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In Outlook for Mac 2011 Essential Training, author Alicia Katz Pollock provides a comprehensive overview of the full-featured email, calendar, and scheduling application from Microsoft. The course covers the key fundamentals of the program, including sending and receiving email, creating and managing contacts, and scheduling tasks and appointments. It also covers Outlook 2011 organizational features such as the Media Browser, Conversation view, My Day, the Scrapbook, and more.
Outlook for Mac 2011 introduces the tab-driven interface to Mac users. Now your most used commands are right at your fingertips. Let's start at the very top. Across the top of your screen are familiar menus, containing all the commands you'll need for using Outlook. If I click on Outlook, it gives me my Preferences and some other Outlook commands. File is for New, Open, Close, Save, importing and exporting and printing. The Edit menu contains Undo and Redo, Cut, Copy, Paste and some other commands as well.
The View menu controls how everything appears on your screen. Message is all the tools for using your email but this item will change. If I'm on my Calendar they will say Meeting, if I'm in my Contacts it will say Contact, if I'm in my Tasks it will say Tasks, and if I'm in my Notes it will have commands for the Notes. I'll go back to my Mail. This Format menu has all the commands for formatting my text and the appearance of the words. Tools has all of the Outlook's tools.
The Window menu controls the appearance of all of the different screens that you might see in Outlook. Here's your Help and if you're working with scripts you'll be able to control them here. Now, at the top of the Outlook window itself, there are several buttons. The first one sends and receives new mail. The next two are Undo and Redo. Here's a Quick Print, sending your item straight to the printer. This one opens My Day, a small interface allowing you to see today's appointments and to do's from a small utility window and the last one is for searching Outlook's Help.
At the bottom left corner of the screen is a list in Outlook's components. Mail, Calendar, Contacts, Tasks and Notes. As you click on each one, the window will change to that tool. I'll go back to Mail. Now, let's look at the Ribbons. There are three, Home, Organize and Tools. As you click on each one, you'll see it through related commands. The Ribbons are dynamic and the buttons will change depending whether you're in Mail or in Calendar or in Contacts.
The Tools menu though is the same in all the components. I'll go back to Home. If you'd like to minimize this Ribbon to give you more room, go over to the far right and click on this little caret right here. Now that you're familiar with the layout of the program, let's learn to use all of Outlook's tools.
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