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Inserting and formatting a text box

From: Word for Mac 2011 Essential Training

Video: Inserting and formatting a text box

A Text Box is similar to a graphic element with Text Wrap enabled in that it sits in its own layer in the Word document and text wraps around it. Text boxes are often used to call up bits of text in the document. You'll see them used in magazines and newspapers as well as in corporate communications. What I have here is a document laid out with a two-column section in the middle. I explained how to set up multiple column text in the Page and Section Formatting chapter. What I want to do here is put a text box in the middle of the page and repeats some of the document text in it for emphasis.

Inserting and formatting a text box

A Text Box is similar to a graphic element with Text Wrap enabled in that it sits in its own layer in the Word document and text wraps around it. Text boxes are often used to call up bits of text in the document. You'll see them used in magazines and newspapers as well as in corporate communications. What I have here is a document laid out with a two-column section in the middle. I explained how to set up multiple column text in the Page and Section Formatting chapter. What I want to do here is put a text box in the middle of the page and repeats some of the document text in it for emphasis.

Although you can do this with single column text, I think it works best when you set the text box between two columns. Now in the Home Ribbon, you want to click the text box button, which is this one here. The mouse pointer turns into a text box pointer. What we want to do is drag a box about 2 inches wide in the middle of the document. As you drag, you'll see some measurements up here. When you have got about 2 inches of width release the mouse button. Now if you don't get the text box exactly in the middle, don't worry about it.

I will show you how to move it later on. An insertion point should appear inside the text box. If it doesn't you can click inside the text box to place it there. You can then type in any text you like/ But instead of typing, we want to copy and paste some text into the box. In the document, we are going to select from where it says 5% of our sales. That's right over here, to the end of the paragraph. So just select all that until the end of the paragraphs. Now, we want to copy that text, so we will press Command+C, that will put in the clipboard, then we click inside the text box, make sure the insertion point is blinking in there.

There it is and then I'll press Command+V to paste it in there and there's the text. Now let's format that text. We want a bigger font in italics with bigger line spacing. We also want it centered in the box, and we can make all those changes on the Home Ribbon. So let's start off by selecting that text and making the changes here. We'll make it a 16-point font, we will also make italic and we will also change the line spacing to 1.5 and finally we will make it Centered.

Now we can resize the text box by dragging one of its selection handles. As you can see the box isn't quite big enough the way I drew it, so I can just drag this down and that will I'll resize the box. You want the text box to be relatively snug around the text. You can move the box into position on the page by dragging one of its borders. Make sure you don't drag a handle. If you do you'll resize the box. So I am going to drag this little bit to the left and maybe a little bit down and that'll put it in the middle.

Now we can use the Format Ribbon to format the Text Box. So I'll click the Format button here and I've got some options I can use to format that text box. There are number of shape styles I can use. Just click this little button here and you get a menu of different styles. So you could choose something plain with a colored border or you can choose something shaded. Maybe I will go with something like this one here. It's got like a gradient in it. If I don't like the way that looks, I could choose something else. Maybe I'll go little bit plainer. If you prefer to format it manually, you can use the Fill menu and the Line menu to set fill colors and also line colors.

You can also use the Effects menu to add features like a Shadow or Reflection or Glow, anything you like. I might put a drop shadow around this, so I can choose this one here. It adds little bit of a shadow to it. As you can see, it's pretty easy to get a professionally looking text box that you can use to emphasize important points in your documents. If you think of a text box as it's own little word processing document, all you need to do is to insert it into text and format it so it meets your needs.

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This video is part of

Image for Word for Mac 2011 Essential Training
Word for Mac 2011 Essential Training

95 video lessons · 20455 viewers

Maria Langer
Author

 
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  1. 5m 6s
    1. Welcome
      1m 8s
    2. Word processing basics
      3m 9s
    3. Using the exercise files
      49s
  2. 21m 53s
    1. Menus, shortcut keys, and toolbars
      3m 43s
    2. The Ribbon
      2m 32s
    3. The Toolbox and the Media Browser
      2m 27s
    4. The Sidebar
      1m 42s
    5. Document views
      5m 24s
    6. Navigating windows and documents
      6m 5s
  3. 13m 40s
    1. Using the Document Gallery
      4m 51s
    2. Creating documents
      1m 51s
    3. Opening, saving, and closing documents
      6m 58s
  4. 14m 20s
    1. Entering text
      5m 33s
    2. Inserting and deleting text
      2m 34s
    3. Using Click and Type to enter text
      3m 26s
    4. Inserting symbols and special characters
      2m 47s
  5. 27m 28s
    1. Selecting and editing text
      6m 34s
    2. Copying and moving text
      7m 1s
    3. Using the Scrapbook
      4m 38s
    4. Undoing, redoing, and repeating actions
      4m 36s
    5. Finding and replacing text
      4m 39s
  6. 24m 50s
    1. Font formatting basics
      9m 0s
    2. Applying font formatting
      7m 12s
    3. Using the Font dialog
      4m 35s
    4. Formatting with the Find and Replace dialog
      4m 3s
  7. 27m 18s
    1. Paragraph formatting basics
      9m 39s
    2. Setting justification and line spacing
      2m 17s
    3. Indenting paragraphs
      4m 37s
    4. Using list formats
      5m 41s
    5. Setting paragraph formatting options
      5m 4s
  8. 14m 33s
    1. Understanding tab tables
      4m 15s
    2. Creating a tab table with the Ruler
      5m 20s
    3. Creating a tab table with the Tabs dialog
      4m 58s
  9. 20m 31s
    1. Understanding styles and themes
      2m 36s
    2. Applying styles
      6m 32s
    3. Reformatting with Quick Style sets and themes
      2m 37s
    4. Modifying styles
      4m 28s
    5. Creating and deleting styles
      4m 18s
  10. 13m 22s
    1. Revealing formatting
      4m 24s
    2. Using the Format Painter
      1m 38s
    3. Creating drop caps
      3m 34s
    4. Using AutoFormat on text
      3m 46s
  11. 27m 29s
    1. Setting margins
      4m 3s
    2. Adding page and section breaks
      4m 54s
    3. Setting multiple columns
      8m 11s
    4. Varying page orientation within a document
      2m 43s
    5. Inserting page numbers
      2m 47s
    6. Adding watermarks and background images
      4m 51s
  12. 13m 39s
    1. Using built-in headers and footers
      5m 34s
    2. Manually creating headers and footers
      4m 0s
    3. Setting multiple headers and footers in a document
      4m 5s
  13. 18m 54s
    1. Creating a cell table
      3m 42s
    2. Entering and formatting table text
      4m 16s
    3. Modifying table structure
      5m 34s
    4. Using table styles
      2m 49s
    5. Converting between tab and cell tables
      2m 33s
  14. 18m 12s
    1. Adding borders to text and paragraphs
      5m 38s
    2. Adding borders to table cells
      3m 47s
    3. Setting page borders
      4m 13s
    4. Applying shading
      4m 34s
  15. 16m 56s
    1. Using the Media Browser to insert media
      3m 24s
    2. Inserting media from a file
      2m 36s
    3. Formatting images
      4m 30s
    4. Wrapping text around an image
      2m 27s
    5. Inserting and formatting a text box
      3m 59s
  16. 13m 17s
    1. Using AutoCorrect and AutoFormat As You Type
      9m 26s
    2. Using AutoText and AutoComplete
      3m 51s
  17. 17m 28s
    1. Building an outline
      4m 26s
    2. Rearranging outline components
      3m 39s
    3. Viewing outlines
      4m 9s
    4. Numbering outline headings
      5m 14s
  18. 26m 49s
    1. Checking spelling and grammar
      8m 19s
    2. Using reference tools
      4m 30s
    3. Inserting footnotes and endnotes
      6m 27s
    4. Using the Word Count feature
      2m 49s
    5. Compiling a table of contents
      4m 44s
  19. 17m 44s
    1. Adding comments
      2m 46s
    2. Tracking changes
      7m 45s
    3. Merging and comparing documents
      4m 28s
    4. Sharing documents with others
      2m 45s
  20. 18m 54s
    1. Using letter templates
      8m 5s
    2. Creating envelopes
      6m 23s
    3. Creating labels
      4m 26s
  21. 12m 36s
    1. Setting Document Security options
      9m 0s
    2. Using Privacy options
      3m 36s
  22. 14m 31s
    1. Setting Page Setup Options
      4m 12s
    2. Previewing a document
      2m 13s
    3. Printing to a printer
      4m 11s
    4. Printing to PDF
      3m 55s
  23. 11m 9s
    1. Using Word's Macro Recorder
      9m 18s
    2. Understanding macro security
      1m 51s
  24. 12m 28s
    1. Customizing toolbars and menus
      6m 0s
    2. Customizing Word's shortcut keys
      3m 38s
    3. Customizing the Ribbon
      2m 50s
  25. 42s
    1. Goodbye
      42s

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