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Outlook for Mac 2011 Essential Training
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Information Rights Management


From:

Outlook for Mac 2011 Essential Training

with Alicia Katz Pollock

Video: Information Rights Management

In business, not all messages are for all eyes. When confidentiality and security are a concern, you can limit actions that your recipient can take on your email. Please note that these techniques will only work on email accounts on corporate Exchange Server. The Information Rights Management options in this video will be grayed out on regular email accounts. Let's start by creating a blank email message. I will click on the Email button in the toolbar. I will type "Dear Raul, For your excellent work and loyalty to our company, we are rewarding you with $1000 bonus. Please do not share this information with any of your colleagues. Congratulations, Judith." Now to ensure that Raul does not print this message or forward it to any one, let's restrict his permissions.
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  1. 54s
    1. Welcome
      54s
  2. 26m 12s
    1. Introducing Outlook 2011
      2m 1s
    2. Setting up Exchange accounts
      3m 8s
    3. Setting up IMAP accounts
      2m 19s
    4. Setting up POP accounts manually
      3m 31s
    5. Importing email from other applications
      2m 49s
    6. Importing and exporting contacts
      3m 47s
    7. Exploring the user interface
      2m 30s
    8. Customizing the view
      3m 7s
    9. Creating categories
      3m 0s
  3. 13m 29s
    1. Exploring the Inbox
      1m 51s
    2. Checking for new mail
      3m 42s
    3. Reading email
      3m 0s
    4. Deleting email
      1m 15s
    5. Previewing and saving attachments
      1m 46s
    6. Printing emails
      1m 55s
  4. 27m 31s
    1. Creating a new message
      4m 10s
    2. Formatting messages
      5m 18s
    3. Adding attachments
      1m 43s
    4. Adding pictures with the Media Browser
      2m 22s
    5. Information Rights Management
      3m 15s
    6. Replying and forwarding
      3m 5s
    7. Working with signatures
      4m 11s
    8. Working with priorities
      1m 9s
    9. Setting up Out of Office auto-replies
      2m 18s
  5. 20m 46s
    1. Arranging your Inbox
      3m 40s
    2. Using the Conversation view
      2m 47s
    3. Organizing messages with folders
      3m 48s
    4. Creating message rules
      7m 23s
    5. The Mailing List Manager
      2m 12s
    6. Filtering messages
      56s
  6. 9m 1s
    1. Setting junk mail protection levels
      3m 41s
    2. Managing your Junk folder
      3m 17s
    3. Recognizing spam
      2m 3s
  7. 19m 9s
    1. Viewing contacts
      2m 42s
    2. Creating contacts
      6m 14s
    3. Creating contact groups
      2m 40s
    4. Sending email to your contacts
      1m 0s
    5. Printing your contact list
      1m 50s
    6. Syncing contacts
      1m 58s
    7. Working with vCards and exporting
      2m 45s
  8. 25m 42s
    1. Viewing the Calendar
      5m 25s
    2. Creating appointments
      7m 12s
    3. Creating recurring appointments
      3m 34s
    4. Creating meetings and inviting attendees
      5m 29s
    5. Adding holidays
      2m 23s
    6. Printing your calendar
      1m 39s
  9. 7m 8s
    1. Creating new tasks and completing them
      2m 28s
    2. Managing your tasks
      4m 40s
  10. 9m 28s
    1. Creating new notes
      4m 50s
    2. Managing your notes
      3m 44s
    3. Printing notes
      54s
  11. 20m 8s
    1. Using categories
      6m 14s
    2. Flagging items
      4m 15s
    3. Searching and smart folders
      4m 49s
    4. Using folders
      1m 36s
    5. Right-clicking
      3m 14s
  12. 37m 57s
    1. Delegating and sharing public folders
      5m 12s
    2. Syncing Exchange and IMAP
      1m 9s
    3. Setting preferences
      7m 1s
    4. Using AutoCorrect
      2m 9s
    5. Using My Day
      5m 16s
    6. Using the Scrapbook
      5m 38s
    7. Using the reference tools
      2m 58s
    8. Getting help
      2m 34s
    9. Backing up
      3m 6s
    10. Using the Database Utility
      2m 54s
  13. 32s
    1. Final thoughts
      32s

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Outlook for Mac 2011 Essential Training
3h 37m Beginner Oct 26, 2010

Viewers: in countries Watching now:

In Outlook for Mac 2011 Essential Training, author Alicia Katz Pollock provides a comprehensive overview of the full-featured email, calendar, and scheduling application from Microsoft. The course covers the key fundamentals of the program, including sending and receiving email, creating and managing contacts, and scheduling tasks and appointments. It also covers Outlook 2011 organizational features such as the Media Browser, Conversation view, My Day, the Scrapbook, and more.

Topics include:
  • Setting up Exchange, IMAP, and POP accounts
  • Importing email and contacts
  • Reading, sending, and deleting email
  • Understanding the Outlook 2011 Information Rights Management tools
  • Organizing email with Conversation view
  • Creating and syncing contacts
  • Using tasks and appointments
  • Organizing with categories, flags, and smart folders
Subjects:
Business Email
Software:
Office Outlook Outlook for Mac Office for Mac
Author:
Alicia Katz Pollock

Information Rights Management

In business, not all messages are for all eyes. When confidentiality and security are a concern, you can limit actions that your recipient can take on your email. Please note that these techniques will only work on email accounts on corporate Exchange Server. The Information Rights Management options in this video will be grayed out on regular email accounts. Let's start by creating a blank email message. I will click on the Email button in the toolbar. I will type "Dear Raul, For your excellent work and loyalty to our company, we are rewarding you with $1000 bonus. Please do not share this information with any of your colleagues. Congratulations, Judith." Now to ensure that Raul does not print this message or forward it to any one, let's restrict his permissions.

Up at the top click on this Options tab, and then on the Permissions drop down. Change it from No Restrictions to Do Not Forward. A yellow bar will appear at the top of the message. Recipients can read the message but cannot forward, print, or copy the content. However, the sender still has full permission to the message and replies. So the only thing that this employee can do is reply to me or keep the message for himself. If you are working on a company network you may also have the authority to use the second command, Manage Credentials.

However it's likely that this setup will be performed by your IT department and probably won't be something that you'll need to worry about. The second button, Security, allows you to digitally sign and encrypt your documents that way the receiver can be certain that you are the authentic sender of the message, that the contents of your message were not altered in transit, and that your email address hasn't been spoofed by a spammer. To use this feature you'll need to obtain an official digital signature from a third-party web service and store it in your Keychain, the utility that your Mac uses to store your passwords.

The Security button also allows you to encrypt your message. To encrypt a message you need to store the recipient encryption key in the Keychain on your computer and your encryption certificate is used by other people to send encrypted messages to you. If you're on a Microsoft Exchange Server, the recipient's certificate is published to the Directory service unavailable to you along with all their other content information. Once that initial setup is complete Outlook will scramble your content using the recipient's encryption code before sending the message.

When the message is received, as long as the certificates match, they will then be unscrambled. Now notice that you can only access these features from the Draft menu that appears in your open email. Now in order to set up your own digital certificates, go up to your Tools menu and click on Accounts. Choose the account that you would like to set up the encryption keys and go down to the Advance button. Then head to the Security tab. for the digital signatures where it says in Certificate: None Selected choose the name.

Again this certificate was previously saved to your Keychain utility according to the instructions provided by the company that you purchased the digital signature from. Encryption works the same way. Choose the certificate and the authentication as well. Now this level of security isn't something that everyone needs, but when confidentiality is essential Outlooks' Information Rights Management tools are up to the task.

There are currently no FAQs about Outlook for Mac 2011 Essential Training.

 
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