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In PowerPoint for Mac 2011 Essential Training, author David Rivers demonstrates how to create effective slideshows and dynamic presentations using the tools in Microsoft PowerPoint 2011. The course provides in-depth instructions for changing the look of presentations: using built-in and custom themes, formatting text, inserting tables and charts, adding pictures and SmartArt drawings, and adding animation. It also shows how to proof presentations and ready them for viewing, and gives details on the different ways to share presentations. Exercise files are included with the course.
When you insert a table on to a slide in PowerPoint, certain formatting is automatically applied for you. That formatting should go with the theme that's selected for the presentation, or at least the slide you're working on. But that formatting can be changed, so we are going to talk about manipulating your tables once they're inserted. We are getting continued to work with our TwoTreesTale presentation. The first step is to click anywhere inside your table. As soon as that happens, you'll notice a border around the outside of the table, indicating it's been selected. On the Ribbon, you'll notice a Table Layout tab that appears, so you'll notice with the Tables tab selected, we have a number of table formatting options available to us.
If you go to Table Layout, you'll see a number of options for manipulating your table for rows, columns, alignment, and so on. So let's go back to the Tables tab here and start by choosing a different preset table style. The Table Styles group here has a dropdown button in the center, when you move in there. Just give that a click, and you'll see there are different categories - at the top, themes that best match the theme that's been used in your presentation. As you scroll down, there are some light formatting options, then we've got medium and dark down at the bottom.
And all you have to do to change your formatting to one of these presets is to select it. Let's go to the top row here in Best Match for Theme, and choose Themed Style 1 - Accent 4. You'll see the alternating row formatting here, which makes it easy to line things up, and a darker formatting across the top. But we can change formatting for individual cells as well. For example, if we want to make this top row darker, just click and drag in the first cell, all the way across to the last cell in the row; now the entire row is selected.
We can change things like the fill by clicking the Fill dropdown button. You have access to the theme colors. You'll see what's currently selected. You could choose something darker perhaps. And if you wanted to, you could go back to that dropdown Standard Colors, More Colors from the color wheel, or go to Fill Effects; these are the same fill effects that would apply to working with any object. So we can see a solid color, if you want to change the color from here, add a transparency perhaps, just by clicking and dragging. And then we also have those other options, like Gradient, for example.
Let's choose a linear gradient. We'll leave the Angle at 0. You can see the color is being used. Let's change that right marker by clicking it from white to a light green. And it's a little bit more subtle that way, and you can see it in the background being applied. You can take the Transparency off too. That looks pretty good. You could also use Pictures or Textures, and if you wanted to choose from a texture, you simply click the Choose Texture button to find the one you want.
Patterns are also available for working with selected cells. We'll just click OK with what we've done, and that is to use that gradient fill across the very top. You really see it by clicking off the slide and deselecting the table. That looks pretty good. We can also apply certain effects to the entire table. Just click anywhere inside the table again, and this time we'll go to the Effects button, and you'll see some options for some beveled formatting, shadows, and reflections. Let's go to Shadow here and add a nice inner shadow.
Some of these give a 3D effect, so we'll go to this one here at the very top. Inside Top Right is what it's called, when you hover over it. Just give it a click and then deselect by clicking off the slide. You can see that 3D effect around the top and right sides. So that formatting was easily applied. The other thing you can do, of course, by clicking inside the table is manipulate the table itself by going to the Table Layout, and here is where you can go to add additional rows or columns. You can merge rows or columns together, distribute them, change alignment.
Let's see what center looks like with everything centered. That looks pretty good, and that's applied to the entire table, because we didn't select anything ahead of time. Well, let's go now to our first column here. We'll click and drag down, and we'll choose left-aligned here for those, and that looks pretty good. I'll just deselect now to see the end result clearly. That's all there is to re-formatting your table and modifying the layout of the table - easily done after the defaults have been applied.
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