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In Outlook for Mac 2011 Essential Training, author Alicia Katz Pollock provides a comprehensive overview of the full-featured email, calendar, and scheduling application from Microsoft. The course covers the key fundamentals of the program, including sending and receiving email, creating and managing contacts, and scheduling tasks and appointments. It also covers Outlook 2011 organizational features such as the Media Browser, Conversation view, My Day, the Scrapbook, and more.
No matter how flexible and practical is Outlook's contact management, there are still times when you'll need your addresses written down on paper. If you're printing pages for a day planner, you can go up to the File menu, choose Page Setup and select your Paper Size. I am going to go ahead and select the contacts that I am going to print and go up to the File menu and choose Print. If you don't see this in a large window, be sure to click this blue drop-down arrow to expand it out.
Your first option is what you are going to print. You can either print your selected contacts, your entire contacts list or your flagged contacts, and you can either do it in a phone list or as an address book. You'll have some options for how the contact appears. Right now it's in first name and last name, but you can also change it to Last Name, First Name or just Last First. You can have it alphabetized by the name or by the company.
Then you can choose what fields you want to see. For example, if you don't want to see any custom fields or any IM addresses, you can uncheck those, and then you have page options. Right now, it's making one long list of all my names, but I can check here to insert a page break between my letters and every letter will print on a new page. This checkmark allows me to print or not print the date and time in the upper right-hand corner, and here I can tell it not to add page numbers in the lower right. Once I have my settings so I like them, I'll click Print.
If needed, you can use the preview toggle up here in the right to shrink the window so you can see the buttons and off it goes to my printer. Because you can print out your contacts in a variety of formats, there is no longer any reason to maintain that little black book anymore except out of nostalgia.
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