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In Office 2008 for Mac: Small Business Projects, author and business owner Maria Langer shows how anyone can build a small business with the tools provided in Microsoft Office 2008. Maria teaches the concepts as she creates documents that every business needs: business cards, letterhead, contact records, and invoices. She demonstrates how the Office applications contain all the functions and features needed to build a strong company identity and communicate with customers. Throughout the course, Maria gives tips from the perspective of a successful small business owner, highlighting the features that she uses every day. Exercise files accompany this course.
One of the main tools in every business person's toolbox is a business card. Business cards enable us to easily share our name, company name, and contact information with the people we meet. It's seldom that you will ask a business person for a business card and not be able to get one. Word's Label feature makes it easy to create business cards that include whatever information you want to share. You can even paste in a company logo. Once you have designed your business cards, you can print them on perforated business card stock, widely available in office supply stores.
While creating your own business cards in Word won't usually save you any money, after all, business cards are relatively inexpensive to have professionally printed these days. It can give you flexibility. For example, suppose you're attending a trade show and you want to share your name and company contact information but not your email address with vendors. You can print up a number of special cards just for the trade show and use those cards when asked by a vendor for a card. Or perhaps you have a new employee and need to get him a batch of cards more quickly than a printer can provide them. You can create a number of temporary cards until the new cards arrive.
You can, of course, use the cards you create with Word for all of your business card needs. I do recommend, however, that you purchase high quality business card stock to print them on. Rough edges from torn perforations can make you and your organization seem as if you don't care about appearances. You will always be remembered better with a professionally printed card, than one that came out of your home or office printer. Now, if you have a color printer and want to use Word for business cards, you might want to check out the Business Card Templates in the Project Gallery.
To do that, choose File> Project Gallery. Make sure New is selected here, and then click Business Cards. Choose the card that you want. We will take this one here, and then click Open. Word creates a new document that has a grid full of business cards. What you do is you click in each box, replace the sample text with your own text. You do it for each box, in each card, and then you can print out the cards. Now, these cards are designed to print on standard business card stock.
Once you fill out the information on each card and you print them, you can cut them apart and you can use them. If I don't sound enthusiastic about these templates, it's because I'm not. I don't really like them. The main problem is if the card edges don't line up perfectly, the edge of one card will print on another. So for example, this portion of this card might actually print on this card, and then it would have like a little break, where you will have the next card printed, and it would look pretty bad. And if that happened, you would also probably get a white edge along this side of the card.
These do offer a good example of the kinds of things you can achieve with Word. But for our example, we are going to be keeping things a little bit simpler. In this section's videos, I explain how you can use Word to create and print basic business cards that include contact information and the company logo. I am sure the techniques I cover will come in handy the next time you need to get custom business cards printed in a hurry.
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