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In Outlook for Mac 2011 Essential Training, author Alicia Katz Pollock provides a comprehensive overview of the full-featured email, calendar, and scheduling application from Microsoft. The course covers the key fundamentals of the program, including sending and receiving email, creating and managing contacts, and scheduling tasks and appointments. It also covers Outlook 2011 organizational features such as the Media Browser, Conversation view, My Day, the Scrapbook, and more.
Now that you've received your email, let's explore your reading options. Click on the email and the message will appear in the Preview pane. If it's too smaller, too large, go up to the Format menu and choose Increase or Decrease Font Size. You can do that repeatedly. But for that reason, I actually really like these two keyboard commands. Command+Plus and Command+Minus. When you move to the next email, you message will go from bold face to regular face and the little envelope will disappear. And for any reason you want to mark that messages unread again, click on it and then click on this Unread button.
You can also go up to the Message menu and choose Mark as Read, or Mark as Unread, right here. If for some reason you want to mark all the messages in your folder as read, you can click on your Organize Ribbon and click the All Read button. To take control over some of the reading features, let's go to Outlook's Preferences. I will go to the Outlook menu and down to Preferences and then I will click on the Reading button. To control how a message gets marked as read, let's look at these options. Right now it's marked so that when you move from email to email, it gets marked as read.
But you can also set it so that if your cursor just sits on a message for a certain length of time, it will become read. If your Reading pane is hidden, you can also have it only mark the message as read when you double-click on them to open them. We are going to come back to these settings in a later video but let's also examine these security settings. When email comes in with images, sometimes they are part of the content of the message. But there is something you need to know, spammers use images to find out if your email address is valid or not. When the image downloads in Outlook it sends them a message. To avoid this you can use these securities settings.
Leave it on Never or your can change it to In messages from my contacts so then images set from your friends, family, and colleagues show up automatically. For Security I am going to leave it on Never. Close your Preferences and let's see this in action. Notice that this message has a yellow warning, "To protect your privacy some pictures in this message were not downloaded," and I can see a little image with a question mark right here. If I trust the center of the message I can click on Download pictures and that picture will appear. He has got a little smiling face attached.
Sometimes emails from companies, their entire message may show up in these images and you will need to download the pictures to see them. Now if you have dialup or you're paying for your connection time, you might like to read your messages while disconnected from the Internet. That way you can read your mail, take the time to write your replies, and then reconnect to send them. This minimizes your bandwidth usages. To disconnect, go to the Tools Ribbon and click on the Online Mode slider. It will change to Offline. Note though that if you check your email with the images turned off, like we just did, you won't be able to use that Download now button.
After you've managed all your email and you're ready to reconnect, just send and receive your next batch of messages, click on the slider again, and you'll reconnect automatically. With all of these options, reading your email will be a pleasure.
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