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In PowerPoint for Mac 2011 Essential Training, author David Rivers demonstrates how to create effective slideshows and dynamic presentations using the tools in Microsoft PowerPoint 2011. The course provides in-depth instructions for changing the look of presentations: using built-in and custom themes, formatting text, inserting tables and charts, adding pictures and SmartArt drawings, and adding animation. It also shows how to proof presentations and ready them for viewing, and gives details on the different ways to share presentations. Exercise files are included with the course.
There will likely be times when you need to work on more than one presentation at a time in PowerPoint 2011; for example, if you needed to borrow slides from one to be used in another - there is a perfect scenario. And of course when you're working with the individual slides in a presentation, you'll need to know how to navigate between those slides, and that's what we're going to do right now. Continuing to work with our NewHire presentation that we started in the previous lesson, and a little earlier we started a brand-new presentation as well, so you may still have that open.
In any case, you'll need to have more than one presentation open at a time to follow along. Now, if you do want to move between presentations, you're going to use the Window menu. Just click Window and down at the bottom you'll see the two presentations, or more, that you might have open. The check mark will always appear next to the one you're looking at, in this case our NewHire presentation. But to move to the new one that we started earlier, we simply select it from the bottom of this menu, and we move to that presentation. You'll also notice that each presentation has its own set of buttons in the top left-hand corner.
So, if you wanted to minimize this, you could, and then of course access it from your Dock. Just simply go down to the Dock and down at the end you'll see it there and the name Presentation 1. To go back to that, simply select it. Or you can continue to leave them both up on your screen and use the Window menu to flip-flop between the two. So, just imagine borrowing slides from an existing presentation and copying them and pasting them into a new presentation. That's an ideal scenario. Now, within an individual presentation, you may have many, many slides to look at, and they'll appear in the left-hand side in the Navigation pane. And you'll notice there's a scrollbar that allows you to scroll down through those thumbnails. Simply select the thumbnail by clicking it to move to that slide, and then you can start working on it.
So, simply clicking the thumbnail is one way to move between the slides in your presentation. Another option is to use the scrollbar that appears on the right-hand side. Over here on the right-hand side of our screen, you'll notice the scrollbar and the blue button, but you'll also notice, at the bottom of the scrollbar, buttons with double arrows: two pointing up and two pointing down. So as you click the arrows, you'll notice you'll be able to move down through the slides by clicking those down arrows. And it's one slide at a time, and you can move up by clicking the double arrows that point upwards.
Of course, if you prefer, simply click and drag that slider button, and you'll notice a little pop-up, indicating what slide you're about to move to. If you want to go to slide 14, click and drag that button down until it says slide 14 and release. It takes you directly to that particular slide. You'll notice it's highlighted in your Navigation pane. So there are many different ways to navigate between the slides in a presentation, and there will likely be times in the future when you need to have more than one presentation open at a time, specifically to borrow slides from one to be used in another.
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