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PowerPoint for Mac 2011 Essential Training

Finding synonyms, definitions, and translations


From:

PowerPoint for Mac 2011 Essential Training

with David Rivers

Video: Finding synonyms, definitions, and translations

When you're working with text in your presentation the occasion may arise where you need to find a definition for a word, or maybe you need to find synonyms, or even translate a word or two. Well, these are all reference tools that are built into the Microsoft Office 2011 Suite of Applications, and we have access to them from PowerPoint. So we're going to take a look right now using our TT_Tour presentation, and lets us go down to slide 4 for a second, where we see the Endorsement. Maybe we need to find a better word for 'standards.' We see that down at the end of a paragraph.
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  1. 4m 11s
    1. Welcome
      1m 20s
    2. Understanding PowerPoint
      2m 4s
    3. Using the exercise files
      47s
  2. 15m 58s
    1. Exploring the Presentation gallery
      4m 17s
    2. Understanding the Ribbon interface
      6m 7s
    3. Navigating presentations
      2m 56s
    4. Customizing the UI layout
      2m 38s
  3. 32m 42s
    1. Creating new presentations
      2m 56s
    2. Adding, removing, and arranging slides
      7m 5s
    3. Saving time with Outline mode
      5m 15s
    4. Separating slides into sections
      8m 37s
    5. Checking compatibility
      3m 15s
    6. Saving your presentations
      5m 34s
  4. 35m 23s
    1. Using themes
      4m 58s
    2. Creating your own themes
      2m 42s
    3. Changing the background
      5m 33s
    4. Designing slides
      3m 12s
    5. Working with slide layouts
      3m 58s
    6. Working with slide masters
      5m 51s
    7. Using headers and footers
      4m 25s
    8. Using and creating templates
      4m 44s
  5. 30m 14s
    1. Adding text with text slides and boxes
      3m 37s
    2. Adding text to a shape
      2m 16s
    3. Formatting text on a slide
      5m 42s
    4. Changing character direction
      4m 11s
    5. Creating lists using bullets and numbering
      5m 25s
    6. Changing spacing and indents
      4m 17s
    7. Finding and replacing content
      4m 46s
  6. 25m 28s
    1. Adding a table to a slide
      4m 47s
    2. Editing and formatting tables
      4m 25s
    3. Pasting a table from Excel
      5m 11s
    4. Inserting a chart
      5m 42s
    5. Pasting a chart from Excel
      5m 23s
  7. 26m 40s
    1. Inserting pictures and clip art
      2m 18s
    2. Replacing and adjusting pictures
      6m 40s
    3. Drawings and SmartArt
      6m 29s
    4. Adding video to a slide
      5m 53s
    5. Adding sound to a presentation
      5m 20s
  8. 18m 7s
    1. Using a template with animation
      5m 35s
    2. Animating objects on a slide
      6m 1s
    3. Using slide transition effects
      6m 31s
  9. 15m 7s
    1. Checking spelling
      5m 25s
    2. Finding synonyms, definitions, and translations
      4m 23s
    3. Setting AutoCorrect options
      5m 19s
  10. 40m 53s
    1. Using speaker notes
      3m 50s
    2. Showing and navigating a presentation
      4m 56s
    3. Using pointer options
      3m 59s
    4. Using presenter tools with two screens
      3m 44s
    5. Creating a self-running slideshow
      6m 40s
    6. Playing a self-running slideshow
      3m 44s
    7. Adding hyperlinks to a presentation
      5m 7s
    8. Using action buttons
      8m 53s
  11. 28m 5s
    1. Using comments
      3m 58s
    2. Printing notes, handouts, and slides
      4m 17s
    3. Sending a slideshow to iPhoto
      2m 57s
    4. Creating PowerPoint pictures
      2m 43s
    5. Creating a PowerPoint movie
      3m 56s
    6. Creating a PDF presentation
      1m 49s
    7. Creating custom slideshows
      3m 57s
    8. Broadcasting a presentation over the web
      4m 28s
  12. 8m 52s
    1. Changing PowerPoint preferences
      3m 29s
    2. Customizing the Ribbon and toolbars
      5m 23s
  13. 22s
    1. Goodbye
      22s

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PowerPoint for Mac 2011 Essential Training
4h 42m Beginner Oct 27, 2010

Viewers: in countries Watching now:

In PowerPoint for Mac 2011 Essential Training, author David Rivers demonstrates how to create effective slideshows and dynamic presentations using the tools in Microsoft PowerPoint 2011. The course provides in-depth instructions for changing the look of presentations: using built-in and custom themes, formatting text, inserting tables and charts, adding pictures and SmartArt drawings, and adding animation. It also shows how to proof presentations and ready them for viewing, and gives details on the different ways to share presentations. Exercise files are included with the course.

Topics include:
  • Exploring the Presentation Gallery
  • Adding, removing, and arranging slides
  • Working with slide layouts and slide masters
  • Using and creating templates
  • Adding and formatting text
  • Working with tables and charts
  • Inserting images
  • Adding video and sound to a presentation
  • Animating slide transitions and slide objects
  • Showing and sharing presentations
Subjects:
Business Presentations
Software:
Office PowerPoint PowerPoint for Mac Office for Mac
Author:
David Rivers

Finding synonyms, definitions, and translations

When you're working with text in your presentation the occasion may arise where you need to find a definition for a word, or maybe you need to find synonyms, or even translate a word or two. Well, these are all reference tools that are built into the Microsoft Office 2011 Suite of Applications, and we have access to them from PowerPoint. So we're going to take a look right now using our TT_Tour presentation, and lets us go down to slide 4 for a second, where we see the Endorsement. Maybe we need to find a better word for 'standards.' We see that down at the end of a paragraph.

There are a couple of things we can do to access the built-in Thesaurus. One option is to go up to Tools and then down to Thesaurus, and notice it opens up our Reference tools, and Thesaurus is opened up at the top here. I'll just close that up for a second because we would have to type in the word standards and then find the meanings and so on and then insert the word that we want, but where would it be inserted? So, before you open the Reference tools, there is a better option. Double-click the word first to select it - you can click and drag too, if you want - and now right click or Ctrl+Click, so you'll notice we have the ability here to access our Reference tools.

We're going to go down to Look Up, across and down to Thesaurus. This opens up the exact same thing we saw a moment ago in our Reference tools, but this time the word 'standards' is already there. We see some meanings down below and some synonyms. So if the meaning of standards is values - maybe its criterions actually - you can see the synonyms that we're looking for standards here include things like benchmarks and paradigms, and all we have to do is move down and find the one that we're looking for, let's go with specifications and then click Insert, and it replaces the word that was already highlighted. Standards is now specifications, just like that.

Now when we're done with the Reference tools, we can close then up or just leave them open off to the side and continue to work on our presentation. Now let's scroll down a little bit further. We'll go to Our Story here. And you can see where it all started in 1903, beginning in Italy, and moving to upstate New York. And let's say we wanted to look for the translation for farm. Wouldn't it be nice to use the Italian word for farm here? So let's double-click farm. Now we can also access the Reference tools by clicking the Reference tools button on the toolbar.

This will show or hide the toolbox, which includes our Reference tools. You'll notice the word farm is not already there. So it's almost always best to select the word, Ctrl+Click or right- click and then go down to, in this case, not Look Up, but Translate. And when we do that, you can see now we are back in our Reference tools here with the word farm at the top. We're still looking at the Thesaurus, but down at the bottom we also have Translation. Here all you have to do is choose the languages you want to convert to and from. In this case, it's an English word so we need that in the From field.

To, we would select Italian, if you don't already have it, and there it is. There are the words that we're looking for. Now in this case we don't have an Insert button, so we would actually have to select these words and copy them if you wanted to do it that way, or just simply go over here where we see farm on our slide and type in what we see in our Reference tools. So it's now quite as automated as the Thesaurus, but it's there if we need it. The other things you'll find here in Reference tools include a Dictionary, so let's just click the little arrow next to Translation to collapse that, and we'll go to Dictionary.

If you see a message saying that online tools haven't been activated, there should be a link to do it, and then all of these functions become available to you. The dictionary, you can see with farm still selected down below. You can see the noun. You get some definitions. So if there's a word you're not sure about in your presentation, and you're going to be talking about it, you might want to look up the meanings. And once again, when you're done with the Reference tools, just close them up and go back to working on your presentation.

So it's not just checking your spelling. There is a built-in Thesaurus for Synonyms when you can't find that perfect word. You can translate words, even look up the meanings of words so you know what you are talking about when you present.

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