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In Outlook for Mac 2011 Essential Training, author Alicia Katz Pollock provides a comprehensive overview of the full-featured email, calendar, and scheduling application from Microsoft. The course covers the key fundamentals of the program, including sending and receiving email, creating and managing contacts, and scheduling tasks and appointments. It also covers Outlook 2011 organizational features such as the Media Browser, Conversation view, My Day, the Scrapbook, and more.
One of the first phenomenon that made email popular were user groups, where you could create a mailing list for people anywhere in the world with a similar interest. This is kind of like an event for people with classic cars, except that the participants can be from outside your local area and the meeting happens every day instead of a few times a year. People can ask questions and post information and anyone can respond. When you subscribe to such a user group, you usually have the choice of receiving every email as it comes in or instead being sent a daily digest, so all the emails gets compiled into one message.
Outlook has specific tools to manage these email lists. Start by clicking on a message from one of these user groups. Then go to your Tools Ribbon and click on Mailing Lists. The Mailing List Manager appears. Click on the New button up here in the left corner and a dialog box will appear. Give the mailing list a descriptive name. If you clicked on the message first, the From name will appear. If nothing appears or of the email address is wrong, change it to the source of your newsletter.
If you would like it to move your messages to a specific folder, you can choose it off of this list. You can also have it in move messages that you sent, instead of leaving them in your sent items. If you'd like to set the category, you can do that as well. If you have any additional notes to enter you can put them down here. Once you've set these, let's go to the Advanced tab for more options. We will leave these on all on default and there are additional actions that you could take. One is if you're receiving the messages individually, you can have it automatically delete your own messages, since they're already in your sent items, and if you're getting it as a digest and you have a POP email account, that's one where the email is downloaded to your computer, and not shared across devices, you can first digest it into individual messages.
I'll go ahead and click OK. If I want to add this mailing list to my Address Book, I'll go ahead and add it, and save and close it, and then when I'm done with my Mailing List Manager, I'll close that as well. From now on your mailing list will be managed according to your own specific needs.
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