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Pointer options

From: PowerPoint 2008 for Mac Essential Training

Video: Pointer options

In this lesson we are going to explore some of the tools you have at your disposal during a presentation when you want to bring attention to an area on a slide or add some emphasis, for example. I am talking about using a pen to highlight areas. We can use our pointer to do a couple of different things using a shortcut menu. We are going to look at keyboard shortcuts and how important they are during a presentation to avoid distraction. So you can see I have already got my presentation set up here from the previous lesson but if you skip to this lesson, no sweat. If you've got the exercise files, open up UserConf10b and you'll have what I have.

Pointer options

In this lesson we are going to explore some of the tools you have at your disposal during a presentation when you want to bring attention to an area on a slide or add some emphasis, for example. I am talking about using a pen to highlight areas. We can use our pointer to do a couple of different things using a shortcut menu. We are going to look at keyboard shortcuts and how important they are during a presentation to avoid distraction. So you can see I have already got my presentation set up here from the previous lesson but if you skip to this lesson, no sweat. If you've got the exercise files, open up UserConf10b and you'll have what I have.

I am on slide number one. So we are ready to start our presentation. We click the Slide Show button and there is our first slide, which happens to be a blank slide. So we know we can click to move to the next slide. If you move your mouse button around you can see how the pointer appears out of nowhere. If you don't touch your mouse for a moment it will eventually disappear. This mode is what we call Automatic Mode and there it is, it's gone. Now Automatic Mode is the default mode but you can change that, there are some other modes. We know when we move our mouse pointer around we see that little button in the bottom left hand corner and when we click on it, we can get help, we can move to the next or previously viewed slide, we can go to specific slides in our presentation, switch it to a black screen to pause the presentation to discuss maybe a topic, return to the presentation when you're done.

Then we have down below Pointer options and Screen options. Under Pointer options you can see I can switch from Automatic Mode to any of these other modes, which include Pen Mode for drawing or animating. I can switch back to Arrow Mode so my arrow is always visible or it can always be hidden. So these are options that I can switch to. Automatic is automatically going to show me my arrow when I move my mouse but its going to hide it when don't. That's kind of cool. We can also choose the pen color we want to use during our presentation.

You can see black, white, red, green. I am going to click on yellow so when its time to use the pen I'll have a yellow pen. Now, choosing a pen color, like yellow, does switch to Pen Mode, so if we wanted to switch back to Automatic we could come down here, go up to Pointer options and choose Automatic, but we know that we've got some keyboard shortcuts as well. If you don't want your audience seeing all of these menus popping up, you are better off using the keyboard shorts and getting used to these, Command+U for Automatic, Command+A to switch back to your arrow, Command+P to switch to your pen.

So keep those in mind. I am going to click out here in my slide to close up that menu and I am going to try the first one, which is Command+U, now to switching back to Automatic Mode. If I don't touch my mouse, my pointer will disappear and I know that I can click the mouse to move to the next slide. When I click the mouse I wont see the arrow. It only stays hidden until I move the mouse extensively. So I am going to click to move on to the next slide. So in it comes and now I want to highlight March 2008. Instead of going to the Menu -- and by the way you can access that menu without moving to the bottom left hand corner.

If you hold down Control and click anywhere on your slide you will see that menu pop up. It's the exact same options we just saw. I am going to press the Escape to close that up. I prefer not to have my audience seeing these pop-up menus. So we are going to use our keyboard shortcut Command+P to switch to Pen Mode. Using the color we selected a moment ago, which is yellow. So we highlight that area. We know we can go to that menu, go up to Screen and choose Erase. That would be the long way. Let's take a look down here. Up here to Screen and we can erase the pen that we just drew with.

Well another option, I am going to press Escape, it's just to hit the letter E on your keyboard. E as in erase removes that, and if you wanted to underline something else, you could, just by clicking and dragging. E will erase it. To switch back to the Arrow, Command+A switches us back to our Arrow so we can click and move on to the next slide. Now Command+P will switch us to Pen Mode. So if we want to highlight something like the name of the person who delivered this quote, we could.

In Pen Mode we cant click to move to the next slide but we do have our keyboard and we know we can hit Page Down, we can hit the down arrow on the keyboard, we can hot Return, all of those will help us get to the next slide and keep us in Pen Mode. So you can say "I have still got my pen." That means that clicking now is not going to bring up that first bullet. I am going to have to hit something like Return or Page Down to bring in the bullet, and I can keep hitting my keyboard buttons to do that, and if I want to draw my attention to something, I have still got my pen in Pen Mode, I can click and drag around it, hit the letter E to erase.

If I want to go back to Automatic Mode, Command+U will take me there and I can continue using my mouse now to move through the bullets and then eventually on to the next slide. Each click takes me through from slide to slide, stopping the video, moving to the next slide, there is my first venue, and again I can switch between all of those modes just using the keyboard shortcuts. My mouse is disappeared because I am in Automatic Mode but if I want the pointer back we know its Command+A, and there is my arrow.

If I want the pen, Command+P back to automatic -- actually if you wanted it hidden all together, that's other option we should discuss. We will go down here to our Pointer options and choose Hidden, there is no keyboard shortcut for that. So when its hidden you can move your mouse all over you want and clicking will move you to the next slide like so. But you still can use your keyboard to get back to any of those other modes, such as Command+P to bring up the Pen, Command+A for the Arrow, Command+U to go back to Automatic Mode.

When you are done pressing Escape takes you back out to your presentation. I am going to click on slide one and now you are familiar with the keyboard shortcuts for some of the presenting tools that you have at your disposal to draw attention to specific areas of your slides. There are some more presenting tools that we need to discuss and we will do that in an upcoming lesson.

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This video is part of

Image for PowerPoint 2008 for Mac Essential Training
PowerPoint 2008 for Mac Essential Training

67 video lessons · 16842 viewers

David Rivers
Author

 
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  1. 46s
    1. Welcome
      46s
  2. 25m 17s
    1. Starting PowerPoint
      4m 23s
    2. Understanding the interface
      9m 44s
    3. Opening and closing presentations
      4m 4s
    4. Navigating presentations
      7m 6s
  3. 38m 31s
    1. Creating new presentations
      8m 54s
    2. Adding and removing slides
      8m 0s
    3. Rearranging slides
      4m 23s
    4. Saving presentations
      7m 23s
    5. Opening other files in PowerPoint
      4m 37s
    6. Checking compatibility
      5m 14s
  4. 27m 1s
    1. Previewing printouts in Tiger
      7m 41s
    2. Previewing printouts in Leopard
      2m 55s
    3. Using Print and Quick Print
      5m 39s
    4. Setting print options
      10m 46s
  5. 1h 11m
    1. Using Page Setup
      4m 53s
    2. Using themes
      5m 32s
    3. Applying effects to themes
      6m 32s
    4. Using background styles
      8m 54s
    5. Using color schemes
      6m 26s
    6. Using font schemes
      5m 32s
    7. Creating custom themes
      6m 55s
    8. Working with slide layouts
      8m 11s
    9. Working with slide masters
      11m 46s
    10. Working with headers and footers
      6m 57s
  6. 58m 37s
    1. Using text slides
      5m 49s
    2. Formatting text
      8m 55s
    3. Adding text to slides
      4m 28s
    4. Changing character direction
      4m 39s
    5. Changing spacing and indents
      9m 25s
    6. Aligning text
      4m 45s
    7. Bullets and numbering
      10m 18s
    8. Working in Outline mode
      3m 51s
    9. Using Find and Replace
      6m 27s
  7. 28m 0s
    1. Checking spelling
      6m 15s
    2. Finding synonyms
      4m 58s
    3. Other reference tools
      7m 2s
    4. Other document proofing options
      9m 45s
  8. 1h 14m
    1. Inserting pictures and clip art
      8m 43s
    2. Modifying pictures
      14m 18s
    3. Drawing objects
      12m 53s
    4. Using SmartArt
      13m 27s
    5. Using WordArt
      8m 39s
    6. Using sound
      9m 34s
    7. Using video
      7m 10s
  9. 43m 12s
    1. Inserting tables
      8m 41s
    2. Editing and formatting tables
      8m 48s
    3. Inserting charts
      12m 11s
    4. Editing charts and data
      13m 32s
  10. 25m 6s
    1. Arranging and grouping objects
      7m 13s
    2. Animating objects
      12m 3s
    3. Using slide transitions
      5m 50s
  11. 24m 4s
    1. Starting and navigating presentations
      6m 50s
    2. Pointer options
      6m 7s
    3. Using presenter tools with two screens
      5m 24s
    4. Creating self-running slideshows
      5m 43s
  12. 47m 25s
    1. Using comments
      6m 42s
    2. Sending slideshows to iPhoto
      5m 35s
    3. Creating PowerPoint pictures
      3m 6s
    4. Creating PowerPoint movies
      4m 55s
    5. Creating web presentations
      6m 59s
    6. Creating custom slideshows
      4m 56s
    7. Using hyperlinks and action buttons
      11m 12s
    8. Emailing presentations
      4m 0s
  13. 19m 4s
    1. Changing PowerPoint preferences
      9m 10s
    2. Modifying toolbars
      9m 54s
  14. 40s
    1. Goodbye
      40s

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