Seasonal Savings: 20% off selected memberships for a limited time. Give now

Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Indenting paragraphs

From: Word for Mac 2011 Essential Training

Video: Indenting paragraphs

Paragraph indentation determines the amount of space between a paragraph's text and the document margin. By default, paragraph indentation is set at the left and right margins for all lines but you could change it if you need to. One way to set paragraph indentation is with the ruler. If the ruler isn't showing in your document you could display it by choosing View > Ruler. You should see a checkmark next to it if it's displayed. Now, it's already here. You could see it at the top of the document. We'll start by reviewing a document with indentation already set and then we'll set indentation in the sample document.

Indenting paragraphs

Paragraph indentation determines the amount of space between a paragraph's text and the document margin. By default, paragraph indentation is set at the left and right margins for all lines but you could change it if you need to. One way to set paragraph indentation is with the ruler. If the ruler isn't showing in your document you could display it by choosing View > Ruler. You should see a checkmark next to it if it's displayed. Now, it's already here. You could see it at the top of the document. We'll start by reviewing a document with indentation already set and then we'll set indentation in the sample document.

So, what I am going to do is I'll position the insertion point in each paragraph and then you can look in the ruler to see how the indentation markers are set. This first paragraph doesn't have any special indentation setting. If you look at the ruler you could see that there are three indentation markers, this upper one, lower one, and the one on the side here and they're all set exactly at the margin. The margins where the blue ends and the gray begin. So blue here and gray here. The next example, I'll click in that, has one half inch indentation on the first line only.

Now, look at the way the indentation markers are set up here on the ruler. The top marker on the left is shifted a half an inch. Now, watch what happens when I drag this. You see how the text moves. The top marker corresponds to the first line of text. This next example has a hanging indent. Notice that the bottom marker on the left is positioned a half inch in from the left side. Remember the top marker is the first line of text. The bottom marker is the remaining lines of text.

I can drag either marker to change the way this looks. So, if I drag this one, it moves the top line. If I drag this one here, it removes the remaining lines. The next example here is the same but it uses a bullet character and a tab. You could see the tab, the bullet character right here. Word automatically creates a tab stop at the position of the indentation marker. So if I type in the bullet and I press Tab it'll automatically move me out to this indent. In the last example, both the left and right indentations are set.

You could see that right up here. All of these markers are set and this marker is set as well. I can drag either one in or out to change it. Same thing on this side. If I drag the bottom marker it'll move all of them. If I drag the top marker it will just move the top one. If I drag the middle one to grab it, right, I got just a hanging indent marker. I want to point out that sometimes it's tough to grab just the right marker here, especially if you using a trackpad. If you grab the wrong one, for example maybe I'm trying to grab the middle one and I missed it, I got the bottom one, I could always move the top one out.

It's a lot easier to grab the top one sometimes than the middle one. Now, let's make some changes in our sample document. I am going to close this, not save changes, and I got the sample document open here. First thing we want to do is indent the first line of each paragraph by a quarter inch. So I am going to select the paragraphs of text, right down to here, and I'm going to drag the top marker in a quarter inch, so right around there. All the selected paragraphs get indented.

Next, we are going to use indentation instead of justification for the signature area. Instead of having it right aligned, we are going to have it indented. So I want to select all that, bring it back to left aligned, and then with these paragraphs still selected what I want to do is I want to grab this left indent marker, the bottom one, and drag it and they should all move together and I'll bring it into about three and see how that looks. Now, there are two more buttons on the ribbon that you might find useful, the Decrease Indent and the Increase Indent buttons.

You can find those two right up here. So, if I decide and wanted it maybe a little more to the left I can decrease the indent and that shifts it over half an inch of time to the left. Or maybe I want it more. I can click this button here and then I'll indent it more this way. That's a little bit too much because I got a little word wrap going on here, which I don't want. So, what I'll do is I'll bring it back out to where it was. So, in this video we got a good look at how the ruler's indentation markers work and we got a little practice putting them to work to set indentation in our document.

Keep in mind that indentation can also be set within the Paragraph dialog, which we'll look at later in this chapter. Indentation is also automatically set by Word's list features. We'll look at that next.

Show transcript

This video is part of

Image for Word for Mac 2011 Essential Training
Word for Mac 2011 Essential Training

95 video lessons · 22185 viewers

Maria Langer
Author

 
Expand all | Collapse all
  1. 5m 6s
    1. Welcome
      1m 8s
    2. Word processing basics
      3m 9s
    3. Using the exercise files
      49s
  2. 21m 53s
    1. Menus, shortcut keys, and toolbars
      3m 43s
    2. The Ribbon
      2m 32s
    3. The Toolbox and the Media Browser
      2m 27s
    4. The Sidebar
      1m 42s
    5. Document views
      5m 24s
    6. Navigating windows and documents
      6m 5s
  3. 13m 40s
    1. Using the Document Gallery
      4m 51s
    2. Creating documents
      1m 51s
    3. Opening, saving, and closing documents
      6m 58s
  4. 14m 20s
    1. Entering text
      5m 33s
    2. Inserting and deleting text
      2m 34s
    3. Using Click and Type to enter text
      3m 26s
    4. Inserting symbols and special characters
      2m 47s
  5. 27m 28s
    1. Selecting and editing text
      6m 34s
    2. Copying and moving text
      7m 1s
    3. Using the Scrapbook
      4m 38s
    4. Undoing, redoing, and repeating actions
      4m 36s
    5. Finding and replacing text
      4m 39s
  6. 24m 50s
    1. Font formatting basics
      9m 0s
    2. Applying font formatting
      7m 12s
    3. Using the Font dialog
      4m 35s
    4. Formatting with the Find and Replace dialog
      4m 3s
  7. 27m 18s
    1. Paragraph formatting basics
      9m 39s
    2. Setting justification and line spacing
      2m 17s
    3. Indenting paragraphs
      4m 37s
    4. Using list formats
      5m 41s
    5. Setting paragraph formatting options
      5m 4s
  8. 14m 33s
    1. Understanding tab tables
      4m 15s
    2. Creating a tab table with the Ruler
      5m 20s
    3. Creating a tab table with the Tabs dialog
      4m 58s
  9. 20m 31s
    1. Understanding styles and themes
      2m 36s
    2. Applying styles
      6m 32s
    3. Reformatting with Quick Style sets and themes
      2m 37s
    4. Modifying styles
      4m 28s
    5. Creating and deleting styles
      4m 18s
  10. 13m 22s
    1. Revealing formatting
      4m 24s
    2. Using the Format Painter
      1m 38s
    3. Creating drop caps
      3m 34s
    4. Using AutoFormat on text
      3m 46s
  11. 27m 29s
    1. Setting margins
      4m 3s
    2. Adding page and section breaks
      4m 54s
    3. Setting multiple columns
      8m 11s
    4. Varying page orientation within a document
      2m 43s
    5. Inserting page numbers
      2m 47s
    6. Adding watermarks and background images
      4m 51s
  12. 13m 39s
    1. Using built-in headers and footers
      5m 34s
    2. Manually creating headers and footers
      4m 0s
    3. Setting multiple headers and footers in a document
      4m 5s
  13. 18m 54s
    1. Creating a cell table
      3m 42s
    2. Entering and formatting table text
      4m 16s
    3. Modifying table structure
      5m 34s
    4. Using table styles
      2m 49s
    5. Converting between tab and cell tables
      2m 33s
  14. 18m 12s
    1. Adding borders to text and paragraphs
      5m 38s
    2. Adding borders to table cells
      3m 47s
    3. Setting page borders
      4m 13s
    4. Applying shading
      4m 34s
  15. 16m 56s
    1. Using the Media Browser to insert media
      3m 24s
    2. Inserting media from a file
      2m 36s
    3. Formatting images
      4m 30s
    4. Wrapping text around an image
      2m 27s
    5. Inserting and formatting a text box
      3m 59s
  16. 13m 17s
    1. Using AutoCorrect and AutoFormat As You Type
      9m 26s
    2. Using AutoText and AutoComplete
      3m 51s
  17. 17m 28s
    1. Building an outline
      4m 26s
    2. Rearranging outline components
      3m 39s
    3. Viewing outlines
      4m 9s
    4. Numbering outline headings
      5m 14s
  18. 26m 49s
    1. Checking spelling and grammar
      8m 19s
    2. Using reference tools
      4m 30s
    3. Inserting footnotes and endnotes
      6m 27s
    4. Using the Word Count feature
      2m 49s
    5. Compiling a table of contents
      4m 44s
  19. 17m 44s
    1. Adding comments
      2m 46s
    2. Tracking changes
      7m 45s
    3. Merging and comparing documents
      4m 28s
    4. Sharing documents with others
      2m 45s
  20. 18m 54s
    1. Using letter templates
      8m 5s
    2. Creating envelopes
      6m 23s
    3. Creating labels
      4m 26s
  21. 12m 36s
    1. Setting Document Security options
      9m 0s
    2. Using Privacy options
      3m 36s
  22. 14m 31s
    1. Setting Page Setup Options
      4m 12s
    2. Previewing a document
      2m 13s
    3. Printing to a printer
      4m 11s
    4. Printing to PDF
      3m 55s
  23. 11m 9s
    1. Using Word's Macro Recorder
      9m 18s
    2. Understanding macro security
      1m 51s
  24. 12m 28s
    1. Customizing toolbars and menus
      6m 0s
    2. Customizing Word's shortcut keys
      3m 38s
    3. Customizing the Ribbon
      2m 50s
  25. 42s
    1. Goodbye
      42s

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ .

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Join now Already a member? Log in

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Word for Mac 2011 Essential Training.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member ?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferences from the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Learn more, save more. Upgrade today!

Get our Annual Premium Membership at our best savings yet.

Upgrade to our Annual Premium Membership today and get even more value from your lynda.com subscription:

“In a way, I feel like you are rooting for me. Like you are really invested in my experience, and want me to get as much out of these courses as possible this is the best place to start on your journey to learning new material.”— Nadine H.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.