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Manually creating headers and footers

From: Word for Mac 2011 Essential Training

Video: Manually creating headers and footers

If you know exactly what you want to include in header or footer and Word simply doesn't offer a built-in header or footer to meet your needs, you can manually add one. For example, suppose we want a header with the document name on the left and the page number on the right. The footer should include a note about how confidential the document is as well as its revision date. We want these to be the same on every page. Let's get to it. We will start by choosing View > Header and Footer. this activates the header on the first page.

Manually creating headers and footers

If you know exactly what you want to include in header or footer and Word simply doesn't offer a built-in header or footer to meet your needs, you can manually add one. For example, suppose we want a header with the document name on the left and the page number on the right. The footer should include a note about how confidential the document is as well as its revision date. We want these to be the same on every page. Let's get to it. We will start by choosing View > Header and Footer. this activates the header on the first page.

We want the header to start with the document name, so type in Marketing Effectiveness Report. Press Tab. The tab stops are automatically set for us, so the insertion point moves to the center tab at the three-inch position. We don't need that tab so we can either remove it or just press Tab to go to the next one. For now I'll just press Tab. You can learn more about removing tabs in the chapter about tab tables. Now we're at a right aligned tab set at the six-inch position.

That isn't quite right. We want it at the margin, which is six and a half inches. So I'll just drag that tab marker to the right. That's pretty good. I want the page number here but if I type in a number that number will appear on every page. Instead I'll click the Header and Footer button on the Ribbon and then I'll click the Page Number button. This inserts a page number field that will change on every page. In fact, if I scroll through the document you can see this is Page 1, Page 2 on the second page, and so on.

This is exactly what I want. At this point, I could format the header by applying styles directly or by modifying the header style. I'll skip that for now. You can learn more about text formatting and styles in other chapters. Now for the footer. On the Ribbon click to Go to Footer button. That brings us into the footer on the first page. I want the confidentiality notice centered, so I can use the Center button on the Home Ribbon to apply center formatting. I could also use the preset center tab stop on the ruler if I wanted to.

I'll type in the notice text. "This document is confidential and for use by Two Trees Olive Oil marketing and management staff only. This document may not be shared with unauthorized persons." So as you can see, text wraps in the footer area just like it would in the body of the document. I want the revision date on the line, so I can press Return. Notice how the footer moves up and the page wrap changes to make room for it.

Word will not let you accidentally overwrite document body text with the contents of a header or footer. I'll type in the word Revised and a space and then I can either type in the date or if I want the date to automatically be updated each time the document is opened or printed, I can insert the date. Under Header and Footer, click the Date button. The current date is inserted and now you know what day they locked me into a soundproof booth to record this. Again, you can format this anyway you like or modify the footer style to format it.

Either way the footer and its formatting will appear the same on every page. So let's scroll back and take a look. Here is Page 2, there it is, Page 3 same on every page. If you decide later on that you want to remove the header or footer, just activate the one you want to remove, select it and press Delete. So maybe I decide that I don't want this anymore, I can select the whole thing, press Delete and then what I want to do here is click the Close button and that will remove it from the document.

So as you can see it's not difficult to add a custom header or footer to your document. It's just a matter of opening the header or footer pane, and typing in what you want to appear.

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This video is part of

Image for Word for Mac 2011 Essential Training
Word for Mac 2011 Essential Training

95 video lessons · 21535 viewers

Maria Langer
Author

 
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  1. 5m 6s
    1. Welcome
      1m 8s
    2. Word processing basics
      3m 9s
    3. Using the exercise files
      49s
  2. 21m 53s
    1. Menus, shortcut keys, and toolbars
      3m 43s
    2. The Ribbon
      2m 32s
    3. The Toolbox and the Media Browser
      2m 27s
    4. The Sidebar
      1m 42s
    5. Document views
      5m 24s
    6. Navigating windows and documents
      6m 5s
  3. 13m 40s
    1. Using the Document Gallery
      4m 51s
    2. Creating documents
      1m 51s
    3. Opening, saving, and closing documents
      6m 58s
  4. 14m 20s
    1. Entering text
      5m 33s
    2. Inserting and deleting text
      2m 34s
    3. Using Click and Type to enter text
      3m 26s
    4. Inserting symbols and special characters
      2m 47s
  5. 27m 28s
    1. Selecting and editing text
      6m 34s
    2. Copying and moving text
      7m 1s
    3. Using the Scrapbook
      4m 38s
    4. Undoing, redoing, and repeating actions
      4m 36s
    5. Finding and replacing text
      4m 39s
  6. 24m 50s
    1. Font formatting basics
      9m 0s
    2. Applying font formatting
      7m 12s
    3. Using the Font dialog
      4m 35s
    4. Formatting with the Find and Replace dialog
      4m 3s
  7. 27m 18s
    1. Paragraph formatting basics
      9m 39s
    2. Setting justification and line spacing
      2m 17s
    3. Indenting paragraphs
      4m 37s
    4. Using list formats
      5m 41s
    5. Setting paragraph formatting options
      5m 4s
  8. 14m 33s
    1. Understanding tab tables
      4m 15s
    2. Creating a tab table with the Ruler
      5m 20s
    3. Creating a tab table with the Tabs dialog
      4m 58s
  9. 20m 31s
    1. Understanding styles and themes
      2m 36s
    2. Applying styles
      6m 32s
    3. Reformatting with Quick Style sets and themes
      2m 37s
    4. Modifying styles
      4m 28s
    5. Creating and deleting styles
      4m 18s
  10. 13m 22s
    1. Revealing formatting
      4m 24s
    2. Using the Format Painter
      1m 38s
    3. Creating drop caps
      3m 34s
    4. Using AutoFormat on text
      3m 46s
  11. 27m 29s
    1. Setting margins
      4m 3s
    2. Adding page and section breaks
      4m 54s
    3. Setting multiple columns
      8m 11s
    4. Varying page orientation within a document
      2m 43s
    5. Inserting page numbers
      2m 47s
    6. Adding watermarks and background images
      4m 51s
  12. 13m 39s
    1. Using built-in headers and footers
      5m 34s
    2. Manually creating headers and footers
      4m 0s
    3. Setting multiple headers and footers in a document
      4m 5s
  13. 18m 54s
    1. Creating a cell table
      3m 42s
    2. Entering and formatting table text
      4m 16s
    3. Modifying table structure
      5m 34s
    4. Using table styles
      2m 49s
    5. Converting between tab and cell tables
      2m 33s
  14. 18m 12s
    1. Adding borders to text and paragraphs
      5m 38s
    2. Adding borders to table cells
      3m 47s
    3. Setting page borders
      4m 13s
    4. Applying shading
      4m 34s
  15. 16m 56s
    1. Using the Media Browser to insert media
      3m 24s
    2. Inserting media from a file
      2m 36s
    3. Formatting images
      4m 30s
    4. Wrapping text around an image
      2m 27s
    5. Inserting and formatting a text box
      3m 59s
  16. 13m 17s
    1. Using AutoCorrect and AutoFormat As You Type
      9m 26s
    2. Using AutoText and AutoComplete
      3m 51s
  17. 17m 28s
    1. Building an outline
      4m 26s
    2. Rearranging outline components
      3m 39s
    3. Viewing outlines
      4m 9s
    4. Numbering outline headings
      5m 14s
  18. 26m 49s
    1. Checking spelling and grammar
      8m 19s
    2. Using reference tools
      4m 30s
    3. Inserting footnotes and endnotes
      6m 27s
    4. Using the Word Count feature
      2m 49s
    5. Compiling a table of contents
      4m 44s
  19. 17m 44s
    1. Adding comments
      2m 46s
    2. Tracking changes
      7m 45s
    3. Merging and comparing documents
      4m 28s
    4. Sharing documents with others
      2m 45s
  20. 18m 54s
    1. Using letter templates
      8m 5s
    2. Creating envelopes
      6m 23s
    3. Creating labels
      4m 26s
  21. 12m 36s
    1. Setting Document Security options
      9m 0s
    2. Using Privacy options
      3m 36s
  22. 14m 31s
    1. Setting Page Setup Options
      4m 12s
    2. Previewing a document
      2m 13s
    3. Printing to a printer
      4m 11s
    4. Printing to PDF
      3m 55s
  23. 11m 9s
    1. Using Word's Macro Recorder
      9m 18s
    2. Understanding macro security
      1m 51s
  24. 12m 28s
    1. Customizing toolbars and menus
      6m 0s
    2. Customizing Word's shortcut keys
      3m 38s
    3. Customizing the Ribbon
      2m 50s
  25. 42s
    1. Goodbye
      42s

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