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Outlook for Mac 2011 Essential Training
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Replying and forwarding


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Outlook for Mac 2011 Essential Training

with Alicia Katz Pollock

Video: Replying and forwarding

Receiving emails that expand your worldview is one thing, but sharing them with others is what makes email practical. You can reply to an email to continue the conversation or forward it on to other people. Here's how. Click on one of the messages in your Inbox. To reply to the sender click on the Reply button up here on the toolbar. The original message will appear below this line with the email's header, showing who it was from, when you received it, which of your email addresses it went to, and the original subject. The insertion point will be blinking at the top waiting for you to type.
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  1. 54s
    1. Welcome
      54s
  2. 26m 12s
    1. Introducing Outlook 2011
      2m 1s
    2. Setting up Exchange accounts
      3m 8s
    3. Setting up IMAP accounts
      2m 19s
    4. Setting up POP accounts manually
      3m 31s
    5. Importing email from other applications
      2m 49s
    6. Importing and exporting contacts
      3m 47s
    7. Exploring the user interface
      2m 30s
    8. Customizing the view
      3m 7s
    9. Creating categories
      3m 0s
  3. 13m 29s
    1. Exploring the Inbox
      1m 51s
    2. Checking for new mail
      3m 42s
    3. Reading email
      3m 0s
    4. Deleting email
      1m 15s
    5. Previewing and saving attachments
      1m 46s
    6. Printing emails
      1m 55s
  4. 27m 31s
    1. Creating a new message
      4m 10s
    2. Formatting messages
      5m 18s
    3. Adding attachments
      1m 43s
    4. Adding pictures with the Media Browser
      2m 22s
    5. Information Rights Management
      3m 15s
    6. Replying and forwarding
      3m 5s
    7. Working with signatures
      4m 11s
    8. Working with priorities
      1m 9s
    9. Setting up Out of Office auto-replies
      2m 18s
  5. 20m 46s
    1. Arranging your Inbox
      3m 40s
    2. Using the Conversation view
      2m 47s
    3. Organizing messages with folders
      3m 48s
    4. Creating message rules
      7m 23s
    5. The Mailing List Manager
      2m 12s
    6. Filtering messages
      56s
  6. 9m 1s
    1. Setting junk mail protection levels
      3m 41s
    2. Managing your Junk folder
      3m 17s
    3. Recognizing spam
      2m 3s
  7. 19m 9s
    1. Viewing contacts
      2m 42s
    2. Creating contacts
      6m 14s
    3. Creating contact groups
      2m 40s
    4. Sending email to your contacts
      1m 0s
    5. Printing your contact list
      1m 50s
    6. Syncing contacts
      1m 58s
    7. Working with vCards and exporting
      2m 45s
  8. 25m 42s
    1. Viewing the Calendar
      5m 25s
    2. Creating appointments
      7m 12s
    3. Creating recurring appointments
      3m 34s
    4. Creating meetings and inviting attendees
      5m 29s
    5. Adding holidays
      2m 23s
    6. Printing your calendar
      1m 39s
  9. 7m 8s
    1. Creating new tasks and completing them
      2m 28s
    2. Managing your tasks
      4m 40s
  10. 9m 28s
    1. Creating new notes
      4m 50s
    2. Managing your notes
      3m 44s
    3. Printing notes
      54s
  11. 20m 8s
    1. Using categories
      6m 14s
    2. Flagging items
      4m 15s
    3. Searching and smart folders
      4m 49s
    4. Using folders
      1m 36s
    5. Right-clicking
      3m 14s
  12. 37m 57s
    1. Delegating and sharing public folders
      5m 12s
    2. Syncing Exchange and IMAP
      1m 9s
    3. Setting preferences
      7m 1s
    4. Using AutoCorrect
      2m 9s
    5. Using My Day
      5m 16s
    6. Using the Scrapbook
      5m 38s
    7. Using the reference tools
      2m 58s
    8. Getting help
      2m 34s
    9. Backing up
      3m 6s
    10. Using the Database Utility
      2m 54s
  13. 32s
    1. Final thoughts
      32s

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Outlook for Mac 2011 Essential Training
3h 37m Beginner Oct 26, 2010

Viewers: in countries Watching now:

In Outlook for Mac 2011 Essential Training, author Alicia Katz Pollock provides a comprehensive overview of the full-featured email, calendar, and scheduling application from Microsoft. The course covers the key fundamentals of the program, including sending and receiving email, creating and managing contacts, and scheduling tasks and appointments. It also covers Outlook 2011 organizational features such as the Media Browser, Conversation view, My Day, the Scrapbook, and more.

Topics include:
  • Setting up Exchange, IMAP, and POP accounts
  • Importing email and contacts
  • Reading, sending, and deleting email
  • Understanding the Outlook 2011 Information Rights Management tools
  • Organizing email with Conversation view
  • Creating and syncing contacts
  • Using tasks and appointments
  • Organizing with categories, flags, and smart folders
Subjects:
Business Email
Software:
Office Outlook Outlook for Mac Office for Mac
Author:
Alicia Katz Pollock

Replying and forwarding

Receiving emails that expand your worldview is one thing, but sharing them with others is what makes email practical. You can reply to an email to continue the conversation or forward it on to other people. Here's how. Click on one of the messages in your Inbox. To reply to the sender click on the Reply button up here on the toolbar. The original message will appear below this line with the email's header, showing who it was from, when you received it, which of your email addresses it went to, and the original subject. The insertion point will be blinking at the top waiting for you to type.

Type in your answer and then click Send. Now here's a useful tip. If you're only replying to part of the previous message, you can highlight it first. Then when you click Reply, instead of resending the entire message you will cut out all the irrelevant content, so the conversation can stay focused. Now after you have replied to the message, you will see a purple arrow to the left of the message matching the icon above and then in the message itself, there is a new gray bar with that same purple arrow, showing you when you replied to it and giving you a Show Reply button on the far right, that you can click to instantly find out exactly what you said.

I will close that reply. If you receive a message addressed to several people and you going to reply to it, you can choose to reply to just the sender or use this Reply To All button to send it to everybody, but choose wisely. Do all the people from the original email need to hear your response or just the sender? If everybody really needs your answer, click the Reply to All button and your message will be automatically addressed to everybody on the original emails list.

Now what if you don't want to reply to the sender, but instead you want to send that message to a third person. This is why email has become so popular. If someone sends me something interesting I may have a friend who would also be interested too. I can forward the email to them, click on the Forward button, and instead of being addressed the To field will be blank. You can then put new address in the To line, write an explanation at the top, and send it. Now out of etiquette, do think about whether your new recipient really would like to read that message. Most people get a lot of email and might not be interested in pictures of cats wearing hats.

Also be respectful of people's political and religious leanings. After you have forwarded message, you'll see a blue arrow to its left just like the icon and a gray bar at the top of the message showing when you forwarded it and as before allowing you to see the forward that you sent. Now here is another good etiquette tip. If you're forwarding an email that was originally sent to multiple people, highlight and delete the names off of the email message. That way you can help maintain people's privacy by not including their email addresses without their permission.

By using these tips your email conversations will be appreciated by your co-workers, friends and family.

There are currently no FAQs about Outlook for Mac 2011 Essential Training.

 
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