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Inserting page numbers

From: Word for Mac 2011 Essential Training

Video: Inserting page numbers

If you creating a document that has more than one or two pages, you'll likely want to include page numbers somewhere on each page. As I can tell you through first-hand experience, it's a lot easier to sort through a stack of dropped pages when they are numbered. Word offers two ways to insert page numbers in your documents. One way is through the use of headers and footers, as I discussed in another video, but if you're not interested in fancy headers or footers, there is a quicker way with the Page Numbers command. Start by choosing insert and then Page Numbers or you can click the document elements tab and then the Header or Footer area, click Page Number.

Inserting page numbers

If you creating a document that has more than one or two pages, you'll likely want to include page numbers somewhere on each page. As I can tell you through first-hand experience, it's a lot easier to sort through a stack of dropped pages when they are numbered. Word offers two ways to insert page numbers in your documents. One way is through the use of headers and footers, as I discussed in another video, but if you're not interested in fancy headers or footers, there is a quicker way with the Page Numbers command. Start by choosing insert and then Page Numbers or you can click the document elements tab and then the Header or Footer area, click Page Number.

The Page Numbers dialog comes up, you can use this dialog to set options for how your page number appears. Position is the location of the page number. You can put it at the top of the page like a header or the bottom of page like in footer. I'll choose Bottom, which is the default setting. Alignment is the horizontal alignment on the page. Your options are left, center and right, which are pretty self- explanatory, and you can also choose inside or outside, which sets up your document from your margins, so you can print double-sided and bind the result.

I am going to choose Center. This preview area, by the way, shows you where the page number will appear. If you want the page number to appear on the first page, leave this checkbox turned on. Otherwise you can turn it off and you won't have a page number on the first page. Format lets you choose a number format, which includes Arabic and Roman numerals as well as letters. You just pick an option from here. The other options are more advanced and enable you to include headings with page numbers and to change page number options for each section.

We are not going to mess with any of that right now. Just click ok to save your changes. To insert the page number, just click Ok in the Page Numbers box. Let's see will the page number appear in the document. I will scroll down and sure enough here it is right here. Now although the page number appears in the header or footer, it's not inserted as regular in-line text. Instead it is inserted as a frame. So if I click on it, I might want to adjust the magnification to see it a little bit better, here it is. I can click on it, and you'll see that it's inserted in a frame.

This makes it possible to move anywhere on the page, but it also might interfere with a header or footer should you decide to include one. For this reason I usually recommend using a header or footer to insert a page number. Now if you ever need to remove the page number inserted this way, what you need to do is click to select the frame and then just press Delete until it's gone. Sometimes you might have to press Delete twice. But if all you need is to quickly number a page, the Page Numbers command will do the trick.

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This video is part of

Image for Word for Mac 2011 Essential Training
Word for Mac 2011 Essential Training

95 video lessons · 22217 viewers

Maria Langer
Author

 
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  1. 5m 6s
    1. Welcome
      1m 8s
    2. Word processing basics
      3m 9s
    3. Using the exercise files
      49s
  2. 21m 53s
    1. Menus, shortcut keys, and toolbars
      3m 43s
    2. The Ribbon
      2m 32s
    3. The Toolbox and the Media Browser
      2m 27s
    4. The Sidebar
      1m 42s
    5. Document views
      5m 24s
    6. Navigating windows and documents
      6m 5s
  3. 13m 40s
    1. Using the Document Gallery
      4m 51s
    2. Creating documents
      1m 51s
    3. Opening, saving, and closing documents
      6m 58s
  4. 14m 20s
    1. Entering text
      5m 33s
    2. Inserting and deleting text
      2m 34s
    3. Using Click and Type to enter text
      3m 26s
    4. Inserting symbols and special characters
      2m 47s
  5. 27m 28s
    1. Selecting and editing text
      6m 34s
    2. Copying and moving text
      7m 1s
    3. Using the Scrapbook
      4m 38s
    4. Undoing, redoing, and repeating actions
      4m 36s
    5. Finding and replacing text
      4m 39s
  6. 24m 50s
    1. Font formatting basics
      9m 0s
    2. Applying font formatting
      7m 12s
    3. Using the Font dialog
      4m 35s
    4. Formatting with the Find and Replace dialog
      4m 3s
  7. 27m 18s
    1. Paragraph formatting basics
      9m 39s
    2. Setting justification and line spacing
      2m 17s
    3. Indenting paragraphs
      4m 37s
    4. Using list formats
      5m 41s
    5. Setting paragraph formatting options
      5m 4s
  8. 14m 33s
    1. Understanding tab tables
      4m 15s
    2. Creating a tab table with the Ruler
      5m 20s
    3. Creating a tab table with the Tabs dialog
      4m 58s
  9. 20m 31s
    1. Understanding styles and themes
      2m 36s
    2. Applying styles
      6m 32s
    3. Reformatting with Quick Style sets and themes
      2m 37s
    4. Modifying styles
      4m 28s
    5. Creating and deleting styles
      4m 18s
  10. 13m 22s
    1. Revealing formatting
      4m 24s
    2. Using the Format Painter
      1m 38s
    3. Creating drop caps
      3m 34s
    4. Using AutoFormat on text
      3m 46s
  11. 27m 29s
    1. Setting margins
      4m 3s
    2. Adding page and section breaks
      4m 54s
    3. Setting multiple columns
      8m 11s
    4. Varying page orientation within a document
      2m 43s
    5. Inserting page numbers
      2m 47s
    6. Adding watermarks and background images
      4m 51s
  12. 13m 39s
    1. Using built-in headers and footers
      5m 34s
    2. Manually creating headers and footers
      4m 0s
    3. Setting multiple headers and footers in a document
      4m 5s
  13. 18m 54s
    1. Creating a cell table
      3m 42s
    2. Entering and formatting table text
      4m 16s
    3. Modifying table structure
      5m 34s
    4. Using table styles
      2m 49s
    5. Converting between tab and cell tables
      2m 33s
  14. 18m 12s
    1. Adding borders to text and paragraphs
      5m 38s
    2. Adding borders to table cells
      3m 47s
    3. Setting page borders
      4m 13s
    4. Applying shading
      4m 34s
  15. 16m 56s
    1. Using the Media Browser to insert media
      3m 24s
    2. Inserting media from a file
      2m 36s
    3. Formatting images
      4m 30s
    4. Wrapping text around an image
      2m 27s
    5. Inserting and formatting a text box
      3m 59s
  16. 13m 17s
    1. Using AutoCorrect and AutoFormat As You Type
      9m 26s
    2. Using AutoText and AutoComplete
      3m 51s
  17. 17m 28s
    1. Building an outline
      4m 26s
    2. Rearranging outline components
      3m 39s
    3. Viewing outlines
      4m 9s
    4. Numbering outline headings
      5m 14s
  18. 26m 49s
    1. Checking spelling and grammar
      8m 19s
    2. Using reference tools
      4m 30s
    3. Inserting footnotes and endnotes
      6m 27s
    4. Using the Word Count feature
      2m 49s
    5. Compiling a table of contents
      4m 44s
  19. 17m 44s
    1. Adding comments
      2m 46s
    2. Tracking changes
      7m 45s
    3. Merging and comparing documents
      4m 28s
    4. Sharing documents with others
      2m 45s
  20. 18m 54s
    1. Using letter templates
      8m 5s
    2. Creating envelopes
      6m 23s
    3. Creating labels
      4m 26s
  21. 12m 36s
    1. Setting Document Security options
      9m 0s
    2. Using Privacy options
      3m 36s
  22. 14m 31s
    1. Setting Page Setup Options
      4m 12s
    2. Previewing a document
      2m 13s
    3. Printing to a printer
      4m 11s
    4. Printing to PDF
      3m 55s
  23. 11m 9s
    1. Using Word's Macro Recorder
      9m 18s
    2. Understanding macro security
      1m 51s
  24. 12m 28s
    1. Customizing toolbars and menus
      6m 0s
    2. Customizing Word's shortcut keys
      3m 38s
    3. Customizing the Ribbon
      2m 50s
  25. 42s
    1. Goodbye
      42s

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