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In PowerPoint for Mac 2011 Essential Training, author David Rivers demonstrates how to create effective slideshows and dynamic presentations using the tools in Microsoft PowerPoint 2011. The course provides in-depth instructions for changing the look of presentations: using built-in and custom themes, formatting text, inserting tables and charts, adding pictures and SmartArt drawings, and adding animation. It also shows how to proof presentations and ready them for viewing, and gives details on the different ways to share presentations. Exercise files are included with the course.
When you add text to a slide using the placeholders that are there already for you in a slide layout and as part of a theme, typically the formatting of that text is taking care of. It'll always be the right size. It'll always look right, be the right color, et cetera. But when you start adding your own text, using your own text boxes, or even using a shape, for example, like we did in the previous movie, you may need to format the text to look proper. That's what we're going to do using our Orientation presentation here. We do have a shape with some text inside.
You can see the text is way too small for the shape, and it's not the best color either. So there are some options for formatting this text. The first step though, is to select that text. We'll just go inside the text area. Click once, and you'll notice the entire shape is selected, because we've added the text to a shape. This could apply to a text box as well, what we're doing here. But because it's a shape, we have some formatting options that are going to appear. Notice on the Ribbon, in between the Home and the Themes tab is a Format tab. When we click this, we're going to see formatting options for the shape, which include formatting the text for us.
For example, you'll see here in the Shape Styles group, we've got a number of different options to choose from. They're all presets. We click the little dropdown arrow, and you can see there are quite a large number of options to choose from. So if we wanted to choose one of these green options in the very bottom right-hand corner, you can see it changes the shape, and the text inside remains the same. Now let's go back to this and choose something different; maybe something with a border around it would be better. Yeah, that's not bad. But you can see the text inside hasn't really changed.
So let's click and drag across the text. You can go from the right- hand side or the left-hand side. It's totally up to you. I'm going to click and drag to select all of it. We also have some options for text styles. You can see there is this little window here with the dropdown of its own. When we click that arrow, you're going to see a number of formatting options that are applied to our selected text. You can also see we can choose to apply the formatting to all text in the shape. So in this case, we already selected the text, so it doesn't matter which one we choose.
So we've got the green background. Maybe something that will stand out might be something gold, for example. Choose one of those. You can see now it's very difficult to notice the change, just because it's still selected, and it's not very big. So we'll click off the slide. Now it that does look better, but we do have some work to do. So we'll go back inside, and we'll click and drag across the text again. This time though, we're not going to use the presets. We're going to go back to the Home tab, because there is a whole group here, under Font, that allows us to change the font face, the font size, you can see it's defaulted to 18 points here.
So we can click this dropdown and choose something different, like 20: it gets a little bit bigger. Or we could use the up arrow and down arrow to increase or decrease the font size. Let's just bump it up until it fits nicely. You can see that's getting pretty close to the borders. It is bolded. We can tell because the Bold button is depressed. So all of these attributes are at our fingertips as well. We can turn Bold off by clicking it. We could try Underline by clicking it. Don't like it? Click it again to turn it off. We can also change the color of our font if we wanted to.
So the font color is currently a yellowish color, but we can go to maybe a bright yellow, and it's going to stand out. We can also choose from some of those styles that we saw using the Format tab on the Ribbon. They're also available to us here. So if you want to go back to something, you can see that makes it so it has to wrap around. And it doesn't look great like that, so we'll select it again. We'll just bump the size down until it fits perfectly. Now we'll just deselect it by clicking off the slide to see the end result. It looks pretty good.
All right, let's go back inside, and select our text again by clicking and dragging, because under Paragraph, we also have some options that we'll apply to our text; for example, the alignment. Right now, you can see the Center Alignment button is selected. So if you want it on the left-hand side or the right-hand side, you could select those. There is not a whole lot of room between the borders here, so it's a very subtle change. Or you can choose Justify Text. If you've got paragraph text, it's going to go from border to border. With a single line though, Center is the best option, so we'll go back to that.
All right, let's see what that looks like by clicking off the slide. Everything is deselected now. I'm not crazy about the color here. It doesn't really go with our background. So we'll select the symbol this time - not the text - and go back to the Format tab. Although we're not going to fiddle around with the text, we can still choose some options for our shape styles. We'll go back to this little dropdown. Let's go back to something nice and gold. Go to the third one in the bottom row. That looks pretty good, but we do need to change our text color now.
We have some additional options here in the Text Styles group. So we've got the preset styles. It's a good head start, if you wanted to. Let's go to one of these greens. And if you want to change the fill color or the line color yourself, you could do that as well. There are also some effects. We'll click the dropdown. Maybe a reflection would be cool. Let's try the Medium Reflection, 4 points. You can see that. That looks nice. We'll deselect, and there is our finished product. So you have a number of formatting options once you've got the text in there. And if you haven't used one of the placeholders that are part of a slide layout, or maybe part of the theme, you may need to do some formatting yourself.
You have all of the tools necessary to do that here in PowerPoint 2011.
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