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In Word for Mac 2011 Essential Training, author Maria Langer shows how to create, format, and print a wide variety of documents in Microsoft Word 2011. The course covers building outlines, formatting text and pages, working with headers and footers, using themes and styles, adding multimedia, and more. It also shows how to customize and automate Word 2011, including how to record macros. Exercise files accompany the course.
If the picture or other multimedia elements you want to use in Word is not in the Media Browser, you can import it from a file on disk. Word supports a wide range of file image types including JPEG, TIFF, BMP, PNG and even Photoshop documents. The rule of thumb is this. If you can open it in Preview or QuickTime on your computer, you can open it in Word. In our example, we have scanned image of the owner's signature that we want to put at the bottom of this document to add a personal touch.
We are going to use a Choose a Picture dialog to locate, select, and insert it. So I want to start off by scrolling down to the end of the document and putting the insertion point where we want this file to appear. So I have clicked down here and I have got a blinking insertion point down here. Now, in the Home Ribbon, I am going to go up to the Picture menu and choose Picture from File. What comes up is a dialog that allows you to choose a picture. I am going to go into the Desktop, my Exercise Files, and I am in Chapter 14.
That is where my picture is, and it's called MAV Signature, and I'll choose that and click Insert. Word inserts that signature into the document. Now, I want to point out that there are other ways you can import a file from a disk into a Word document. For example, you can simply drag it from the Finder window and into the Word document. This usually works without any problems for small images, although you might get an error message for larger ones.
Let's give it a try. This is selected, so I'll press Delete to get rid of it, and I'll open up the Finder here, and here's my folder containing the files. I'll just drag this file out of the Finder window and in to Word. When the insertion point appears where I want to go, I'll release the mouse button and there it is. It's pretty easy. You can also use Copy and Paste to get an image in. So let's try that. I'll delete it again and I'll go back to the Finder and I'll open it up by double-clicking it. That's going to open it up in Preview.
It's got a transparent background. That's why it looks like it's not on anything. And I'll select that by pressing Command +A, and that selects all, and then I'll press Command+C to copy it. It's copied to the Clipboard. I'll go back to Word, click in the document, press Command+V to paste it, and there it is. Which way is right? Well, all of them, they all work. Which way works best for you? Well, only you can decide that. Use the method that you like best.
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