New Feature: Playlist Center! Pick a topic and let our playlists guide the way.

Start learning with our library of video tutorials taught by experts. Get started

PowerPoint for Mac 2011 Essential Training
Illustration by

Formatting text on a slide


From:

PowerPoint for Mac 2011 Essential Training

with David Rivers

Video: Formatting text on a slide

When you add text to a slide using the placeholders that are there already for you in a slide layout and as part of a theme, typically the formatting of that text is taking care of. It'll always be the right size. It'll always look right, be the right color, et cetera. But when you start adding your own text, using your own text boxes, or even using a shape, for example, like we did in the previous movie, you may need to format the text to look proper. That's what we're going to do using our Orientation presentation here. We do have a shape with some text inside.
Expand all | Collapse all
  1. 4m 11s
    1. Welcome
      1m 20s
    2. Understanding PowerPoint
      2m 4s
    3. Using the exercise files
      47s
  2. 15m 58s
    1. Exploring the Presentation gallery
      4m 17s
    2. Understanding the Ribbon interface
      6m 7s
    3. Navigating presentations
      2m 56s
    4. Customizing the UI layout
      2m 38s
  3. 32m 42s
    1. Creating new presentations
      2m 56s
    2. Adding, removing, and arranging slides
      7m 5s
    3. Saving time with Outline mode
      5m 15s
    4. Separating slides into sections
      8m 37s
    5. Checking compatibility
      3m 15s
    6. Saving your presentations
      5m 34s
  4. 35m 23s
    1. Using themes
      4m 58s
    2. Creating your own themes
      2m 42s
    3. Changing the background
      5m 33s
    4. Designing slides
      3m 12s
    5. Working with slide layouts
      3m 58s
    6. Working with slide masters
      5m 51s
    7. Using headers and footers
      4m 25s
    8. Using and creating templates
      4m 44s
  5. 30m 14s
    1. Adding text with text slides and boxes
      3m 37s
    2. Adding text to a shape
      2m 16s
    3. Formatting text on a slide
      5m 42s
    4. Changing character direction
      4m 11s
    5. Creating lists using bullets and numbering
      5m 25s
    6. Changing spacing and indents
      4m 17s
    7. Finding and replacing content
      4m 46s
  6. 25m 28s
    1. Adding a table to a slide
      4m 47s
    2. Editing and formatting tables
      4m 25s
    3. Pasting a table from Excel
      5m 11s
    4. Inserting a chart
      5m 42s
    5. Pasting a chart from Excel
      5m 23s
  7. 26m 40s
    1. Inserting pictures and clip art
      2m 18s
    2. Replacing and adjusting pictures
      6m 40s
    3. Drawings and SmartArt
      6m 29s
    4. Adding video to a slide
      5m 53s
    5. Adding sound to a presentation
      5m 20s
  8. 18m 7s
    1. Using a template with animation
      5m 35s
    2. Animating objects on a slide
      6m 1s
    3. Using slide transition effects
      6m 31s
  9. 15m 7s
    1. Checking spelling
      5m 25s
    2. Finding synonyms, definitions, and translations
      4m 23s
    3. Setting AutoCorrect options
      5m 19s
  10. 40m 53s
    1. Using speaker notes
      3m 50s
    2. Showing and navigating a presentation
      4m 56s
    3. Using pointer options
      3m 59s
    4. Using presenter tools with two screens
      3m 44s
    5. Creating a self-running slideshow
      6m 40s
    6. Playing a self-running slideshow
      3m 44s
    7. Adding hyperlinks to a presentation
      5m 7s
    8. Using action buttons
      8m 53s
  11. 28m 5s
    1. Using comments
      3m 58s
    2. Printing notes, handouts, and slides
      4m 17s
    3. Sending a slideshow to iPhoto
      2m 57s
    4. Creating PowerPoint pictures
      2m 43s
    5. Creating a PowerPoint movie
      3m 56s
    6. Creating a PDF presentation
      1m 49s
    7. Creating custom slideshows
      3m 57s
    8. Broadcasting a presentation over the web
      4m 28s
  12. 8m 52s
    1. Changing PowerPoint preferences
      3m 29s
    2. Customizing the Ribbon and toolbars
      5m 23s
  13. 22s
    1. Goodbye
      22s

Watch this entire course now—plus get access to every course in the library. Each course includes high-quality videos taught by expert instructors.

Become a member
please wait ...
PowerPoint for Mac 2011 Essential Training
4h 42m Beginner Oct 27, 2010

Viewers: in countries Watching now:

In PowerPoint for Mac 2011 Essential Training, author David Rivers demonstrates how to create effective slideshows and dynamic presentations using the tools in Microsoft PowerPoint 2011. The course provides in-depth instructions for changing the look of presentations: using built-in and custom themes, formatting text, inserting tables and charts, adding pictures and SmartArt drawings, and adding animation. It also shows how to proof presentations and ready them for viewing, and gives details on the different ways to share presentations. Exercise files are included with the course.

Topics include:
  • Exploring the Presentation Gallery
  • Adding, removing, and arranging slides
  • Working with slide layouts and slide masters
  • Using and creating templates
  • Adding and formatting text
  • Working with tables and charts
  • Inserting images
  • Adding video and sound to a presentation
  • Animating slide transitions and slide objects
  • Showing and sharing presentations
Subjects:
Business Presentations
Software:
Office PowerPoint PowerPoint for Mac Office for Mac
Author:
David Rivers

Formatting text on a slide

When you add text to a slide using the placeholders that are there already for you in a slide layout and as part of a theme, typically the formatting of that text is taking care of. It'll always be the right size. It'll always look right, be the right color, et cetera. But when you start adding your own text, using your own text boxes, or even using a shape, for example, like we did in the previous movie, you may need to format the text to look proper. That's what we're going to do using our Orientation presentation here. We do have a shape with some text inside.

You can see the text is way too small for the shape, and it's not the best color either. So there are some options for formatting this text. The first step though, is to select that text. We'll just go inside the text area. Click once, and you'll notice the entire shape is selected, because we've added the text to a shape. This could apply to a text box as well, what we're doing here. But because it's a shape, we have some formatting options that are going to appear. Notice on the Ribbon, in between the Home and the Themes tab is a Format tab. When we click this, we're going to see formatting options for the shape, which include formatting the text for us.

For example, you'll see here in the Shape Styles group, we've got a number of different options to choose from. They're all presets. We click the little dropdown arrow, and you can see there are quite a large number of options to choose from. So if we wanted to choose one of these green options in the very bottom right-hand corner, you can see it changes the shape, and the text inside remains the same. Now let's go back to this and choose something different; maybe something with a border around it would be better. Yeah, that's not bad. But you can see the text inside hasn't really changed.

So let's click and drag across the text. You can go from the right- hand side or the left-hand side. It's totally up to you. I'm going to click and drag to select all of it. We also have some options for text styles. You can see there is this little window here with the dropdown of its own. When we click that arrow, you're going to see a number of formatting options that are applied to our selected text. You can also see we can choose to apply the formatting to all text in the shape. So in this case, we already selected the text, so it doesn't matter which one we choose.

So we've got the green background. Maybe something that will stand out might be something gold, for example. Choose one of those. You can see now it's very difficult to notice the change, just because it's still selected, and it's not very big. So we'll click off the slide. Now it that does look better, but we do have some work to do. So we'll go back inside, and we'll click and drag across the text again. This time though, we're not going to use the presets. We're going to go back to the Home tab, because there is a whole group here, under Font, that allows us to change the font face, the font size, you can see it's defaulted to 18 points here.

So we can click this dropdown and choose something different, like 20: it gets a little bit bigger. Or we could use the up arrow and down arrow to increase or decrease the font size. Let's just bump it up until it fits nicely. You can see that's getting pretty close to the borders. It is bolded. We can tell because the Bold button is depressed. So all of these attributes are at our fingertips as well. We can turn Bold off by clicking it. We could try Underline by clicking it. Don't like it? Click it again to turn it off. We can also change the color of our font if we wanted to.

So the font color is currently a yellowish color, but we can go to maybe a bright yellow, and it's going to stand out. We can also choose from some of those styles that we saw using the Format tab on the Ribbon. They're also available to us here. So if you want to go back to something, you can see that makes it so it has to wrap around. And it doesn't look great like that, so we'll select it again. We'll just bump the size down until it fits perfectly. Now we'll just deselect it by clicking off the slide to see the end result. It looks pretty good.

All right, let's go back inside, and select our text again by clicking and dragging, because under Paragraph, we also have some options that we'll apply to our text; for example, the alignment. Right now, you can see the Center Alignment button is selected. So if you want it on the left-hand side or the right-hand side, you could select those. There is not a whole lot of room between the borders here, so it's a very subtle change. Or you can choose Justify Text. If you've got paragraph text, it's going to go from border to border. With a single line though, Center is the best option, so we'll go back to that.

All right, let's see what that looks like by clicking off the slide. Everything is deselected now. I'm not crazy about the color here. It doesn't really go with our background. So we'll select the symbol this time - not the text - and go back to the Format tab. Although we're not going to fiddle around with the text, we can still choose some options for our shape styles. We'll go back to this little dropdown. Let's go back to something nice and gold. Go to the third one in the bottom row. That looks pretty good, but we do need to change our text color now.

We have some additional options here in the Text Styles group. So we've got the preset styles. It's a good head start, if you wanted to. Let's go to one of these greens. And if you want to change the fill color or the line color yourself, you could do that as well. There are also some effects. We'll click the dropdown. Maybe a reflection would be cool. Let's try the Medium Reflection, 4 points. You can see that. That looks nice. We'll deselect, and there is our finished product. So you have a number of formatting options once you've got the text in there. And if you haven't used one of the placeholders that are part of a slide layout, or maybe part of the theme, you may need to do some formatting yourself.

You have all of the tools necessary to do that here in PowerPoint 2011.

There are currently no FAQs about PowerPoint for Mac 2011 Essential Training.

 
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.
Upgrade now


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

join now Upgrade now

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed PowerPoint for Mac 2011 Essential Training.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.