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In PowerPoint for Mac 2011 Essential Training, author David Rivers demonstrates how to create effective slideshows and dynamic presentations using the tools in Microsoft PowerPoint 2011. The course provides in-depth instructions for changing the look of presentations: using built-in and custom themes, formatting text, inserting tables and charts, adding pictures and SmartArt drawings, and adding animation. It also shows how to proof presentations and ready them for viewing, and gives details on the different ways to share presentations. Exercise files are included with the course.
If you want to share your presentation with someone so they can view your slides - maybe they don't even have PowerPoint, but they work on the Mac - one option is to send your presentation to iPhoto. Each of the individual slides in your presentation will then become a picture or a photo that can be viewed using iPhoto. Let's explore this option right now, continuing to work with our Sharing presentation. We'll simply go up to File and then down to Share. From the little side menu that pops up, we can see Send to iPhoto.
The ellipses indicates there's going to be some kind of window with some options for us to select from, and sure enough, there it is: Send to iPhoto. A New Album will be created in iPhoto, and the name of that album will match your presentation, in this case Sharing, whatever number you're on, and the extension. You can change this of course. And it really doesn't make sense to have the extension in there, so I'm going to click at the end and backspace over it using my Delete key. You can do the same if you like. Call it whatever you want, and then you can select the Format that the pictures will appear in. JPEG is the default; the other option is PNG.
Then you can choose whether or not it's going to be every slide or slides that you have selected over here in the Navigation pane. Now, if you haven't selected slides, you'll have to cancel this, go back, select them. You can select a few using your Shift key and your Command key or just simply have them all converted to JPEGs to be viewed in iPhoto with All selected. When you're ready, click Send to iPhoto, and then depending on the size of your presentation, this can be very quick, or it could take a while for each of the individual slides to be created.
Here they are, in their own album called Sharing3. You can see, they're all selected here. You can deselect them just by clicking. And then if you wanted to view one as an individual picture, you could simply double-click it. Let's double-click Slide 2 here. You can see it looks exactly like it did in PowerPoint. Perfect! If you wanted to, you could play this as a slideshow. So let's just go back to our Sharing3 folder here, and let's click Slideshow. Now, when you play this as a slideshow in iPhoto, of course it's not going to have all of the transitions and effects that we saw in a PowerPoint presentation, but you are able to choose them, which ones you want to view, click Play, and off goes your slideshow.
(Music playing.) When you press Escape, you're back to iPhoto. So some defaults happen there. There are some special effects, not the same ones you see in PowerPoint. There may be some music in the background as well. That's all part of playing a slideshow in iPhoto. So when you need to share your presentation with someone - maybe not necessarily to work on the presentation in PowerPoint, maybe they don't even have PowerPoint, you just want them to view the slides - if they're on the Mac, one option is to send your presentation to iPhoto.
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