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In Outlook for Mac 2011 Essential Training, author Alicia Katz Pollock provides a comprehensive overview of the full-featured email, calendar, and scheduling application from Microsoft. The course covers the key fundamentals of the program, including sending and receiving email, creating and managing contacts, and scheduling tasks and appointments. It also covers Outlook 2011 organizational features such as the Media Browser, Conversation view, My Day, the Scrapbook, and more.
Let's start using Outlook and its most popular component, email. To view you Inbox you can click on Mail down here on the left corner, go up to the View menu, highlight Go To, and click on Mail or press the keyboard command Command+1. Outlook defaults with your messages in a list like this, with the contents in the pane to the right, but you can change that. You can go up to the View menu, highlight Reading pane, and change it to Below or Hidden and you can do the same thing by going to the Organize Ribbon right here and choosing Reading pane.
This is what it looks like when they are below and here is what it looks like when they are hidden. It's just a list of messages. If they are hidden, you will double-click on a message to open it in a new window. To unhide the messages, you can also click on this little dot right here and bring it up. I am going to put the Reading pane back to the right. If you have more than one email account, you can list each one separately, the Inbox opens and collapses, and next to each email account there is a little disclosure triangle so that you can open it and collapse it.
If you go up to the Outlook menu in the upper left corner and choose Preferences under the General button, you can choose to group all of the messages into one Inbox or if I uncheck it, they will all appear separately. Because I have four email accounts, I actually find this view easier. You can also choose to hide folders from POP accounts, where the messages are downloaded to your computer, but I definitely would like to see those. If you're also using Apple mail, Thunderbird or another email reader, you will need to click this button to make your computer default to outlook for all of the mail, calendar, and address integration on your Mac.
I will go ahead and click the red button to close my Preferences. All of these options allow you to arrange your Inbox so that it's easy for you to use.
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