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In Word for Mac 2011 Essential Training, author Maria Langer shows how to create, format, and print a wide variety of documents in Microsoft Word 2011. The course covers building outlines, formatting text and pages, working with headers and footers, using themes and styles, adding multimedia, and more. It also shows how to customize and automate Word 2011, including how to record macros. Exercise files accompany the course.
If you creating a document that has more than one or two pages, you'll likely want to include page numbers somewhere on each page. As I can tell you through first-hand experience, it's a lot easier to sort through a stack of dropped pages when they are numbered. Word offers two ways to insert page numbers in your documents. One way is through the use of headers and footers, as I discussed in another video, but if you're not interested in fancy headers or footers, there is a quicker way with the Page Numbers command. Start by choosing insert and then Page Numbers or you can click the document elements tab and then the Header or Footer area, click Page Number.
The Page Numbers dialog comes up, you can use this dialog to set options for how your page number appears. Position is the location of the page number. You can put it at the top of the page like a header or the bottom of page like in footer. I'll choose Bottom, which is the default setting. Alignment is the horizontal alignment on the page. Your options are left, center and right, which are pretty self- explanatory, and you can also choose inside or outside, which sets up your document from your margins, so you can print double-sided and bind the result.
I am going to choose Center. This preview area, by the way, shows you where the page number will appear. If you want the page number to appear on the first page, leave this checkbox turned on. Otherwise you can turn it off and you won't have a page number on the first page. Format lets you choose a number format, which includes Arabic and Roman numerals as well as letters. You just pick an option from here. The other options are more advanced and enable you to include headings with page numbers and to change page number options for each section.
We are not going to mess with any of that right now. Just click ok to save your changes. To insert the page number, just click Ok in the Page Numbers box. Let's see will the page number appear in the document. I will scroll down and sure enough here it is right here. Now although the page number appears in the header or footer, it's not inserted as regular in-line text. Instead it is inserted as a frame. So if I click on it, I might want to adjust the magnification to see it a little bit better, here it is. I can click on it, and you'll see that it's inserted in a frame.
This makes it possible to move anywhere on the page, but it also might interfere with a header or footer should you decide to include one. For this reason I usually recommend using a header or footer to insert a page number. Now if you ever need to remove the page number inserted this way, what you need to do is click to select the frame and then just press Delete until it's gone. Sometimes you might have to press Delete twice. But if all you need is to quickly number a page, the Page Numbers command will do the trick.
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