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Word for Mac 2011 Essential Training
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Inserting footnotes and endnotes


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Word for Mac 2011 Essential Training

with Maria Langer

Video: Inserting footnotes and endnotes

One of the things I hated when I was in high school and college was typing term papers. Back in those days before we all had computers on our desks, I had to use a typewriter to manually type the entire document, which could be 10 or 20 pages long. It wasn't the document typing that got me down though. It was the footnotes. You see as I typed each page, I had to remember to leave enough room at the bottom for all the footnotes related to that page. I clearly remember typing the same page three times when I failed to leave space for footnotes in the first and second try.
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  1. 5m 6s
    1. Welcome
      1m 8s
    2. Word processing basics
      3m 9s
    3. Using the exercise files
      49s
  2. 21m 53s
    1. Menus, shortcut keys, and toolbars
      3m 43s
    2. The Ribbon
      2m 32s
    3. The Toolbox and the Media Browser
      2m 27s
    4. The Sidebar
      1m 42s
    5. Document views
      5m 24s
    6. Navigating windows and documents
      6m 5s
  3. 13m 40s
    1. Using the Document Gallery
      4m 51s
    2. Creating documents
      1m 51s
    3. Opening, saving, and closing documents
      6m 58s
  4. 14m 20s
    1. Entering text
      5m 33s
    2. Inserting and deleting text
      2m 34s
    3. Using Click and Type to enter text
      3m 26s
    4. Inserting symbols and special characters
      2m 47s
  5. 27m 28s
    1. Selecting and editing text
      6m 34s
    2. Copying and moving text
      7m 1s
    3. Using the Scrapbook
      4m 38s
    4. Undoing, redoing, and repeating actions
      4m 36s
    5. Finding and replacing text
      4m 39s
  6. 24m 50s
    1. Font formatting basics
      9m 0s
    2. Applying font formatting
      7m 12s
    3. Using the Font dialog
      4m 35s
    4. Formatting with the Find and Replace dialog
      4m 3s
  7. 27m 18s
    1. Paragraph formatting basics
      9m 39s
    2. Setting justification and line spacing
      2m 17s
    3. Indenting paragraphs
      4m 37s
    4. Using list formats
      5m 41s
    5. Setting paragraph formatting options
      5m 4s
  8. 14m 33s
    1. Understanding tab tables
      4m 15s
    2. Creating a tab table with the Ruler
      5m 20s
    3. Creating a tab table with the Tabs dialog
      4m 58s
  9. 20m 31s
    1. Understanding styles and themes
      2m 36s
    2. Applying styles
      6m 32s
    3. Reformatting with Quick Style sets and themes
      2m 37s
    4. Modifying styles
      4m 28s
    5. Creating and deleting styles
      4m 18s
  10. 13m 22s
    1. Revealing formatting
      4m 24s
    2. Using the Format Painter
      1m 38s
    3. Creating drop caps
      3m 34s
    4. Using AutoFormat on text
      3m 46s
  11. 27m 29s
    1. Setting margins
      4m 3s
    2. Adding page and section breaks
      4m 54s
    3. Setting multiple columns
      8m 11s
    4. Varying page orientation within a document
      2m 43s
    5. Inserting page numbers
      2m 47s
    6. Adding watermarks and background images
      4m 51s
  12. 13m 39s
    1. Using built-in headers and footers
      5m 34s
    2. Manually creating headers and footers
      4m 0s
    3. Setting multiple headers and footers in a document
      4m 5s
  13. 18m 54s
    1. Creating a cell table
      3m 42s
    2. Entering and formatting table text
      4m 16s
    3. Modifying table structure
      5m 34s
    4. Using table styles
      2m 49s
    5. Converting between tab and cell tables
      2m 33s
  14. 18m 12s
    1. Adding borders to text and paragraphs
      5m 38s
    2. Adding borders to table cells
      3m 47s
    3. Setting page borders
      4m 13s
    4. Applying shading
      4m 34s
  15. 16m 56s
    1. Using the Media Browser to insert media
      3m 24s
    2. Inserting media from a file
      2m 36s
    3. Formatting images
      4m 30s
    4. Wrapping text around an image
      2m 27s
    5. Inserting and formatting a text box
      3m 59s
  16. 13m 17s
    1. Using AutoCorrect and AutoFormat As You Type
      9m 26s
    2. Using AutoText and AutoComplete
      3m 51s
  17. 17m 28s
    1. Building an outline
      4m 26s
    2. Rearranging outline components
      3m 39s
    3. Viewing outlines
      4m 9s
    4. Numbering outline headings
      5m 14s
  18. 26m 49s
    1. Checking spelling and grammar
      8m 19s
    2. Using reference tools
      4m 30s
    3. Inserting footnotes and endnotes
      6m 27s
    4. Using the Word Count feature
      2m 49s
    5. Compiling a table of contents
      4m 44s
  19. 17m 44s
    1. Adding comments
      2m 46s
    2. Tracking changes
      7m 45s
    3. Merging and comparing documents
      4m 28s
    4. Sharing documents with others
      2m 45s
  20. 18m 54s
    1. Using letter templates
      8m 5s
    2. Creating envelopes
      6m 23s
    3. Creating labels
      4m 26s
  21. 12m 36s
    1. Setting Document Security options
      9m 0s
    2. Using Privacy options
      3m 36s
  22. 14m 31s
    1. Setting Page Setup Options
      4m 12s
    2. Previewing a document
      2m 13s
    3. Printing to a printer
      4m 11s
    4. Printing to PDF
      3m 55s
  23. 11m 9s
    1. Using Word's Macro Recorder
      9m 18s
    2. Understanding macro security
      1m 51s
  24. 12m 28s
    1. Customizing toolbars and menus
      6m 0s
    2. Customizing Word's shortcut keys
      3m 38s
    3. Customizing the Ribbon
      2m 50s
  25. 42s
    1. Goodbye
      42s

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Word for Mac 2011 Essential Training
7h 3m Beginner Oct 28, 2010

Viewers: in countries Watching now:

In Word for Mac 2011 Essential Training, author Maria Langer shows how to create, format, and print a wide variety of documents in Microsoft Word 2011. The course covers building outlines, formatting text and pages, working with headers and footers, using themes and styles, adding multimedia, and more. It also shows how to customize and automate Word 2011, including how to record macros. Exercise files accompany the course.

Topics include:
  • Navigating the interface
  • Using the Document Gallery
  • Inserting, deleting, moving, and copying text
  • Finding and replacing text
  • Undoing and repeating actions
  • Setting paragraph alignment, line spacing, and indentation
  • Working with cell and tab tables
  • Applying styles and themes
  • Adding headers and footers
  • Inserting images in a document
  • Building outlines
  • Tracking changes
  • Printing documents, envelopes, and labels
Subjects:
Business Word Processing
Software:
Office Word Word for Mac Office for Mac
Author:
Maria Langer

Inserting footnotes and endnotes

One of the things I hated when I was in high school and college was typing term papers. Back in those days before we all had computers on our desks, I had to use a typewriter to manually type the entire document, which could be 10 or 20 pages long. It wasn't the document typing that got me down though. It was the footnotes. You see as I typed each page, I had to remember to leave enough room at the bottom for all the footnotes related to that page. I clearly remember typing the same page three times when I failed to leave space for footnotes in the first and second try.

Nowadays, including footnotes in a document is a breeze. Simply indicate in the document where you want the footnote marker to go and enter the footnote text in the pane of the window. Word automatically does all the rest. Formatting the marker, putting in the divider line, and entering the formatted footnote at the bottom of the page. If you prefer endnotes, which none of my professors wanted to see, Word can do those too. Let's take a look. We'll put a few footnotes and endnotes into this document. So what I want to do here is I want to start by putting a footnote right after the end of this quote.

That's this paragraph here that's indented. So I'll click after that, because that's where the footnote marker is going to go. I'll click the Document Elements tab to display those options. Then I want to click the Footnote button, because I'm inserting a footnote. Word does two things. It places a tiny footnote marker beside the text. You could see it right here. It also opens a pane at the bottom of the window. The numbers are already in there in the pane. All I need to do is type in the footnote text.

This great quote comes from the President of BS Company, who really knows his business speak. Now let's create another one on the same page. I'm going to click the Close button to close the Footnotes pane and get it out of the way. I am going to go down to the word "portals" and click right after that to position the insertion point there. This is going to be another footnote. So I'll click the Footnote button again. It's going to open up the pane again. I can type in the footnote. This is a really important thing to remember.

Now let's go to the third page and enter another one. So let's scroll down. We'll leave the pane open this time. We'll scroll down to the third page right here. Right after the word materials, I'm going to click here. Position the insertion point, and again I'll click Footnote. We'll type in a footnote here. It's going to be "Compellingly matrix cutting -edge synergy rather than emerging portals." In case you're wondering, I have a dashboard widget that writes the stuff up for me.

So far we have three footnotes. Let's create an endnote just for fun. Let's go down to the next paragraph. We're going to put a footnote right here after initiatives. So I'm going to click right after that word. This time, I'll click the Endnote button. You'll see that the pane changes. Now it's only showing endnotes. What I want to do here is click right after that and type in the endnote. We need to show what an endnote looks like. So here is one to look at.

I want to point our here that you can change this pane so that it shows all footnotes, all endnotes, and then other information. So if I wanted to switch to my display of footnotes, I could just select this option and see the footnotes. I want to close this again to get it out of the way. Let's take a look at what this document would look like when we printed it. I'm going to come down here, and click the Print Layout button. What that'll do is it'll turn our document into regular Print Layout View, so we can preview it. I'll go to the very first page here and start scrolling down.

Actually, it might be easier just to change the magnifications so you can see a whole page at a time. What you're seeing here is the document and here are your footnote markers. They're very tiny. But your footnotes are at the bottom of the page. This of course is footer. If we go to the next page, we can see that there are no footnotes here. But if you remember we put one on page 3, and there it is. We also put an endnote on page 3. But that endnote is not appearing here. Instead, that should appear at the end of the document.

So if we scroll to the end, sure enough we see that endnote. I'm going to go back to the first page and go back to the view where we can actually read this. There are a few things to keep in mind for this. First of all, footnotes are numbered with Arabic numbers, and endnotes are numbered with lowercase Roman numerals. If you insert another footnote or endnote, Word will renumber the other footnotes and endnotes accordingly. So we'll just do that in this view. We'll put one right here. Notice we've got footnote number 1 right here. We've got footnote number 2 here.

Also if you point to them, it'll show you what the footnote is. I'm going to click the Footnote button. What it's done is its Print Layout View now. So it brought us to the bottom of the page. So we can enter the footnote right in the page and it's re-numbered the other footnotes after it. So we could type in our footnote. This is the footnote. As you're seeing we can also insert footnotes or endnotes in Print Layout View, which is good. You can also delete a footnote or endnote.

To do that, all you need to do is delete its marker from the document. So maybe I want to delete the one I just put in. I can scroll up, find it in the document, select it, just drag right over it, and press Delete. When you delete it from the document, if you scroll down now, you'll see that it's gone. If you want to use a custom footnote or endnote marker, you'll need to use the Footnote and Endnote dialog. So I'll just click anywhere in the document here. I'm going to pull down the Insert menu and I'm going to choose Footnote. That brings up the Footnotes and Endnotes dialog.

What you can do here is you can tell it what you want to insert. You can also change the format for the item that you want to insert. You can use custom marks. You can type in acustom mark here. You can use the Symbol dialog to choose a custom mark if you like. You can also use this dialog to convert footnotes into endnotes, or endnotes into footnotes, or you could just swap them both if you've got them both in your document. Word will do all that automatically for you. That's footnotes and endnotes in a nutshell.

It's pretty simple. I think I would have killed to have this when I was in college.

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