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In Word for Mac 2011 Essential Training, author Maria Langer shows how to create, format, and print a wide variety of documents in Microsoft Word 2011. The course covers building outlines, formatting text and pages, working with headers and footers, using themes and styles, adding multimedia, and more. It also shows how to customize and automate Word 2011, including how to record macros. Exercise files accompany the course.
Word's interface has been completely reworked for Word 2011. In the next few videos, I'll review all of Word's major interface elements and explain how you can use them to work more efficiently and more effectively. First step is Word's menus, shortcut keys and toolbars. The menu bars at the top of the window, just like it is in every Mac OS application. It gives you access to Word's commands. So of course you've got the Apple menu, Word's menu which gives you access to commands specifically for Word, the File menu is for file related items, Edit is for editing, View allows you to view certain things in the document window or a certain word features, Insert for inserting content, Format for formatting various things in your document, the Font menu, which lists all the fonts in the document, Tools, which gives you access to additional features for working with Word, the Table menu for working with cell tables, the Window menu for working with various document windows and the Help menu which gives you access to Word's on-screen help features.
Now between the Window and the Help menu is the Script menu. It gives you access to AppleScripts and automated workflows for Word. AppleScript and Automator are part of Mac OS X. They enable you to build sets of instructions called scripts or workflows to automate repetitive tasks. Word comes with a bunch of sample Automator workflows that you can access by choosing them from this menu. You can also add your own scripts or workflows to this menu by adding them to the Word Script Menu Items folder. You can find that by going under About This menu and in the dialog that appears just click Open Folder.
It brings you there inside the Finder. Now the discussion of AppleScript and Automator is beyond the scope of this course, but it's covered in other lynda.com courses. The appearance of a menu command on the menu tells you a little bit about it. For example, if a menu command is gray, like some of the ones on this menu are, that command can't be used. Also if a command is followed by an ellipsis, that command will display a dialog that you can use to set additional options. For example, under the View menu, we've got the Zoom command. It shows an ellipsis.
If we choose that, you'll see a dialog with other options that we can set. Many menu commands can also be accessed by using a shortcut key. A shortcut key is a keystroke combination that you can use to perform a task. In many cases a command's shortcut key is indicated on the menu as you see here. So for example Command+S will save a document, you can see here, and another example is Command+Z. It will undo the last thing that you did. Shortcut keys are customizable and I explain how to change them in the chapter about customizing Word.
That's also where I explain how to create a list of all Word commands and their assigned shortcut keys. It's kind of a handy thing to have. Word has always had toolbars, but now its toolbars are integrated with the document window. You could see one right up here. This is the Standard toolbar. Previous versions of Word had many toolbars that can be displayed, but Word 2011 has only three. The Standard toolbar, which is displayed by default, the Formatting toolbar and the Database toolbar. You could show or hide a toolbar by showing its name from the Toolbars menu, which is under the View menu.
So I can come down here, pick Toolbars and then I can select the one I want. You could also customize Word's toolbars or create your own from scratch and I explain how in the chapter about customizing Word. If you've used previous versions of Word, you may be wondering where the Formatting palette is. It's gone, replaced by the Ribbon. That's up next.
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