a PowerPoint movie
      3m 56s
    6. Creating a PDF presentation
      1m 49s
    7. Creating custom slideshows
      3m 57s
    8. Broadcasting a presentation over the web
      4m 28s
  12. 8m 52s
    1. Changing PowerPoint preferences
      3m 29s
    2. Customizing the Ribbon and toolbars
      5m 23s
  13. 22s
    1. Goodbye
      22s

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