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Entering text

From: Word for Mac 2011 Essential Training

Video: Entering text

If you're brand-new to Word processing, you'll likely find the videos in this chapter helpful to learn how to enter and perform simple edits on text. Along the way, I think you'll learn a few tips for making the process easier. Let's get started by creating a blank new document. The quickest way to do that is to choose File > New Blank Document or press Command+N. Now the document may appear in Draft View or Print Layout View. You can create and edit it in either view. You can also switch from one view to the other as often as you like.

Entering text

If you're brand-new to Word processing, you'll likely find the videos in this chapter helpful to learn how to enter and perform simple edits on text. Along the way, I think you'll learn a few tips for making the process easier. Let's get started by creating a blank new document. The quickest way to do that is to choose File > New Blank Document or press Command+N. Now the document may appear in Draft View or Print Layout View. You can create and edit it in either view. You can also switch from one view to the other as often as you like.

The first button is Draft View and then the fourth button is Print Layout View. I'm going to stick with Draft View for now. If you skipped the video about Word's views and you need to know more about them, be sure to watch that video later. We're going to create a document that's part of the company's marketing material. It's a first-person message from the company's owner. For now, we'll just type in a few lines to get started, so let's start by typing this in. In 1903, my great grandparents...

Well you should notice is that the characters you type appear at the blinking insertion point. That's important to know, especially if you want to insert text, which we'll do in another video. Now if you're having trouble seeing the text, you could magnify the view of the Windows contents, without actually changing the text size. To change the magnification, you just choose an option from the zoom drop-down list. That's what this is up here. I usually pick 125% for a standard size font, but let's go to 150% for this example.

You can also type a custom percentage into the text box if you like, and then just press Return or Enter and it will make it that exact percentage, but we'll stick to 150%. Remember this magnifies the view without changing the font size. I explain how to change the font size in the chapter about formatting text characters. Let's keep typing. In 1903, my great grandparents came to the United States from Italy.

Not only did they bring-- Now notice when the word they didn't fit on the line. It automatically moved to the next line. This is called word wrap and it's an important feature of word processors. Let's type in a little more. Their recipes for traditional home- style Italian cooking, but they also brought their knowledge. Well, if you make a mistake while typing, you can immediately fix it.

Just press the Delete key on the keyboard and it will delete the character immediately to the left of the blinking insertion point. You can then fix the error. Knowledge of raising olives for the creation of fine olive oil. When you're finish with a paragraph, press the Return key. Return inserts a nonprinting character called a paragraph marker that tells Word you're finished with one paragraph and want to start another.

Paragraph markers are very important when it comes to paragraph formatting, as I discuss later in this course. I should point out here that, you can see nonprinting characters like paragraph markers by displaying them. Click the Show all nonprinting characters button up here on the standard toolbar. Not only will you see the paragraph marker that you just typed, but you'll also see space characters between words that look like little tiny blue dots. Other characters including tabs would also appear, as we'll see in other videos.

You can also specify which nonprinting character should appear by setting options in Word preferences. Choose Word > Preferences or press Command+Comma, and then in the dialog that appears click the View button. This area here under Nonprinting characters lets you specify which character should appear. Right now I'm going to leave it set to All, but if I only wanted to show certain ones, I would just turn on those checkboxes. I'm going to click OK, go back to the document. Of course, you don't have to look at the nonprinting characters at all.

Just click the button to hide them again. Many people use a blank paragraph to add space between paragraphs. So instead of pressing Return once at the end of a paragraph, they might press it twice. So I'll press it again, now when you start typing the next paragraph, there's a blank line between them. We'll type a little bit more. Over several decades, they perfected the process that now lies at the heart of Two Trees Extra Virgin Olive Oil. Get the idea? This might be a good time to save this document.

If you're following along with me, use the Save command to save it. Just pull down the File menu, pick Save, or press Command+S, and then in the dialog that appears, choose the folder you want to save it into and give it a name. I'm just going to name this Owner Message, and I click Save. We're going to be using various versions of this document in the next few videos. As you can see, there isn't much to entering text in a Word document.

Just make sure the insertion point is where you want the text to go, in this case at the very beginning of a brand-new document, and type. Next we'll look at how to insert and delete text.

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This video is part of

Image for Word for Mac 2011 Essential Training
Word for Mac 2011 Essential Training

95 video lessons · 20535 viewers

Maria Langer
Author

 
Expand all | Collapse all
  1. 5m 6s
    1. Welcome
      1m 8s
    2. Word processing basics
      3m 9s
    3. Using the exercise files
      49s
  2. 21m 53s
    1. Menus, shortcut keys, and toolbars
      3m 43s
    2. The Ribbon
      2m 32s
    3. The Toolbox and the Media Browser
      2m 27s
    4. The Sidebar
      1m 42s
    5. Document views
      5m 24s
    6. Navigating windows and documents
      6m 5s
  3. 13m 40s
    1. Using the Document Gallery
      4m 51s
    2. Creating documents
      1m 51s
    3. Opening, saving, and closing documents
      6m 58s
  4. 14m 20s
    1. Entering text
      5m 33s
    2. Inserting and deleting text
      2m 34s
    3. Using Click and Type to enter text
      3m 26s
    4. Inserting symbols and special characters
      2m 47s
  5. 27m 28s
    1. Selecting and editing text
      6m 34s
    2. Copying and moving text
      7m 1s
    3. Using the Scrapbook
      4m 38s
    4. Undoing, redoing, and repeating actions
      4m 36s
    5. Finding and replacing text
      4m 39s
  6. 24m 50s
    1. Font formatting basics
      9m 0s
    2. Applying font formatting
      7m 12s
    3. Using the Font dialog
      4m 35s
    4. Formatting with the Find and Replace dialog
      4m 3s
  7. 27m 18s
    1. Paragraph formatting basics
      9m 39s
    2. Setting justification and line spacing
      2m 17s
    3. Indenting paragraphs
      4m 37s
    4. Using list formats
      5m 41s
    5. Setting paragraph formatting options
      5m 4s
  8. 14m 33s
    1. Understanding tab tables
      4m 15s
    2. Creating a tab table with the Ruler
      5m 20s
    3. Creating a tab table with the Tabs dialog
      4m 58s
  9. 20m 31s
    1. Understanding styles and themes
      2m 36s
    2. Applying styles
      6m 32s
    3. Reformatting with Quick Style sets and themes
      2m 37s
    4. Modifying styles
      4m 28s
    5. Creating and deleting styles
      4m 18s
  10. 13m 22s
    1. Revealing formatting
      4m 24s
    2. Using the Format Painter
      1m 38s
    3. Creating drop caps
      3m 34s
    4. Using AutoFormat on text
      3m 46s
  11. 27m 29s
    1. Setting margins
      4m 3s
    2. Adding page and section breaks
      4m 54s
    3. Setting multiple columns
      8m 11s
    4. Varying page orientation within a document
      2m 43s
    5. Inserting page numbers
      2m 47s
    6. Adding watermarks and background images
      4m 51s
  12. 13m 39s
    1. Using built-in headers and footers
      5m 34s
    2. Manually creating headers and footers
      4m 0s
    3. Setting multiple headers and footers in a document
      4m 5s
  13. 18m 54s
    1. Creating a cell table
      3m 42s
    2. Entering and formatting table text
      4m 16s
    3. Modifying table structure
      5m 34s
    4. Using table styles
      2m 49s
    5. Converting between tab and cell tables
      2m 33s
  14. 18m 12s
    1. Adding borders to text and paragraphs
      5m 38s
    2. Adding borders to table cells
      3m 47s
    3. Setting page borders
      4m 13s
    4. Applying shading
      4m 34s
  15. 16m 56s
    1. Using the Media Browser to insert media
      3m 24s
    2. Inserting media from a file
      2m 36s
    3. Formatting images
      4m 30s
    4. Wrapping text around an image
      2m 27s
    5. Inserting and formatting a text box
      3m 59s
  16. 13m 17s
    1. Using AutoCorrect and AutoFormat As You Type
      9m 26s
    2. Using AutoText and AutoComplete
      3m 51s
  17. 17m 28s
    1. Building an outline
      4m 26s
    2. Rearranging outline components
      3m 39s
    3. Viewing outlines
      4m 9s
    4. Numbering outline headings
      5m 14s
  18. 26m 49s
    1. Checking spelling and grammar
      8m 19s
    2. Using reference tools
      4m 30s
    3. Inserting footnotes and endnotes
      6m 27s
    4. Using the Word Count feature
      2m 49s
    5. Compiling a table of contents
      4m 44s
  19. 17m 44s
    1. Adding comments
      2m 46s
    2. Tracking changes
      7m 45s
    3. Merging and comparing documents
      4m 28s
    4. Sharing documents with others
      2m 45s
  20. 18m 54s
    1. Using letter templates
      8m 5s
    2. Creating envelopes
      6m 23s
    3. Creating labels
      4m 26s
  21. 12m 36s
    1. Setting Document Security options
      9m 0s
    2. Using Privacy options
      3m 36s
  22. 14m 31s
    1. Setting Page Setup Options
      4m 12s
    2. Previewing a document
      2m 13s
    3. Printing to a printer
      4m 11s
    4. Printing to PDF
      3m 55s
  23. 11m 9s
    1. Using Word's Macro Recorder
      9m 18s
    2. Understanding macro security
      1m 51s
  24. 12m 28s
    1. Customizing toolbars and menus
      6m 0s
    2. Customizing Word's shortcut keys
      3m 38s
    3. Customizing the Ribbon
      2m 50s
  25. 42s
    1. Goodbye
      42s

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