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In Word for Mac 2011 Essential Training, author Maria Langer shows how to create, format, and print a wide variety of documents in Microsoft Word 2011. The course covers building outlines, formatting text and pages, working with headers and footers, using themes and styles, adding multimedia, and more. It also shows how to customize and automate Word 2011, including how to record macros. Exercise files accompany the course.
Once you've created the basic structure for a table, you can begin entering information into it. Now this is going to be a table of products with descriptions, item number, sizes, and prices. We'll start by entering the first item in the first cell. If the blinking insertion point isn't in that first cell, just click to place it there. We're going to type in Mandarin- infused Extra Virgin Olive Oil. Type two spaces and then we're going to put in description for this product. This flavor contains the most refreshing orange oil we've ever tasted.
Crushing fruit and olives together maintains the pure flavor of each. Now that's a lot to type, but it's long for a reason. I want you to see how the cell expands vertically to except the content. So go to the next cell, press Tab. Now type in the item number for this product, which is M01. Press Tab and type in the size, which is 8 ounces, and then press Tab again and type in the price, which is $25. Now, press Tab again and you'll go to the first cell of the next row.
Now while I could ask you to start typing another long description. I know you are not watching this to practice your typing skills. So instead we'll use a shortcut and simply copy the description from another document. I'm going to select the next item here and copy it, Edit > Copy or press Command+C and then go back to the first document, make sure I'm clicked in that first cell in the second row, and choose Edit > Paste or press Command+V and it gets pasted in there.
Now, I want you to notice two things here. First, the other document has formatted text. When you paste the text in, the formatting comes along with it. You could use the Paste Options button to get rid of that formatting if you wanted to. But since this formatting is really what I want, I'm going to leave it. Second, if you copy the entire paragraph from the other document, when you pasted it in into the cell, you also pasted in a paragraph mark. We don't need that in this cell. So we can delete it. So what we want to do here is just click right at the end of this cell, right by the end of cell marker and you can press Delete, and what it'll do is it'll delete that extra paragraph mark that we don't need.
Now, you can repeat this process for the remaining items in the list and you might find it useful to put the two documents side by side. That's what I'm going to do here. I'll just make the two windows a different size and then I can copy and paste one to the other. I can even drag-and-drop. I can just delete those extra returns at the end. Now when you get to the end, you're going to see number of things. First of all, the table no longer fits on one page. So there's a page break in the middle of it and don't worry about that for now.
The other thing that you might notice is that we've run out of table cells. We still have another product to list, but we don't have any more rows in the table. Now, Word makes it very easy to insert a row at the end of the table. All we need to do is press the Tab key to go to the very last cell on the table and then when you're in that last cell, press Tab one more time and Word creates a new row at the bottom of the table. We can then do the same thing to drag-and-drop that text in there. Now within each cell, you can format text as you like.
For example, in most of the cells in the first column, the product name is bold and the description isn't. What I want to do is I want to make this first one the same way. So I'm going to select just the text that I want to make bold and then in the Homes tab, I'll click the Bold button and now the formatting is applied the same way. You can apply any kind of text formatting you need to, and I'll tell you more about formatting text in other chapters. Now I know we haven't filled in all the cells, but we should have done enough for you to understand how to enter data into them.
Just click in the cell or use the Tab key to advance to it and type in whatever you need to. Tab moves you forward from cell to cell. Shift+Tab, moves you backwards from cell to cell. That's the basic of entering and formatting text in table cells, next we'll modify the structure of this table to better meet our needs.
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