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In Outlook for Mac 2011 Essential Training, author Alicia Katz Pollock provides a comprehensive overview of the full-featured email, calendar, and scheduling application from Microsoft. The course covers the key fundamentals of the program, including sending and receiving email, creating and managing contacts, and scheduling tasks and appointments. It also covers Outlook 2011 organizational features such as the Media Browser, Conversation view, My Day, the Scrapbook, and more.
Once you've begun to use Outlook, you really can kiss your day planner goodbye. You can print out your calendar in a wide variety of formats so that you can take it with you. To print out your calendar, go up to the File menu and choose Print. If your Print window doesn't have any detail, click on this little blue drop-down arrow and you have lots of choices. First, what are you going to print? All your events in the selected calendar or only events from selected categories if you've pre-selected them on the left? I'll go back to All.
You've got several styles. A daily sheet, your work week, a full Week or the month. I'll go back to Work Week. Then you can choose your start date. I don't want to print out the whole month, so I am going to change this to just this week. You can also specify your starting hours and your ending hours. Very useful is including your tasks and flagged items. You can choose exactly which ones and those show up here on the right-hand side.
Then you have Page options. You can toggle on and off the page numbers in the lower right-hand corner, and if you have a color printer, turn off Black and white and you'll be able to see your calendar according to your color-coded categories. When you're ready, click Print. Now, you've got paper copies in a variety of useful formats. If you write in changes while you're away from your computer, it's not hard to make those changes once you get back, and print out fresh copies as needed. Outlook's well-designed calendars make it possible for you to have the best of both worlds: an organized color-coded schedule and the paper copy you know and love.
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