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Exploring the user interface

From: Outlook for Mac 2011 Essential Training

Video: Exploring the user interface

Outlook for Mac 2011 introduces the tab-driven interface to Mac users. Now your most used commands are right at your fingertips. Let's start at the very top. Across the top of your screen are familiar menus, containing all the commands you'll need for using Outlook. If I click on Outlook, it gives me my Preferences and some other Outlook commands. File is for New, Open, Close, Save, importing and exporting and printing. The Edit menu contains Undo and Redo, Cut, Copy, Paste and some other commands as well.

Exploring the user interface

Outlook for Mac 2011 introduces the tab-driven interface to Mac users. Now your most used commands are right at your fingertips. Let's start at the very top. Across the top of your screen are familiar menus, containing all the commands you'll need for using Outlook. If I click on Outlook, it gives me my Preferences and some other Outlook commands. File is for New, Open, Close, Save, importing and exporting and printing. The Edit menu contains Undo and Redo, Cut, Copy, Paste and some other commands as well.

The View menu controls how everything appears on your screen. Message is all the tools for using your email but this item will change. If I'm on my Calendar they will say Meeting, if I'm in my Contacts it will say Contact, if I'm in my Tasks it will say Tasks, and if I'm in my Notes it will have commands for the Notes. I'll go back to my Mail. This Format menu has all the commands for formatting my text and the appearance of the words. Tools has all of the Outlook's tools.

The Window menu controls the appearance of all of the different screens that you might see in Outlook. Here's your Help and if you're working with scripts you'll be able to control them here. Now, at the top of the Outlook window itself, there are several buttons. The first one sends and receives new mail. The next two are Undo and Redo. Here's a Quick Print, sending your item straight to the printer. This one opens My Day, a small interface allowing you to see today's appointments and to do's from a small utility window and the last one is for searching Outlook's Help.

At the bottom left corner of the screen is a list in Outlook's components. Mail, Calendar, Contacts, Tasks and Notes. As you click on each one, the window will change to that tool. I'll go back to Mail. Now, let's look at the Ribbons. There are three, Home, Organize and Tools. As you click on each one, you'll see it through related commands. The Ribbons are dynamic and the buttons will change depending whether you're in Mail or in Calendar or in Contacts.

The Tools menu though is the same in all the components. I'll go back to Home. If you'd like to minimize this Ribbon to give you more room, go over to the far right and click on this little caret right here. Now that you're familiar with the layout of the program, let's learn to use all of Outlook's tools.

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This video is part of

Image for Outlook for Mac 2011 Essential Training
Outlook for Mac 2011 Essential Training

68 video lessons · 10745 viewers

Alicia Katz Pollock
Author

 
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  1. 54s
    1. Welcome
      54s
  2. 26m 12s
    1. Introducing Outlook 2011
      2m 1s
    2. Setting up Exchange accounts
      3m 8s
    3. Setting up IMAP accounts
      2m 19s
    4. Setting up POP accounts manually
      3m 31s
    5. Importing email from other applications
      2m 49s
    6. Importing and exporting contacts
      3m 47s
    7. Exploring the user interface
      2m 30s
    8. Customizing the view
      3m 7s
    9. Creating categories
      3m 0s
  3. 13m 29s
    1. Exploring the Inbox
      1m 51s
    2. Checking for new mail
      3m 42s
    3. Reading email
      3m 0s
    4. Deleting email
      1m 15s
    5. Previewing and saving attachments
      1m 46s
    6. Printing emails
      1m 55s
  4. 27m 31s
    1. Creating a new message
      4m 10s
    2. Formatting messages
      5m 18s
    3. Adding attachments
      1m 43s
    4. Adding pictures with the Media Browser
      2m 22s
    5. Information Rights Management
      3m 15s
    6. Replying and forwarding
      3m 5s
    7. Working with signatures
      4m 11s
    8. Working with priorities
      1m 9s
    9. Setting up Out of Office auto-replies
      2m 18s
  5. 20m 46s
    1. Arranging your Inbox
      3m 40s
    2. Using the Conversation view
      2m 47s
    3. Organizing messages with folders
      3m 48s
    4. Creating message rules
      7m 23s
    5. The Mailing List Manager
      2m 12s
    6. Filtering messages
      56s
  6. 9m 1s
    1. Setting junk mail protection levels
      3m 41s
    2. Managing your Junk folder
      3m 17s
    3. Recognizing spam
      2m 3s
  7. 19m 9s
    1. Viewing contacts
      2m 42s
    2. Creating contacts
      6m 14s
    3. Creating contact groups
      2m 40s
    4. Sending email to your contacts
      1m 0s
    5. Printing your contact list
      1m 50s
    6. Syncing contacts
      1m 58s
    7. Working with vCards and exporting
      2m 45s
  8. 25m 42s
    1. Viewing the Calendar
      5m 25s
    2. Creating appointments
      7m 12s
    3. Creating recurring appointments
      3m 34s
    4. Creating meetings and inviting attendees
      5m 29s
    5. Adding holidays
      2m 23s
    6. Printing your calendar
      1m 39s
  9. 7m 8s
    1. Creating new tasks and completing them
      2m 28s
    2. Managing your tasks
      4m 40s
  10. 9m 28s
    1. Creating new notes
      4m 50s
    2. Managing your notes
      3m 44s
    3. Printing notes
      54s
  11. 20m 8s
    1. Using categories
      6m 14s
    2. Flagging items
      4m 15s
    3. Searching and smart folders
      4m 49s
    4. Using folders
      1m 36s
    5. Right-clicking
      3m 14s
  12. 37m 57s
    1. Delegating and sharing public folders
      5m 12s
    2. Syncing Exchange and IMAP
      1m 9s
    3. Setting preferences
      7m 1s
    4. Using AutoCorrect
      2m 9s
    5. Using My Day
      5m 16s
    6. Using the Scrapbook
      5m 38s
    7. Using the reference tools
      2m 58s
    8. Getting help
      2m 34s
    9. Backing up
      3m 6s
    10. Using the Database Utility
      2m 54s
  13. 32s
    1. Final thoughts
      32s

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