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In PowerPoint for Mac 2011 Essential Training, author David Rivers demonstrates how to create effective slideshows and dynamic presentations using the tools in Microsoft PowerPoint 2011. The course provides in-depth instructions for changing the look of presentations: using built-in and custom themes, formatting text, inserting tables and charts, adding pictures and SmartArt drawings, and adding animation. It also shows how to proof presentations and ready them for viewing, and gives details on the different ways to share presentations. Exercise files are included with the course.
When you are ready to start using PowerPoint, there are a number of different ways to launch the application. One option is to go down to the Dock. The Dock will automatically display each of the applications in the Office suite. They were placed there during the actual installation. So for PowerPoint, you will look for the big orange p. Click once and you have launched the application. There are other ways though, if you don't like to have too many items on your Dock. The option I like to use is Spotlight. Click the magnifying glass in the very top right-hand corner of your screen and start to type PowerPoint.
You might only need to type po, for example, and there you see it, the top hit, PowerPoint. If you need to go down to Applications, you might find it there as well. Of course, the long way is to click Go from Finder, select Applications and then look for Microsoft Office 2011. You will see a little arrow next to it to expand that and display the various applications, including Microsoft PowerPoint. There it is, the app. Double-click, and you will launch PowerPoint. So, however you would like to do it, go ahead and do it, and the first thing you will see is the Project Gallery.
A Project Gallery that you see might look a little different from mine. It all depends on how you used it, if you have used it, to this point. For example, you will see a slider down at the bottom that allows you to increase or decrease the size of the thumbnails that appear for the various presentation templates. So the presentation gallery that you are looking at will help you to get started creating a brand-new presentation, but it can also be used to access recent presentations that you have worked on.
So, for example, if you want to look at all of your recent presentations, you'll see a number next to it - in my case I see a nine - and I can access all nine of those recent presentations to go back to them quickly, or I could just look at the ones I have worked with today, yesterday, in the past week. Each time you click one of these, you are going to see thumbnail representations of the various presentations, and you can simply select one to view information about it on the right-hand pane. Now the right-hand pane does display information like when it was created, last opened, and so on, where it's located, the size.
If you don't like seeing that information, you want more room for the thumbnails you can open or close this right pane by clicking the button at the very top. And there it goes. Now we've got more room to see our thumbnails. If you want it back, click the same button; it is a toggle. So at this point you can select something. If you want to go back to your templates, you can click Presentations, scroll through the various templates to choose from. If you are connected to the Internet, you can go to online templates as well. Once you have found something, such as a pitch book let's say, you can go to the right-hand pane now and see that there are six sample slides.
We are at one of six. And you can navigate through them. And if you don't like the color scheme, you can go down and change the color scheme before you create this new presentation, If you want something like Advantage and you want to change the fonts that are used, you can see the font set that's being used. You will see little samples of those fonts. Let's say we want to go to Arial or Cambria maybe. And then you can change the slide size as well. If you are on a wide screen and you are going to be presenting in front of a large crowd, using a projector, let's say, you might want to change this to Wide Screen to match her own screen, and you will see a thumbnail representation using the new settings up there, and then all you have to do is click Choose to start creating.
Now just before we do that though, you will notice at the very bottom here there is a check box. If you don't like seeing the PowerPoint presentation gallery every time you launch PowerPoint, you can choose not to see this when opening PowerPoint, by clicking the check box, and all that will happen now when you launch PowerPoint is you will be presented with a new blank presentation. That means you will be starting from scratch. You can go to Open existing presentations. You can create new ones using the same templates. And you can always turn this back on.
We will do that a little bit later when we talk about the presentation gallery in another movie. So once you've got your selections made, you click Choose. This launches PowerPoint with your selected template, and you are ready to start creating your very first presentation.
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