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From the most basic to the very advanced, instructor David Rivers explores the application's possibilities in PowerPoint 2008 for Mac Essential Training. David teaches users how to create, edit, and share professional slideshows and presentations. He demonstrates how to efficiently navigate presentations, apply custom themes, place and edit text, images, and multimedia files; and bring the whole package together for a self-running or manual slideshow. Exercise files accompany the course.
When you want to share your presentation with others, but simply they share the information on the slides, not give them access to the presentation to make their own changes, thats a little bit different. You want to protect the integrity of your presentation. So there are a number of ways to share a presentation where the person receiving it will not be able to go in and make changes to the presentation itself. One option, brand new here in PowerPoint 2008, is to send your presentation to iPhoto and as you know, you could use the iPhoto you can play presentations within iPhoto.
Thats what we are going to look at in this lesson, its kind of neat. Now I have opened up EatCake11c, if youve been following along you can use the presentation on your screen, if you have got the ExerciseFiles and you have jumped to this lesson, open up this file in the Lesson11 folder of the ExerciseFiles. Its just seven slides and we are going to save these slides to iPhoto. So they become separate images that you can play in your own iPhoto slideshow. To do that we go up to the File menu down to Send To and there it is at the bottom iPhoto and when we choose iPhoto, you can see that its going to create a new album.
So we will get this new album named after the name of our presentation and if you want to leave that, thats fine, but you cant go in there and make a change. So I am just going to take out the extension here by selecting it and hitting to lead. The format that these slides will be saved to, by default, is set to JPEG but they could be PNG files if thats what you prefer. All slides will be saved but if you just wanted selected slides you can go in here, select them ahead of time, and then choose the Selected radio button but I do want all of the slides sent to iPhoto.
So all I do now is, click the Send to iPhoto button. So, iPhoto launches and you will see a new album get created here called EatCake11 and there is all of the slides which are now images in EatCake11 album of iPhoto. Notice they are all selected as well. That means I can go right in to playing a slideshow by clicking the Play button down here in the bottom-left corner of the screen. Now, if I click anywhere outside the slides you can see they become deselected, so I can work with individual slides if I wanted to. I can do anything that I could do on iPhoto with a regular image.
You can see I can rotate things, hide things, flag them, I can rate them, all those things you would do on iPhoto, but I am going to click on the first slide, hold down my Shift key and click on the last slide to make sure they are all selected and I am going to click my Play button. Now I do get some options when going into slideshow mode here on iPhoto. For example, you can see the speed of the transition. The transition selected here by default is dissolved. You may have something different, depends if youve used this already or not. But you have a number of transitions to choose from, like cube, for example, which is similar to the transition we might have used in the presentation.
We can choose the direction that the cube spins, up, down, left or right. I am going to go to the left. We can adjust the speed, slow it down, speed it up by dragging our slider to the right here and I am going to have it right in the middle, thats the kind get right there. Play each slide for x number of seconds. I am going to knock it down to two, just for the sake of time in this presentation but you would want to adjust that for individual slides depending in the content. You may want to shuffle the slide order. In this case, it needs to be played in order so I am not going to shuffle.
I do want this thing to loop around that when it gets to the end; start over at the beginning, so repeat slideshow should be checked of. Do I want to scale these photos to fit the screen' Thats not a bad idea if you have some slides. It maybe a little bit too big. Because what happens with this little feature here is called the Ken Burns Effect your slides are penned across to add a cool effect. Now you may not have enough time to see all of the content. So these two kind of go together nicely but I am going to turn it off and let you see the default. You can show titles, ratings, and slideshow controls as well.
Now with an automatic setting you may or may not wish to show the slideshow controls but if you want people to be able to skip back and forth through the slides in your presentation, allow them to see those controls to do that. Now you don't have to save your settings but if you do you will be saving them for next time as well. You can go right into the slideshow by clicking the Play button. So there is that Ken Burns Effect, you can see -- I can actually see all of the slides at once as they move around. You can see the effect that we chose, thats cool, and the length of time on each slide.
I can even go backwards and forwards using the control buttons down here at the bottom. I can pause this and play it again, thanks to these controls, and pressing Escape, of course, allows you to actually exit the presentation and go back to iPhoto. So the next time you click Play you might want to turn off that Ken Burns Effect, for example, so you can see the entire slide or at least scale the photos to fit the screen, save those settings if you wanted to and click Play. So you can see with the Ken Burns Effect off I can actually see all of the contents on each slide and when this presentation reaches the end it will start over again at the beginning.
In other words, it is a continuous loop. This way you could set it up for a KiAsk, for example, keeping in mind that these are just pictures of each slide and no one has full access to the slides and their content to make changes unless they wanted to edit them like they were photos. Alright, I am going to press Escape again to exit the presentation back to iPhoto. So there we go. I am going to click the Close button to close up iPhoto and back to my presentation here in PowerPoint and thats just one way to protect your presentation if you plan on sharing it with others, send it right to iPhoto if they have got iPhoto they can play it like a presentation using their own controls.
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