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From the most basic to the very advanced, instructor David Rivers explores the application's possibilities in PowerPoint 2008 for Mac Essential Training. David teaches users how to create, edit, and share professional slideshows and presentations. He demonstrates how to efficiently navigate presentations, apply custom themes, place and edit text, images, and multimedia files; and bring the whole package together for a self-running or manual slideshow. Exercise files accompany the course.
In this lesson we are going to explore some of the tools you have at your disposal during a presentation when you want to bring attention to an area on a slide or add some emphasis, for example. I am talking about using a pen to highlight areas. We can use our pointer to do a couple of different things using a shortcut menu. We are going to look at keyboard shortcuts and how important they are during a presentation to avoid distraction. So you can see I have already got my presentation set up here from the previous lesson but if you skip to this lesson, no sweat. If you've got the exercise files, open up UserConf10b and you'll have what I have.
I am on slide number one. So we are ready to start our presentation. We click the Slide Show button and there is our first slide, which happens to be a blank slide. So we know we can click to move to the next slide. If you move your mouse button around you can see how the pointer appears out of nowhere. If you don't touch your mouse for a moment it will eventually disappear. This mode is what we call Automatic Mode and there it is, it's gone. Now Automatic Mode is the default mode but you can change that, there are some other modes. We know when we move our mouse pointer around we see that little button in the bottom left hand corner and when we click on it, we can get help, we can move to the next or previously viewed slide, we can go to specific slides in our presentation, switch it to a black screen to pause the presentation to discuss maybe a topic, return to the presentation when you're done.
Then we have down below Pointer options and Screen options. Under Pointer options you can see I can switch from Automatic Mode to any of these other modes, which include Pen Mode for drawing or animating. I can switch back to Arrow Mode so my arrow is always visible or it can always be hidden. So these are options that I can switch to. Automatic is automatically going to show me my arrow when I move my mouse but its going to hide it when don't. That's kind of cool. We can also choose the pen color we want to use during our presentation.
You can see black, white, red, green. I am going to click on yellow so when its time to use the pen I'll have a yellow pen. Now, choosing a pen color, like yellow, does switch to Pen Mode, so if we wanted to switch back to Automatic we could come down here, go up to Pointer options and choose Automatic, but we know that we've got some keyboard shortcuts as well. If you don't want your audience seeing all of these menus popping up, you are better off using the keyboard shorts and getting used to these, Command+U for Automatic, Command+A to switch back to your arrow, Command+P to switch to your pen.
So keep those in mind. I am going to click out here in my slide to close up that menu and I am going to try the first one, which is Command+U, now to switching back to Automatic Mode. If I don't touch my mouse, my pointer will disappear and I know that I can click the mouse to move to the next slide. When I click the mouse I wont see the arrow. It only stays hidden until I move the mouse extensively. So I am going to click to move on to the next slide. So in it comes and now I want to highlight March 2008. Instead of going to the Menu -- and by the way you can access that menu without moving to the bottom left hand corner.
If you hold down Control and click anywhere on your slide you will see that menu pop up. It's the exact same options we just saw. I am going to press the Escape to close that up. I prefer not to have my audience seeing these pop-up menus. So we are going to use our keyboard shortcut Command+P to switch to Pen Mode. Using the color we selected a moment ago, which is yellow. So we highlight that area. We know we can go to that menu, go up to Screen and choose Erase. That would be the long way. Let's take a look down here. Up here to Screen and we can erase the pen that we just drew with.
Well another option, I am going to press Escape, it's just to hit the letter E on your keyboard. E as in erase removes that, and if you wanted to underline something else, you could, just by clicking and dragging. E will erase it. To switch back to the Arrow, Command+A switches us back to our Arrow so we can click and move on to the next slide. Now Command+P will switch us to Pen Mode. So if we want to highlight something like the name of the person who delivered this quote, we could.
In Pen Mode we cant click to move to the next slide but we do have our keyboard and we know we can hit Page Down, we can hit the down arrow on the keyboard, we can hot Return, all of those will help us get to the next slide and keep us in Pen Mode. So you can say "I have still got my pen." That means that clicking now is not going to bring up that first bullet. I am going to have to hit something like Return or Page Down to bring in the bullet, and I can keep hitting my keyboard buttons to do that, and if I want to draw my attention to something, I have still got my pen in Pen Mode, I can click and drag around it, hit the letter E to erase.
If I want to go back to Automatic Mode, Command+U will take me there and I can continue using my mouse now to move through the bullets and then eventually on to the next slide. Each click takes me through from slide to slide, stopping the video, moving to the next slide, there is my first venue, and again I can switch between all of those modes just using the keyboard shortcuts. My mouse is disappeared because I am in Automatic Mode but if I want the pointer back we know its Command+A, and there is my arrow.
If I want the pen, Command+P back to automatic -- actually if you wanted it hidden all together, that's other option we should discuss. We will go down here to our Pointer options and choose Hidden, there is no keyboard shortcut for that. So when its hidden you can move your mouse all over you want and clicking will move you to the next slide like so. But you still can use your keyboard to get back to any of those other modes, such as Command+P to bring up the Pen, Command+A for the Arrow, Command+U to go back to Automatic Mode.
When you are done pressing Escape takes you back out to your presentation. I am going to click on slide one and now you are familiar with the keyboard shortcuts for some of the presenting tools that you have at your disposal to draw attention to specific areas of your slides. There are some more presenting tools that we need to discuss and we will do that in an upcoming lesson.
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