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In Outlook for Mac 2011 Essential Training, author Alicia Katz Pollock provides a comprehensive overview of the full-featured email, calendar, and scheduling application from Microsoft. The course covers the key fundamentals of the program, including sending and receiving email, creating and managing contacts, and scheduling tasks and appointments. It also covers Outlook 2011 organizational features such as the Media Browser, Conversation view, My Day, the Scrapbook, and more.
The first time you start Outlook for Mac, it will ask you if you want to import existing data from other programs. To start the import, I can either do it from this button down here, or if you're in Outlook, you'll be able to do that from the File button as well. To begin the import, it first asks what you want to import? We'll do several of these options. Let's start with importing an Outlook file from a PC. It already has a dot right here. I'll come down to this arrow to click Next. It wants to know if it's going to be a Windows file or a Mac file.
We'll go with Windows, and then it wants to know where the file is. I am going to go to my Desktop where I've saved the PST file and choose it, and click Import. It will start importing my emails, my calendar, my contacts, and all the information that I had in Outlook on my PC. Now, it's done. I'll click the Done button and now all of my email is down here in this account. Here is my Inbox, my Calendar, and more.
I am going to maximize my window. I'll click the green button, and I am going to go back to my mail, and now let's do this in a different way. I am going to go up to my File menu, and choose Import, and it's going to take me to that same window. Now let's say I'm an Entourage user, who has upgraded into Outlook. I'll go ahead and click Entourage, and we'll go through the same process. I'll click the little arrow in the lower right-hand corner, choose the version of Entourage that I had, click Next, select what it is that I want to import, I am going to go ahead and leave it on the default of everything, and I'll click the Next arrow.
Now, it's going to ask which identities? I am going to go ahead with the only one that I have and click Next. I am getting a message that it does not support synchronization of all the versions with Exchange Server. But that's okay. I am going to go ahead and click OK and now it has imported my Entourage information. Now, if you were using Apple Mail or Eudora, let's show you how to do that. I am going to go back up to the File menu and choose Import once again. This time, I am going to say Information from another application and I'll click the Arrow button to proceed, and here is where I have my choice of Apple Mail or Eudora, an older legacy email program.
I am going to stick with Apple Mail, and go to the next screen. I'll import my Messages, Accounts, Rules, and Signatures, click the button to go to the next screen in the lower right-hand corner, and choose Finish. So once I've done an import, you'll be able to see all your email accounts and all the setup from your previous programs in this navigation pane on the left-hand side. Outlook has made it very easy to import your mail, your calendar, your contacts, and all other information that you've had in the other email management programs.
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