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In Word for Mac 2011 Essential Training, author Maria Langer shows how to create, format, and print a wide variety of documents in Microsoft Word 2011. The course covers building outlines, formatting text and pages, working with headers and footers, using themes and styles, adding multimedia, and more. It also shows how to customize and automate Word 2011, including how to record macros. Exercise files accompany the course.
One of the things I hated when I was in high school and college was typing term papers. Back in those days before we all had computers on our desks, I had to use a typewriter to manually type the entire document, which could be 10 or 20 pages long. It wasn't the document typing that got me down though. It was the footnotes. You see as I typed each page, I had to remember to leave enough room at the bottom for all the footnotes related to that page. I clearly remember typing the same page three times when I failed to leave space for footnotes in the first and second try.
Nowadays, including footnotes in a document is a breeze. Simply indicate in the document where you want the footnote marker to go and enter the footnote text in the pane of the window. Word automatically does all the rest. Formatting the marker, putting in the divider line, and entering the formatted footnote at the bottom of the page. If you prefer endnotes, which none of my professors wanted to see, Word can do those too. Let's take a look. We'll put a few footnotes and endnotes into this document. So what I want to do here is I want to start by putting a footnote right after the end of this quote.
That's this paragraph here that's indented. So I'll click after that, because that's where the footnote marker is going to go. I'll click the Document Elements tab to display those options. Then I want to click the Footnote button, because I'm inserting a footnote. Word does two things. It places a tiny footnote marker beside the text. You could see it right here. It also opens a pane at the bottom of the window. The numbers are already in there in the pane. All I need to do is type in the footnote text.
This great quote comes from the President of BS Company, who really knows his business speak. Now let's create another one on the same page. I'm going to click the Close button to close the Footnotes pane and get it out of the way. I am going to go down to the word "portals" and click right after that to position the insertion point there. This is going to be another footnote. So I'll click the Footnote button again. It's going to open up the pane again. I can type in the footnote. This is a really important thing to remember.
Now let's go to the third page and enter another one. So let's scroll down. We'll leave the pane open this time. We'll scroll down to the third page right here. Right after the word materials, I'm going to click here. Position the insertion point, and again I'll click Footnote. We'll type in a footnote here. It's going to be "Compellingly matrix cutting -edge synergy rather than emerging portals." In case you're wondering, I have a dashboard widget that writes the stuff up for me.
So far we have three footnotes. Let's create an endnote just for fun. Let's go down to the next paragraph. We're going to put a footnote right here after initiatives. So I'm going to click right after that word. This time, I'll click the Endnote button. You'll see that the pane changes. Now it's only showing endnotes. What I want to do here is click right after that and type in the endnote. We need to show what an endnote looks like. So here is one to look at.
I want to point our here that you can change this pane so that it shows all footnotes, all endnotes, and then other information. So if I wanted to switch to my display of footnotes, I could just select this option and see the footnotes. I want to close this again to get it out of the way. Let's take a look at what this document would look like when we printed it. I'm going to come down here, and click the Print Layout button. What that'll do is it'll turn our document into regular Print Layout View, so we can preview it. I'll go to the very first page here and start scrolling down.
Actually, it might be easier just to change the magnifications so you can see a whole page at a time. What you're seeing here is the document and here are your footnote markers. They're very tiny. But your footnotes are at the bottom of the page. This of course is footer. If we go to the next page, we can see that there are no footnotes here. But if you remember we put one on page 3, and there it is. We also put an endnote on page 3. But that endnote is not appearing here. Instead, that should appear at the end of the document.
So if we scroll to the end, sure enough we see that endnote. I'm going to go back to the first page and go back to the view where we can actually read this. There are a few things to keep in mind for this. First of all, footnotes are numbered with Arabic numbers, and endnotes are numbered with lowercase Roman numerals. If you insert another footnote or endnote, Word will renumber the other footnotes and endnotes accordingly. So we'll just do that in this view. We'll put one right here. Notice we've got footnote number 1 right here. We've got footnote number 2 here.
Also if you point to them, it'll show you what the footnote is. I'm going to click the Footnote button. What it's done is its Print Layout View now. So it brought us to the bottom of the page. So we can enter the footnote right in the page and it's re-numbered the other footnotes after it. So we could type in our footnote. This is the footnote. As you're seeing we can also insert footnotes or endnotes in Print Layout View, which is good. You can also delete a footnote or endnote.
To do that, all you need to do is delete its marker from the document. So maybe I want to delete the one I just put in. I can scroll up, find it in the document, select it, just drag right over it, and press Delete. When you delete it from the document, if you scroll down now, you'll see that it's gone. If you want to use a custom footnote or endnote marker, you'll need to use the Footnote and Endnote dialog. So I'll just click anywhere in the document here. I'm going to pull down the Insert menu and I'm going to choose Footnote. That brings up the Footnotes and Endnotes dialog.
What you can do here is you can tell it what you want to insert. You can also change the format for the item that you want to insert. You can use custom marks. You can type in acustom mark here. You can use the Symbol dialog to choose a custom mark if you like. You can also use this dialog to convert footnotes into endnotes, or endnotes into footnotes, or you could just swap them both if you've got them both in your document. Word will do all that automatically for you. That's footnotes and endnotes in a nutshell.
It's pretty simple. I think I would have killed to have this when I was in college.
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