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In Word for Mac 2011 Essential Training, author Maria Langer shows how to create, format, and print a wide variety of documents in Microsoft Word 2011. The course covers building outlines, formatting text and pages, working with headers and footers, using themes and styles, adding multimedia, and more. It also shows how to customize and automate Word 2011, including how to record macros. Exercise files accompany the course.
If you're brand-new to Word processing, you'll likely find the videos in this chapter helpful to learn how to enter and perform simple edits on text. Along the way, I think you'll learn a few tips for making the process easier. Let's get started by creating a blank new document. The quickest way to do that is to choose File > New Blank Document or press Command+N. Now the document may appear in Draft View or Print Layout View. You can create and edit it in either view. You can also switch from one view to the other as often as you like.
The first button is Draft View and then the fourth button is Print Layout View. I'm going to stick with Draft View for now. If you skipped the video about Word's views and you need to know more about them, be sure to watch that video later. We're going to create a document that's part of the company's marketing material. It's a first-person message from the company's owner. For now, we'll just type in a few lines to get started, so let's start by typing this in. In 1903, my great grandparents...
Well you should notice is that the characters you type appear at the blinking insertion point. That's important to know, especially if you want to insert text, which we'll do in another video. Now if you're having trouble seeing the text, you could magnify the view of the Windows contents, without actually changing the text size. To change the magnification, you just choose an option from the zoom drop-down list. That's what this is up here. I usually pick 125% for a standard size font, but let's go to 150% for this example.
You can also type a custom percentage into the text box if you like, and then just press Return or Enter and it will make it that exact percentage, but we'll stick to 150%. Remember this magnifies the view without changing the font size. I explain how to change the font size in the chapter about formatting text characters. Let's keep typing. In 1903, my great grandparents came to the United States from Italy.
Not only did they bring-- Now notice when the word they didn't fit on the line. It automatically moved to the next line. This is called word wrap and it's an important feature of word processors. Let's type in a little more. Their recipes for traditional home- style Italian cooking, but they also brought their knowledge. Well, if you make a mistake while typing, you can immediately fix it.
Just press the Delete key on the keyboard and it will delete the character immediately to the left of the blinking insertion point. You can then fix the error. Knowledge of raising olives for the creation of fine olive oil. When you're finish with a paragraph, press the Return key. Return inserts a nonprinting character called a paragraph marker that tells Word you're finished with one paragraph and want to start another.
Paragraph markers are very important when it comes to paragraph formatting, as I discuss later in this course. I should point out here that, you can see nonprinting characters like paragraph markers by displaying them. Click the Show all nonprinting characters button up here on the standard toolbar. Not only will you see the paragraph marker that you just typed, but you'll also see space characters between words that look like little tiny blue dots. Other characters including tabs would also appear, as we'll see in other videos.
You can also specify which nonprinting character should appear by setting options in Word preferences. Choose Word > Preferences or press Command+Comma, and then in the dialog that appears click the View button. This area here under Nonprinting characters lets you specify which character should appear. Right now I'm going to leave it set to All, but if I only wanted to show certain ones, I would just turn on those checkboxes. I'm going to click OK, go back to the document. Of course, you don't have to look at the nonprinting characters at all.
Just click the button to hide them again. Many people use a blank paragraph to add space between paragraphs. So instead of pressing Return once at the end of a paragraph, they might press it twice. So I'll press it again, now when you start typing the next paragraph, there's a blank line between them. We'll type a little bit more. Over several decades, they perfected the process that now lies at the heart of Two Trees Extra Virgin Olive Oil. Get the idea? This might be a good time to save this document.
If you're following along with me, use the Save command to save it. Just pull down the File menu, pick Save, or press Command+S, and then in the dialog that appears, choose the folder you want to save it into and give it a name. I'm just going to name this Owner Message, and I click Save. We're going to be using various versions of this document in the next few videos. As you can see, there isn't much to entering text in a Word document.
Just make sure the insertion point is where you want the text to go, in this case at the very beginning of a brand-new document, and type. Next we'll look at how to insert and delete text.
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