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Word for Mac 2011 Essential Training

Entering and formatting table text


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Word for Mac 2011 Essential Training

with Maria Langer

Video: Entering and formatting table text

Once you've created the basic structure for a table, you can begin entering information into it. Now this is going to be a table of products with descriptions, item number, sizes, and prices. We'll start by entering the first item in the first cell. If the blinking insertion point isn't in that first cell, just click to place it there. We're going to type in Mandarin- infused Extra Virgin Olive Oil. Type two spaces and then we're going to put in description for this product. This flavor contains the most refreshing orange oil we've ever tasted.
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  1. 5m 6s
    1. Welcome
      1m 8s
    2. Word processing basics
      3m 9s
    3. Using the exercise files
      49s
  2. 21m 53s
    1. Menus, shortcut keys, and toolbars
      3m 43s
    2. The Ribbon
      2m 32s
    3. The Toolbox and the Media Browser
      2m 27s
    4. The Sidebar
      1m 42s
    5. Document views
      5m 24s
    6. Navigating windows and documents
      6m 5s
  3. 13m 40s
    1. Using the Document Gallery
      4m 51s
    2. Creating documents
      1m 51s
    3. Opening, saving, and closing documents
      6m 58s
  4. 14m 20s
    1. Entering text
      5m 33s
    2. Inserting and deleting text
      2m 34s
    3. Using Click and Type to enter text
      3m 26s
    4. Inserting symbols and special characters
      2m 47s
  5. 27m 28s
    1. Selecting and editing text
      6m 34s
    2. Copying and moving text
      7m 1s
    3. Using the Scrapbook
      4m 38s
    4. Undoing, redoing, and repeating actions
      4m 36s
    5. Finding and replacing text
      4m 39s
  6. 24m 50s
    1. Font formatting basics
      9m 0s
    2. Applying font formatting
      7m 12s
    3. Using the Font dialog
      4m 35s
    4. Formatting with the Find and Replace dialog
      4m 3s
  7. 27m 18s
    1. Paragraph formatting basics
      9m 39s
    2. Setting justification and line spacing
      2m 17s
    3. Indenting paragraphs
      4m 37s
    4. Using list formats
      5m 41s
    5. Setting paragraph formatting options
      5m 4s
  8. 14m 33s
    1. Understanding tab tables
      4m 15s
    2. Creating a tab table with the Ruler
      5m 20s
    3. Creating a tab table with the Tabs dialog
      4m 58s
  9. 20m 31s
    1. Understanding styles and themes
      2m 36s
    2. Applying styles
      6m 32s
    3. Reformatting with Quick Style sets and themes
      2m 37s
    4. Modifying styles
      4m 28s
    5. Creating and deleting styles
      4m 18s
  10. 13m 22s
    1. Revealing formatting
      4m 24s
    2. Using the Format Painter
      1m 38s
    3. Creating drop caps
      3m 34s
    4. Using AutoFormat on text
      3m 46s
  11. 27m 29s
    1. Setting margins
      4m 3s
    2. Adding page and section breaks
      4m 54s
    3. Setting multiple columns
      8m 11s
    4. Varying page orientation within a document
      2m 43s
    5. Inserting page numbers
      2m 47s
    6. Adding watermarks and background images
      4m 51s
  12. 13m 39s
    1. Using built-in headers and footers
      5m 34s
    2. Manually creating headers and footers
      4m 0s
    3. Setting multiple headers and footers in a document
      4m 5s
  13. 18m 54s
    1. Creating a cell table
      3m 42s
    2. Entering and formatting table text
      4m 16s
    3. Modifying table structure
      5m 34s
    4. Using table styles
      2m 49s
    5. Converting between tab and cell tables
      2m 33s
  14. 18m 12s
    1. Adding borders to text and paragraphs
      5m 38s
    2. Adding borders to table cells
      3m 47s
    3. Setting page borders
      4m 13s
    4. Applying shading
      4m 34s
  15. 16m 56s
    1. Using the Media Browser to insert media
      3m 24s
    2. Inserting media from a file
      2m 36s
    3. Formatting images
      4m 30s
    4. Wrapping text around an image
      2m 27s
    5. Inserting and formatting a text box
      3m 59s
  16. 13m 17s
    1. Using AutoCorrect and AutoFormat As You Type
      9m 26s
    2. Using AutoText and AutoComplete
      3m 51s
  17. 17m 28s
    1. Building an outline
      4m 26s
    2. Rearranging outline components
      3m 39s
    3. Viewing outlines
      4m 9s
    4. Numbering outline headings
      5m 14s
  18. 26m 49s
    1. Checking spelling and grammar
      8m 19s
    2. Using reference tools
      4m 30s
    3. Inserting footnotes and endnotes
      6m 27s
    4. Using the Word Count feature
      2m 49s
    5. Compiling a table of contents
      4m 44s
  19. 17m 44s
    1. Adding comments
      2m 46s
    2. Tracking changes
      7m 45s
    3. Merging and comparing documents
      4m 28s
    4. Sharing documents with others
      2m 45s
  20. 18m 54s
    1. Using letter templates
      8m 5s
    2. Creating envelopes
      6m 23s
    3. Creating labels
      4m 26s
  21. 12m 36s
    1. Setting Document Security options
      9m 0s
    2. Using Privacy options
      3m 36s
  22. 14m 31s
    1. Setting Page Setup Options
      4m 12s
    2. Previewing a document
      2m 13s
    3. Printing to a printer
      4m 11s
    4. Printing to PDF
      3m 55s
  23. 11m 9s
    1. Using Word's Macro Recorder
      9m 18s
    2. Understanding macro security
      1m 51s
  24. 12m 28s
    1. Customizing toolbars and menus
      6m 0s
    2. Customizing Word's shortcut keys
      3m 38s
    3. Customizing the Ribbon
      2m 50s
  25. 42s
    1. Goodbye
      42s

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Word for Mac 2011 Essential Training
7h 3m Beginner Oct 28, 2010

Viewers: in countries Watching now:

In Word for Mac 2011 Essential Training, author Maria Langer shows how to create, format, and print a wide variety of documents in Microsoft Word 2011. The course covers building outlines, formatting text and pages, working with headers and footers, using themes and styles, adding multimedia, and more. It also shows how to customize and automate Word 2011, including how to record macros. Exercise files accompany the course.

Topics include:
  • Navigating the interface
  • Using the Document Gallery
  • Inserting, deleting, moving, and copying text
  • Finding and replacing text
  • Undoing and repeating actions
  • Setting paragraph alignment, line spacing, and indentation
  • Working with cell and tab tables
  • Applying styles and themes
  • Adding headers and footers
  • Inserting images in a document
  • Building outlines
  • Tracking changes
  • Printing documents, envelopes, and labels
Subjects:
Business Word Processing
Software:
Office Word Word for Mac Office for Mac
Author:
Maria Langer

Entering and formatting table text

Once you've created the basic structure for a table, you can begin entering information into it. Now this is going to be a table of products with descriptions, item number, sizes, and prices. We'll start by entering the first item in the first cell. If the blinking insertion point isn't in that first cell, just click to place it there. We're going to type in Mandarin- infused Extra Virgin Olive Oil. Type two spaces and then we're going to put in description for this product. This flavor contains the most refreshing orange oil we've ever tasted.

Crushing fruit and olives together maintains the pure flavor of each. Now that's a lot to type, but it's long for a reason. I want you to see how the cell expands vertically to except the content. So go to the next cell, press Tab. Now type in the item number for this product, which is M01. Press Tab and type in the size, which is 8 ounces, and then press Tab again and type in the price, which is $25. Now, press Tab again and you'll go to the first cell of the next row.

Now while I could ask you to start typing another long description. I know you are not watching this to practice your typing skills. So instead we'll use a shortcut and simply copy the description from another document. I'm going to select the next item here and copy it, Edit > Copy or press Command+C and then go back to the first document, make sure I'm clicked in that first cell in the second row, and choose Edit > Paste or press Command+V and it gets pasted in there.

Now, I want you to notice two things here. First, the other document has formatted text. When you paste the text in, the formatting comes along with it. You could use the Paste Options button to get rid of that formatting if you wanted to. But since this formatting is really what I want, I'm going to leave it. Second, if you copy the entire paragraph from the other document, when you pasted it in into the cell, you also pasted in a paragraph mark. We don't need that in this cell. So we can delete it. So what we want to do here is just click right at the end of this cell, right by the end of cell marker and you can press Delete, and what it'll do is it'll delete that extra paragraph mark that we don't need.

Now, you can repeat this process for the remaining items in the list and you might find it useful to put the two documents side by side. That's what I'm going to do here. I'll just make the two windows a different size and then I can copy and paste one to the other. I can even drag-and-drop. I can just delete those extra returns at the end. Now when you get to the end, you're going to see number of things. First of all, the table no longer fits on one page. So there's a page break in the middle of it and don't worry about that for now.

The other thing that you might notice is that we've run out of table cells. We still have another product to list, but we don't have any more rows in the table. Now, Word makes it very easy to insert a row at the end of the table. All we need to do is press the Tab key to go to the very last cell on the table and then when you're in that last cell, press Tab one more time and Word creates a new row at the bottom of the table. We can then do the same thing to drag-and-drop that text in there. Now within each cell, you can format text as you like.

For example, in most of the cells in the first column, the product name is bold and the description isn't. What I want to do is I want to make this first one the same way. So I'm going to select just the text that I want to make bold and then in the Homes tab, I'll click the Bold button and now the formatting is applied the same way. You can apply any kind of text formatting you need to, and I'll tell you more about formatting text in other chapters. Now I know we haven't filled in all the cells, but we should have done enough for you to understand how to enter data into them.

Just click in the cell or use the Tab key to advance to it and type in whatever you need to. Tab moves you forward from cell to cell. Shift+Tab, moves you backwards from cell to cell. That's the basic of entering and formatting text in table cells, next we'll modify the structure of this table to better meet our needs.

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