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In PowerPoint for Mac 2011 Essential Training, author David Rivers demonstrates how to create effective slideshows and dynamic presentations using the tools in Microsoft PowerPoint 2011. The course provides in-depth instructions for changing the look of presentations: using built-in and custom themes, formatting text, inserting tables and charts, adding pictures and SmartArt drawings, and adding animation. It also shows how to proof presentations and ready them for viewing, and gives details on the different ways to share presentations. Exercise files are included with the course.
When you design your slideshow to be a self-running slideshow, there are certain setup options you need to consider. We're going to look at those now before actually playing the slideshow itself. We're continuing to work with our TT_Tale presentation. We're at slide number one in the Navigation pane. Before we play our presentation, we're going to look at some of the options by clicking the Slide Show tab on the Ribbon, and then clicking the Set Up Show button from here. Now this opens up a little window where you'll see some different options for how this presentation will be displayed.
Right at the top is Show Type: Presented by a speaker using full screen, or will be Browsed by an individual in a window, or Browsed at a kiosk (full screen)? In this case, this is the ideal option, the third one for us, because we don't want people actually clicking the mouse to move from slide to slide; otherwise, we would choose the next one here, which is Browsed by an individual. Then down below the Show Options, we can see what happens. When we choose kiosk, look what happens to Loop continuously until 'Esc'. It gets checked off, and we can't change that. It's at a kiosk.
If the user has access to the keyboard they can press Escape to stop the presentation. But if the keyboard is locked away, like many people do, then they're forced just to sit there and read the slides as they go by. It will start over at slide one when it reaches the end. Now if there are any narrations that have been added, any animations, you can choose whether or not they will be shown. So by default, narrations and animations will be visible on the slide, but you can turn those off by clicking the appropriate check box.
So without the animations, the slides may not be as distracting. But we're going to keep those on and take out any narrations. Down below, what slides are going to be presented? All slides. However, if you do have hidden slides, they will not be included. You can also choose the number of slides to be viewed. So if you want to see only maybe slides five through 10, you can do that by selecting From. Let's go to slide 3, and just to save us some time, we can use the down arrow to bump this down from our total of 26, or click and drag over what's there.
Let's just do a few slides. We'll do that maybe 3 to 8. Manually should not be used for a kiosk. Using the timings, if they're present, which they are when you've set them up. Using the rehearsed timings, or by applying the timings to your transitions. With those being used, we can click OK. You want to save your changes, and then play the slideshow. You can do that right from the Play Slide Show button, in that group, or click the Slide Show button. However, you like to do it. Let's see what slide pops up.
There it is, slide three. We're only viewing the slides, three, I guess all the way to 8 is what we selected. The timings are going to be used. We're seeing the animations in between the transitions, for example. Any hidden slides will not appear. The timings are also being used here, so people have enough time to read what's on the slide before the next slide appears. I like to rehearse my timings, and then add a few seconds. Not everybody reads at the same speed. Now eventually, when we get to slide number eight, it's going to loop around and start over at slide three, because we chose that range of slides. There it is.
Like the message said in our window, this will continue to loop until we press Escape. Press Escape on your keyboard to return to the previous view here, our Normal view. So when you do create a self-running slideshow, remember the Set Up options to ensure that the presentation itself will be viewed the way you want your viewers to see it.
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