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Editing and formatting tables

From: PowerPoint for Mac 2011 Essential Training

Video: Editing and formatting tables

When you insert a table on to a slide in PowerPoint, certain formatting is automatically applied for you. That formatting should go with the theme that's selected for the presentation, or at least the slide you're working on. But that formatting can be changed, so we are going to talk about manipulating your tables once they're inserted. We are getting continued to work with our TwoTreesTale presentation. The first step is to click anywhere inside your table. As soon as that happens, you'll notice a border around the outside of the table, indicating it's been selected. On the Ribbon, you'll notice a Table Layout tab that appears, so you'll notice with the Tables tab selected, we have a number of table formatting options available to us.

Editing and formatting tables

When you insert a table on to a slide in PowerPoint, certain formatting is automatically applied for you. That formatting should go with the theme that's selected for the presentation, or at least the slide you're working on. But that formatting can be changed, so we are going to talk about manipulating your tables once they're inserted. We are getting continued to work with our TwoTreesTale presentation. The first step is to click anywhere inside your table. As soon as that happens, you'll notice a border around the outside of the table, indicating it's been selected. On the Ribbon, you'll notice a Table Layout tab that appears, so you'll notice with the Tables tab selected, we have a number of table formatting options available to us.

If you go to Table Layout, you'll see a number of options for manipulating your table for rows, columns, alignment, and so on. So let's go back to the Tables tab here and start by choosing a different preset table style. The Table Styles group here has a dropdown button in the center, when you move in there. Just give that a click, and you'll see there are different categories - at the top, themes that best match the theme that's been used in your presentation. As you scroll down, there are some light formatting options, then we've got medium and dark down at the bottom.

And all you have to do to change your formatting to one of these presets is to select it. Let's go to the top row here in Best Match for Theme, and choose Themed Style 1 - Accent 4. You'll see the alternating row formatting here, which makes it easy to line things up, and a darker formatting across the top. But we can change formatting for individual cells as well. For example, if we want to make this top row darker, just click and drag in the first cell, all the way across to the last cell in the row; now the entire row is selected.

We can change things like the fill by clicking the Fill dropdown button. You have access to the theme colors. You'll see what's currently selected. You could choose something darker perhaps. And if you wanted to, you could go back to that dropdown Standard Colors, More Colors from the color wheel, or go to Fill Effects; these are the same fill effects that would apply to working with any object. So we can see a solid color, if you want to change the color from here, add a transparency perhaps, just by clicking and dragging. And then we also have those other options, like Gradient, for example.

Let's choose a linear gradient. We'll leave the Angle at 0. You can see the color is being used. Let's change that right marker by clicking it from white to a light green. And it's a little bit more subtle that way, and you can see it in the background being applied. You can take the Transparency off too. That looks pretty good. You could also use Pictures or Textures, and if you wanted to choose from a texture, you simply click the Choose Texture button to find the one you want.

Patterns are also available for working with selected cells. We'll just click OK with what we've done, and that is to use that gradient fill across the very top. You really see it by clicking off the slide and deselecting the table. That looks pretty good. We can also apply certain effects to the entire table. Just click anywhere inside the table again, and this time we'll go to the Effects button, and you'll see some options for some beveled formatting, shadows, and reflections. Let's go to Shadow here and add a nice inner shadow.

Some of these give a 3D effect, so we'll go to this one here at the very top. Inside Top Right is what it's called, when you hover over it. Just give it a click and then deselect by clicking off the slide. You can see that 3D effect around the top and right sides. So that formatting was easily applied. The other thing you can do, of course, by clicking inside the table is manipulate the table itself by going to the Table Layout, and here is where you can go to add additional rows or columns. You can merge rows or columns together, distribute them, change alignment.

Let's see what center looks like with everything centered. That looks pretty good, and that's applied to the entire table, because we didn't select anything ahead of time. Well, let's go now to our first column here. We'll click and drag down, and we'll choose left-aligned here for those, and that looks pretty good. I'll just deselect now to see the end result clearly. That's all there is to re-formatting your table and modifying the layout of the table - easily done after the defaults have been applied.

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This video is part of

Image for PowerPoint for Mac 2011 Essential Training
PowerPoint for Mac 2011 Essential Training

63 video lessons · 21459 viewers

David Rivers
Author

 
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  1. 4m 11s
    1. Welcome
      1m 20s
    2. Understanding PowerPoint
      2m 4s
    3. Using the exercise files
      47s
  2. 15m 58s
    1. Exploring the Presentation gallery
      4m 17s
    2. Understanding the Ribbon interface
      6m 7s
    3. Navigating presentations
      2m 56s
    4. Customizing the UI layout
      2m 38s
  3. 32m 42s
    1. Creating new presentations
      2m 56s
    2. Adding, removing, and arranging slides
      7m 5s
    3. Saving time with Outline mode
      5m 15s
    4. Separating slides into sections
      8m 37s
    5. Checking compatibility
      3m 15s
    6. Saving your presentations
      5m 34s
  4. 35m 23s
    1. Using themes
      4m 58s
    2. Creating your own themes
      2m 42s
    3. Changing the background
      5m 33s
    4. Designing slides
      3m 12s
    5. Working with slide layouts
      3m 58s
    6. Working with slide masters
      5m 51s
    7. Using headers and footers
      4m 25s
    8. Using and creating templates
      4m 44s
  5. 30m 14s
    1. Adding text with text slides and boxes
      3m 37s
    2. Adding text to a shape
      2m 16s
    3. Formatting text on a slide
      5m 42s
    4. Changing character direction
      4m 11s
    5. Creating lists using bullets and numbering
      5m 25s
    6. Changing spacing and indents
      4m 17s
    7. Finding and replacing content
      4m 46s
  6. 25m 28s
    1. Adding a table to a slide
      4m 47s
    2. Editing and formatting tables
      4m 25s
    3. Pasting a table from Excel
      5m 11s
    4. Inserting a chart
      5m 42s
    5. Pasting a chart from Excel
      5m 23s
  7. 26m 40s
    1. Inserting pictures and clip art
      2m 18s
    2. Replacing and adjusting pictures
      6m 40s
    3. Drawings and SmartArt
      6m 29s
    4. Adding video to a slide
      5m 53s
    5. Adding sound to a presentation
      5m 20s
  8. 18m 7s
    1. Using a template with animation
      5m 35s
    2. Animating objects on a slide
      6m 1s
    3. Using slide transition effects
      6m 31s
  9. 15m 7s
    1. Checking spelling
      5m 25s
    2. Finding synonyms, definitions, and translations
      4m 23s
    3. Setting AutoCorrect options
      5m 19s
  10. 40m 53s
    1. Using speaker notes
      3m 50s
    2. Showing and navigating a presentation
      4m 56s
    3. Using pointer options
      3m 59s
    4. Using presenter tools with two screens
      3m 44s
    5. Creating a self-running slideshow
      6m 40s
    6. Playing a self-running slideshow
      3m 44s
    7. Adding hyperlinks to a presentation
      5m 7s
    8. Using action buttons
      8m 53s
  11. 28m 5s
    1. Using comments
      3m 58s
    2. Printing notes, handouts, and slides
      4m 17s
    3. Sending a slideshow to iPhoto
      2m 57s
    4. Creating PowerPoint pictures
      2m 43s
    5. Creating a PowerPoint movie
      3m 56s
    6. Creating a PDF presentation
      1m 49s
    7. Creating custom slideshows
      3m 57s
    8. Broadcasting a presentation over the web
      4m 28s
  12. 8m 52s
    1. Changing PowerPoint preferences
      3m 29s
    2. Customizing the Ribbon and toolbars
      5m 23s
  13. 22s
    1. Goodbye
      22s

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