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In Word for Mac 2011 Essential Training, author Maria Langer shows how to create, format, and print a wide variety of documents in Microsoft Word 2011. The course covers building outlines, formatting text and pages, working with headers and footers, using themes and styles, adding multimedia, and more. It also shows how to customize and automate Word 2011, including how to record macros. Exercise files accompany the course.
Before printing your documents, it's a good idea to preview them. In many cases if your document has a serious formatting problem, you'll catch it when you preview it. You can then fix it before you print, possibly saving a lot of paper. To preview your document within Word, you can use Print Layout View, which is showing right here. If it's not showing on your screen, you can click the Print Layout button at the bottom or you could also pull down the View menu and choose Print Layout. Once you've got the document in Print Layout View, you can go to Full Page View.
Just Whole Page here and what that will do is it'll enable you to will you see the entire page at once. So if it's a serious formatting error, it should jump right out at you. I'm going to scroll through this document to see all the different pages, there we go. That's a problem right there. For some reason this page ends right after this heading. Now, we don't want it to do that. Let me just see what comes on the next page. Yeah, that's the information that should appear on this one. So this is telling me that there is a problem here.
So if I go back in, zoom out to maybe 100% and then I could turn on the non-printing characters, I could see that sure enough there's a page break here and I don't want that. So I can select that page break, I could press Delete and I've removed it. Now, I'll go back to Whole Page View and go through the rest of the documents, making sure everything else is okay. So Print Layout View offers a way to preview your document while you're within Word.
So you can go in there and you can make changes to fix any problems you might find. We found a problem with the page break that we weren't expecting, but if you had problems with your margins in here or page orientation or headers and footers not being centered properly, they would all call out to you in this view, even if you had it zoomed out to this level. What's nice about zooming out to this level is that you could see the entire page at once. So Word's Print Layout View is an excellent tool for checking document appearance and layout before printing.
In our example, previewing the entire document before printing may have saved some time and paper. Isn't it worth a moment to preview your documents before sharing them with others?
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