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Outlook for Mac 2011 Essential Training
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Printing emails


From:

Outlook for Mac 2011 Essential Training

with Alicia Katz Pollock

Video: Printing emails

Since email is supposed to be a part of the paperless office, knowing when to print and how to do so effectively is one of the most important elements of using Outlook. The first question you should ask is, do I need to print this? If it's to take with you as you, are out and about in the world? the answer is yes of course. That is, unless you have email on your cell phone. But if you're printing it for a legal permanent record, there is no need. The IRS will accept emails as part of your paper trail. So instead of printing, you want to archive it within Outlook's folders and we will learn to do that later in this course. When you do want to print, here's how. Click on the email that you want to print and then either click this printer button to send it straight to the printer or go up to the File menu and click Print or use the keyboard command, Command+P.
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  1. 54s
    1. Welcome
      54s
  2. 26m 12s
    1. Introducing Outlook 2011
      2m 1s
    2. Setting up Exchange accounts
      3m 8s
    3. Setting up IMAP accounts
      2m 19s
    4. Setting up POP accounts manually
      3m 31s
    5. Importing email from other applications
      2m 49s
    6. Importing and exporting contacts
      3m 47s
    7. Exploring the user interface
      2m 30s
    8. Customizing the view
      3m 7s
    9. Creating categories
      3m 0s
  3. 13m 29s
    1. Exploring the Inbox
      1m 51s
    2. Checking for new mail
      3m 42s
    3. Reading email
      3m 0s
    4. Deleting email
      1m 15s
    5. Previewing and saving attachments
      1m 46s
    6. Printing emails
      1m 55s
  4. 27m 31s
    1. Creating a new message
      4m 10s
    2. Formatting messages
      5m 18s
    3. Adding attachments
      1m 43s
    4. Adding pictures with the Media Browser
      2m 22s
    5. Information Rights Management
      3m 15s
    6. Replying and forwarding
      3m 5s
    7. Working with signatures
      4m 11s
    8. Working with priorities
      1m 9s
    9. Setting up Out of Office auto-replies
      2m 18s
  5. 20m 46s
    1. Arranging your Inbox
      3m 40s
    2. Using the Conversation view
      2m 47s
    3. Organizing messages with folders
      3m 48s
    4. Creating message rules
      7m 23s
    5. The Mailing List Manager
      2m 12s
    6. Filtering messages
      56s
  6. 9m 1s
    1. Setting junk mail protection levels
      3m 41s
    2. Managing your Junk folder
      3m 17s
    3. Recognizing spam
      2m 3s
  7. 19m 9s
    1. Viewing contacts
      2m 42s
    2. Creating contacts
      6m 14s
    3. Creating contact groups
      2m 40s
    4. Sending email to your contacts
      1m 0s
    5. Printing your contact list
      1m 50s
    6. Syncing contacts
      1m 58s
    7. Working with vCards and exporting
      2m 45s
  8. 25m 42s
    1. Viewing the Calendar
      5m 25s
    2. Creating appointments
      7m 12s
    3. Creating recurring appointments
      3m 34s
    4. Creating meetings and inviting attendees
      5m 29s
    5. Adding holidays
      2m 23s
    6. Printing your calendar
      1m 39s
  9. 7m 8s
    1. Creating new tasks and completing them
      2m 28s
    2. Managing your tasks
      4m 40s
  10. 9m 28s
    1. Creating new notes
      4m 50s
    2. Managing your notes
      3m 44s
    3. Printing notes
      54s
  11. 20m 8s
    1. Using categories
      6m 14s
    2. Flagging items
      4m 15s
    3. Searching and smart folders
      4m 49s
    4. Using folders
      1m 36s
    5. Right-clicking
      3m 14s
  12. 37m 57s
    1. Delegating and sharing public folders
      5m 12s
    2. Syncing Exchange and IMAP
      1m 9s
    3. Setting preferences
      7m 1s
    4. Using AutoCorrect
      2m 9s
    5. Using My Day
      5m 16s
    6. Using the Scrapbook
      5m 38s
    7. Using the reference tools
      2m 58s
    8. Getting help
      2m 34s
    9. Backing up
      3m 6s
    10. Using the Database Utility
      2m 54s
  13. 32s
    1. Final thoughts
      32s

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Outlook for Mac 2011 Essential Training
3h 37m Beginner Oct 26, 2010

Viewers: in countries Watching now:

In Outlook for Mac 2011 Essential Training, author Alicia Katz Pollock provides a comprehensive overview of the full-featured email, calendar, and scheduling application from Microsoft. The course covers the key fundamentals of the program, including sending and receiving email, creating and managing contacts, and scheduling tasks and appointments. It also covers Outlook 2011 organizational features such as the Media Browser, Conversation view, My Day, the Scrapbook, and more.

Topics include:
  • Setting up Exchange, IMAP, and POP accounts
  • Importing email and contacts
  • Reading, sending, and deleting email
  • Understanding the Outlook 2011 Information Rights Management tools
  • Organizing email with Conversation view
  • Creating and syncing contacts
  • Using tasks and appointments
  • Organizing with categories, flags, and smart folders
Subjects:
Business Email
Software:
Office Outlook Outlook for Mac Office for Mac
Author:
Alicia Katz Pollock

Printing emails

Since email is supposed to be a part of the paperless office, knowing when to print and how to do so effectively is one of the most important elements of using Outlook. The first question you should ask is, do I need to print this? If it's to take with you as you, are out and about in the world? the answer is yes of course. That is, unless you have email on your cell phone. But if you're printing it for a legal permanent record, there is no need. The IRS will accept emails as part of your paper trail. So instead of printing, you want to archive it within Outlook's folders and we will learn to do that later in this course. When you do want to print, here's how. Click on the email that you want to print and then either click this printer button to send it straight to the printer or go up to the File menu and click Print or use the keyboard command, Command+P.

When the Print dialog box opens, be sure to click this little blue arrow. The window will expand and give you a variety of choices. First check your page numbers in this preview. Frequently, emails have past conversations at the bottom or rows and rows of signatures. If you only need to print the latest response, be sure to choose Pages from 1 to 1. By checking the box for email addresses in the message header, it toggles on and off the email addresses next to each person's name. If you have pictures in the message body, this checkmark will turn them on and off.

If the person has sent a message that has an artistic background, this message will deselect it so that it doesn't use up your printer ink. You can also include your name in the upper left-hand corner, in the upper right-hand corner the date and time that it was printed, and in the bottom right-hand corner the page numbers. In the bottom left hand corner, there is a PDF button, so that you can save the email to your computer as a PDF. At the bottom you have additional options as well. After you have managed all of your settings, click Print.

All of these printing refinements help maintain both your paperless office and your permanent paper trail.

There are currently no FAQs about Outlook for Mac 2011 Essential Training.

 
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